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Job Description _____________________________________________________________________________________________ Summary Job title Communications Officer (Research) Division Medical Sciences Division Department Medical Sciences Divisional Office Location John Radcliffe Hospital and Oxford Martin School, Oxford Grade and salary Grade 7: £38,674 – 46,913 per annum Hours Full time: 37.5 hours per week (part time at a minimum of 0.8 FTE will be considered) Contract type Fixed-term (until November 2029) Reporting to Global Health Facilitator Vacancy reference 176062 Additional information The role We are looking to appoint a Communications Officer to support the delivery of strategic communications projects and initiatives led by the Research Strategy and Funding team in the Medical Sciences Division, including with a specific focus on Global Health. The post holder will report to the Global Health Facilitator and be part of the Research Strategy and Funding Team and Communications Team. As the communications expert the post holder will be responsible for both the practical implementation of the Oxford Global Health initiative’s and the Research Strategy and Funding Team’s communication outputs and the development of strategic communications to support our objectives. In this varied role, you will create new and engaging website content and digital media posts, write copy for internal communications, assist with promoting and running events, support the development of research networks, and identify opportunities to progress the team’s objectives internally and externally. You will have a good understanding of audience needs, experience of creating innovative and engaging content and a strong foundation and awareness of digital media. In most cases, you will utilise existing channels, working with the team to improve and update these as required. For Oxford Global Health you will be at the forefront of developing nascent channels and will provide specific strategic communication support. You will be integral to developing the vision for Oxford Global Health alongside your team members. You will work both across the University’s largest academic division and will necessitate close working with colleagues across the four Divisions and their constituent departments/faculties, the wider University community, and with external partners. We expect the responsibilities of this role to be 70% for Oxford Global Health and 30% to support communication priorities for the wider Research Strategy and Funding Team. Oxford Global Health is a University-wide initiative that brings together researchers from diverse disciplines and showcases the ongoing range of impactful global health research at the University of Oxford. Oxford Global Health is supported by a core Directorate consisting of the Director, Associate Director, Global Health Facilitator, Communications Officer, and Executive Assistant. While hosted and supported by the Medical Sciences Division, Oxford Global Health is charged with advancing global health research across all academic disciplines and positioning Oxford as world-leading in global health research and innovation, hence the postholder will operate across the full breadth of the University. The Research Strategy and Funding team’s mission is to create and enrich opportunities for researchers to apply for funding, and to collaborate and engage with stakeholders. We develop strategy, policy and processes that advance excellence in research and the research environment. The Team is a trusted source of information and expertise, and we work to promote connectivity and drive progress in the research ecosystem. The Communication team work with researchers, staff, students and central services to coordinate and facilitate communications across the Division. The Team provides strategic, advisory and operational support, and represents the Division and its constituent departments on University-wide committees and working groups. Responsibilities • • • • • • • Implement communications strategy for Oxford Global Health and specific parts of the Research Strategy and Funding Team portfolio, considering priorities, audience requirements, channels, timescales and resources. Develop a range of engaging and timely communication material for use on thematic, Divisional and University channels (e.g. Oxford Global Health website) www.globalhealth.ox.ac.uk and newsletters). Take responsibility for the Oxford Global Health and Research Strategy and Funding team’s websites content, and its associated research themes, ensuring the information is up to date and accurate, and audience focussed. Provide operational and communications support for events, in person, online and hybrid. Select and implement appropriate methods for evaluating communication activities analysing the results to inform future strategy. Liaise with internal partners (e.g. departments, other divisions, Research Services, Research and Innovation Support Network, Public Engagement with Research team etc.) to identify opportunities to cross promote strategic activity. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx • • • • • • • Work with the Medical Science Division Communications team, central University’s Public Affairs Directorate, Research Services and other relevant networks/groups to share information, promote best practice and ensure cross University communications are coordinated. Identify opportunities and relevant content (news, events, etc.) that further promote the team’s objectives and support the development of the Oxford Global Health network. Ensure that communications follow the University’s branding guidelines and encourage others to use them. Source and manage external communications expertise for larger projects as appropriate Participate in the Medical Sciences Division Communications Officers Network and Research and Innovation Support Network. Support the Medical Science Division Communications team on an ad hoc basis. Any other duties commensurate with the grade of the role and the operational needs of the Divisional Office. Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/ Selection criteria Essential selection criteria • • • • • • • Educated to degree level or equivalent professional experience. Proven experience in a communications or marketing role, including experience producing content across a range of communications channels (digital, print, social). Desire to work in a small team with flexibility to be responsive to upcoming needs and pivot priorities, as necessary. Demonstrable experience working simultaneously across multiple projects, managing varied deadlines, maintaining open communication with project leads, and prioritising workload effectively. Good knowledge of key aspects of web management including, writing for the web, usability, accessibility, copyright and a general understanding of content management systems. Experience evaluating the impact of communication methods and adapting practice in line with evaluation outcomes. Demonstrable experience of assimilating complex information quickly, identifying the pertinent points and making them accessible for a wider audience. