Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum Fixed-term (to 13 February 2026), full time The Skoll Centre, which sits within Saïd Business School at the University of Oxford, has a 20-year history of equipping entrepreneurial leaders for impact within and beyond business. As the Executive Assistant to the Academic Director and Deputy Director, you will be instrumental in helping the Skoll Centre fulfil its mission. This dynamic role requires proactive operational and administrative support, ensuring smooth, high-level interactions across diverse stakeholders, both within and outside of the University. Key responsibilities: Provide proactive, high-quality administrative support, including diary management, meeting organisation and travel coordination. Accompany the Academic Director and Deputy Director in stakeholder meetings, preparing follow-up documents and managing communications. Serve as the Centre’s first point of contact, handling a range of queries from internal and external stakeholders. Support internal and external consultants and advisors, coordinating project support as needed. You will demonstrate excellent attention to detail, a structured approach to managing multiple tasks, and the ability to prioritise effectively across varied assignments, even during busy periods. You should be a proactive problem-solver with strong written and verbal communication skills, including proficiency in drafting documents and proofreading. You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks. Further information on this role can be found in the job description. At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do. We offer very generous benefits, some of which are: Generous holiday allowance of 38 days including bank holidays Hybrid working Membership of the Oxford staff pension scheme Discounted bus travel Subsidised onsite catering Cycle loan scheme Plus, many other University benefits All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. The closing date for applications is 22 November 2024 at 12.00 noon. Interviews will likely be held 2 December 2024. Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.
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Skoll Centre Executive Assistant Park End Street, Oxford Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum Fixed-term (to 13 February 2026), full time Saïd Business School, University of Oxford About the Skoll Centre Responsibilities The Skoll Centre’s mission is to equip entrepreneurial leaders to catalyse social impact within and beyond business. We see a world where social change is driven by people who embrace paradox – bridging theory and practice, profit and purpose, local communities, and global businesses – to find solutions and transform broken systems. Driven by this vision, we bring together academic researchers, students, and practitioners to share expertise and generate insights on how to lead, organise, finance, measure, and scale impact. Leveraging these insights, our educational programmes cultivate impactful leaders at Oxford and worldwide.  Provide high quality, proactive administrative and operational support to the Centre’s Academic Director and Deputy Director, including diary management, organising meetings, planning travel itineraries, and other related administrative support.  Accompany the Academic Director and Deputy Director to meetings with key stakeholders and produce follow-up communications and documents as needed.  Proactively manage email accounts, including flagging high priority emails and responding to messages on behalf of the Academic Director and Deputy Director.  Field and respond to queries from all levels of internal and external stakeholders, including managing the general Centre email address and serve as the first point of contact for incoming telephone, email and in-person requests.  Manage the general Centre email address and serve as the first point of contact for incoming telephone, email and in-person requests from a diverse set of stakeholders.  Provide administrative support as needed for internal and external stakeholders commissioned by the Centre (e.g., consultancy firms and special advisors), ensuring that projects undertaken by them are appropriately supported. The role The Skoll Centre Executive Assistant is crucial to the Skoll Centre’s ability to deliver its mission. The post holder will provide operational and administrative support to the Centre’s Academic Director and Deputy Director. Carry out any other duties which are requested and are commensurate with the grade of this post. Selection criteria Desirable selection criteria Essential selection criteria  A good general level of education, including a university degree or equivalent experience.  Experience working in a higher education institution, preferably in areas related to social entrepreneurship, innovation, and impact.  Experience with website management using CMS (e.g., WordPress or Drupal).  Experience working with a customer relationship management tool (CRM) such as Salesforce.   Excellent attention to detail and a highly structured approach to tasks and projects. Ability to prioritise work assignments from multiple staff members at the same time, including coping with unpredictable volumes of work, managing multiple tasks simultaneously, and contributing to a diverse range of activities.  Demonstrated problem solving ability with a pro-active approach to finding solutions.  Excellent verbal, and written communication skills, including proof reading skills and the ability to draft correspondence and minutes.  Strong interpersonal skills with proven ability to work as part of a team and develop good working relationships with faculty, administrators, and other support staff within the School and the University as well as externally.  Tact and discretion in dealing with confidential or sensitive matters.  Excellent IT skills, including MS Office applications.  Demonstrated alignment to the Skoll Centre values, including:  A commitment to positive social and environmental change.  A commitment to learning and growth.  Prioritising people and the well-being of the team.  The courage to try new things, remain humble in failure, and maintain resilience to move forward.  Integrity and a willingness to be held accountable to the team commitments and values. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-towork in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at https://www.jobs.ox.ac.uk/pre-employmentchecks. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe’s most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Saïd Business School Saïd Business School blends the best of new and old. We are a vibrant and innovative business school, but yet deeply embedded in an 800 year old world-class university. We create programmes and ideas that have global impact. We educate people for successful business careers, and as a community seek to tackle world-scale problems. We deliver cutting-edge programmes, including the highly regarded MBA, Executive MBA, a number of specialist MScs, a portfolio of custom and open programmes and accredited diplomas for executives, and we undertake ground-breaking research that transform individuals, organisations, business practice and society. We are an international and outward looking School with our programme participants coming from more than 50 countries. We seek to be a world-class business school community, embedded in a world-class University, tackling world-scale problems. Sustainability Saïd Business School is committed to the highest standards of environmental sustainability, preserving the planet for future generations and acting in a socially sustainable manner. As an employee you are expected to uphold these commitments in accordance with our Environmental Policy. You can learn more about our organisation’s sustainability efforts at: https://www.sbs.ox.ac.uk/aboutus/school/sustainability. Diversity and Inclusion Oxford Saïd is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students are respected. We recognise that the broad range of experiences that a diverse staff and student body brings strengthens our research and enhances our teaching, and that in order for Oxford to remain a world-leading institution we must continue to provide a diverse, inclusive, fair and open environment that allows everyone to grow and flourish. Oxford Saïd holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Our Values Wellbeing To better understand our Values, what behaviours demonstrate them and how they are involved in your everyday work we have created the below descriptors. Saïd Business School acknowledge the importance of wellbeing, in enabling people to thrive at work and ensure a work-life balance. It provides a number of initiatives to help support wellbeing and would encourage you to participate. At an individual level, wellbeing means recognising what helps us remain resilient and taking appropriate steps. If we experience difficulties, doing our best to rectify them and making our line manager aware of aspects that they could support us with. Transformational We challenge constructively, provoke thought, and influence and inspire others to develop. Respectful We are caring, supportive, appreciative, embrace difference and value each other's opinions. Entrepreneurial We embrace and encourage change and innovation. We are creative, flexible and brave. Collaborative We are stronger together. We are inclusive, approachable, listen to others and value good communication. Purposeful We are a community who believe in sustainable growth, and are responsible, principled and transparent. Excellence We are professional, focused and aligned, and have a responsibility to do the very best we can. Further information about Saïd Business School is available at www.sbs.oxford.edu. Social Sciences Oxford Saïd is a department within the Social Sciences Division, one of four academic Divisions in the University, each with considerable devolved budgetary and financial authority; and responsibility for providing a broad strategic focus across its constituent disciplines. The Social Sciences Division represents the largest grouping of social sciences in the UK: home to a number of outstanding departments and to the internationally ranked Law Faculty; all are committed to research to develop a greater understanding of all aspects of society, from the impact of political, legal and economic systems on social and economic welfare to human rights and security. That research is disseminated through innovative graduate programmes and enhances undergraduate courses. For more information please visit https://www.socsci.ox.ac.uk. How to apply If you need help Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Help and support is available from https://staff.web.ox.ac.uk/recruitment-supportfaqs. If you require any further assistance please email HR.Recruitment@sbs.ox.ac.uk. To return to the online application at any stage, please go to www.recruit.ox.ac.uk. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at https://compliance.admin.ox.ac.uk/job-applicantprivacy-policy. The University’s Policy on Data Protection is available at https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at https://hr.admin.ox.ac.uk/the-ejra. For existing employees, any employment beyond the retirement age is subject to approval through the procedures https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. Oxford Saïd Exclusive Benefits Wellbeing initiatives Oxford Saïd runs an annual Wellbeing Day for all staff. In addition to this, there is yoga, healthy food deliveries, health MOTs and a range of other ad hoc programmes. Our excellent catering facilities provide a high standard of food, including healthy eating and vegetarian options at a subsidised cost. Staff Summer and Christmas parties Oxford Saïd like to reward all of their staff for their great work and their Christmas and Summer parties are our way of saying thank you. The Christmas party is for all staff and the summer party is for staff and their immediate family members, because we know how important family is to all of us. Employee Assistance provider Validium is an employee assistance and wellbeing consultancy that works in partnership with the Business School to provide staff and their immediate family with a free 24-hour per day helpline providing confidential information and counselling services on personal issues. University of Oxford Benefits Annual leave 38 days (inc. public holidays). Long service additional annual leave – up to 5 days per annum, pro rata for part time employees. Previous service within higher education sector can be recognised. An additional scheme enables staff to request to purchase up to 10 additional days in each holiday year. Salary and salary sacrifice schemes The University salary and grading structure allows for annual incremental progression until a scale-bar point is reached. This incremental progression is automatic. Additionally, there are salary sacrifice schemes for bicycles and electric cars. See https://hr.admin.ox.ac.uk/staff-benefits. Pension If you are on an academic or academic related pay scale (grade 6 or above), you are automatically a member of USS. Employer contribution is 14.5% and Employee contribution is 6.1%. If you are on a pay scale other than academic or academic related (grade 1-5) you are automatically a member of OSPS. Employee contribution can be between 4%- 8% and Employer contribution 6%10%. University discounts All University staff can purchase a NUS Extra discount card for £12 for 12 months (£22 for 2 years, £32 for 3 years) which gives access to numerous exclusive offers and discounts from many popular retailers. There are a wide range of other discounts from external companies available using a university card. University Club Membership of the University Club is free for all University staff. The University Club offers social, sporting and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Access to Oxford buildings Free access to a number of Oxford colleges, Botanic Gardens, Harcourt Arboretum, Wytham Woods and discount at numerous restaurants/shops. Saïd Business School University of Oxford Park End Street Oxford, OX1 1HP United Kingdom www.sbs.oxford.edu All information is correct at the time of going to press. Please check our website for the most up-to-date information. Saïd Business School, University of Oxford
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Standard Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum
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Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum Fixed-term (to 13 February 2026), full time The Skoll Centre, which sits within Saïd Business School at the University of Oxford, has a 20-year history of equipping entrepreneurial leaders for impact within and beyond business. As the Executive Assistant to the Academic Director and Deputy Director, you will be instrumental in helping the Skoll Centre fulfil its mission. This dynamic role requires proactive operational and administrative support, ensuring smooth, high-level interactions across diverse stakeholders, both within and outside of the University. Key responsibilities: * Provide proactive, high-quality administrative support, including diary management, meeting organisation and travel coordination. * Accompany the Academic Director and Deputy Director in stakeholder meetings, preparing follow-up documents and managing communications. * Serve as the Centre’s first point of contact, handling a range of queries from internal and external stakeholders. * Support internal and external consultants and advisors, coordinating project support as needed. You will demonstrate excellent attention to detail, a structured approach to managing multiple tasks, and the ability to prioritise effectively across varied assignments, even during busy periods. You should be a proactive problem-solver with strong written and verbal communication skills, including proficiency in drafting documents and proofreading. You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks. Further information on this role can be found in the job description. At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do. We offer very generous benefits, some of which are: * Generous holiday allowance of 38 days including bank holidays * Hybrid working * Membership of the Oxford staff pension scheme * Discounted bus travel * Subsidised onsite catering * Cycle loan scheme * Plus, many other University benefits **All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.** For further guidance and support, please visit **https://www.jobs.ox.ac.uk/how-to-apply**. **The closing date for applications is 22 November 2024 at 12.00 noon. Interviews will likely be held 2 December 2024.** Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at **https://careers.sbs.ox.ac.uk/registration.aspx**.
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