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx • • • • • An ability to work independently in a complex environment, taking initiative where necessary. Well-developed interpersonal, advocacy and diplomacy skills, with the ability to communicate clearly and effectively with a wide range of diverse stakeholders. Confident using PowerPoint and design software to create visually appealing content. Proven experience running successful hybrid events. Proficiency working with a range of computer-based and online applications, including website content management systems. Desirable selection criteria • • • Professional qualification in public relations or marketing. Experience of working in higher education. Experience working with researchers, scientists or clinicians. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. It includes 11 clinical departments, 5 non-clinical departments and two Institutes/Centres. All of the Division’s departments are in receipt of Athena SWAN awards that recognise advancement of gender equality: representation, progression and success for all. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx The Medical Sciences Division is one of the four academic divisions within the University, (Humanities Division, Social Sciences Division, Mathematical, Physical and Life Sciences Division, and the Medical Sciences Division). Each division has its own academic Head of Division and a divisional secretariat, led by the Divisional Secretary. The division is responsible for academic oversight of the teaching and research of its various departments, for strategic and operational planning, and for personnel and resource management. Much of the discussion and decision-making is undertaken by the divisional board and its principal committees. The Divisional Office for Medical Sciences is based at the John Radcliffe Hospital. The administrative and secretarial staff of the Divisional Office is formally part of the Academic Administration Division of the University administration, and report to the Divisional Registrar. The University of Oxford is a member of the Athena SWAN Charter holds an institutional Silver Athena SWAN award. For more information please visit www.medsci.ox.ac.uk. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 1. JD_Communications Officer_Research_Oct24_Final 176062.docx Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care are Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 1. JD_Communications Officer_Research_Oct24_Final 176062.docx
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We are seeking a dynamic and enthusiastic communications expert to join the Research Strategy and Funding team in the Medical Sciences Division. With a specific focus on global health, including themes ranging from climate impacts on mental health to infectious diseases such as malaria, this role promises to be exciting and challenging. The successful applicant will be keen to engage with the many issues and opportunities that arise and be a pivotal member of friendly, welcoming and supportive teams. The role will report to the Global Health Facilitator and be part of the Research Strategy and Funding Team and the Communications Team. The role holder will actively raise the profile and visibility of Oxford Global Health both internally and externally, create new and engaging website content and digital media posts, write copy for internal communications, assist with promoting and running events, support the development of thematic networks, and identify opportunities to progress the team’s objectives. The successful applicant will have proven communications or marketing experience, as well as demonstrable experience working simultaneously across multiple projects, managing varied deadlines, and prioritising workload effectively. You will be adept at maintaining open, clear communication with team leads and other relevant stakeholders, and the ability to confidently, and sometimes independently, advocate for the use of best practice communication methods. The role holder should have a good knowledge of digital communications, experience evaluating the impact of communication methods and working with Microsoft Office suite of applications. Experience working in a higher education environment is desirable. If you want to take on this challenge, make a real difference in global health research and are interested in applying, please contact the Global Health Facilitator, Jo Miller, by email at: joanna.miller@medsci.ox.ac.uk to arrange an informal discussion about this opportunity. This position is full time (although part time at a minimum of 0.8 FTE will be considered) and fixed term for five years (up to November 2029). The University as an employer genuinely cares about employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans The University also runs a large number of social groups and sports clubs for those looking for more than just a great place to work. You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is **12 noon on Tuesday 26th November 2024**. Interviews will take place in-person on Friday 13th December 2024.
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We are seeking a dynamic and enthusiastic communications expert to join the Research Strategy and Funding team in the Medical Sciences Division. With a specific focus on global health, including themes ranging from climate impacts on mental health to infectious diseases such as malaria, this role promises to be exciting and challenging. The successful applicant will be keen to engage with the many issues and opportunities that arise and be a pivotal member of friendly, welcoming and supportive teams. The role will report to the Global Health Facilitator and be part of the Research Strategy and Funding Team and the Communications Team. The role holder will actively raise the profile and visibility of Oxford Global Health both internally and externally, create new and engaging website content and digital media posts, write copy for internal communications, assist with promoting and running events, support the development of thematic networks, and identify opportunities to progress the team’s objectives. The successful applicant will have proven communications or marketing experience, as well as demonstrable experience working simultaneously across multiple projects, managing varied deadlines, and prioritising workload effectively. You will be adept at maintaining open, clear communication with team leads and other relevant stakeholders, and the ability to confidently, and sometimes independently, advocate for the use of best practice communication methods. The role holder should have a good knowledge of digital communications, experience evaluating the impact of communication methods and working with Microsoft Office suite of applications. Experience working in a higher education environment is desirable. If you want to take on this challenge, make a real difference in global health research and are interested in applying, please contact the Global Health Facilitator, Jo Miller, by email at: joanna.miller@medsci.ox.ac.uk to arrange an informal discussion about this opportunity. This position is full time (although part time at a minimum of 0.8 FTE will be considered) and fixed term for five years (up to November 2029). The University as an employer genuinely cares about employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans The University also runs a large number of social groups and sports clubs for those looking for more than just a great place to work. You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Tuesday 26th November 2024. Interviews will take place in-person on Friday 13th December 2024.
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