Standard Grade 6: £34,982 - £40,855 per annum
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About the role This is an exciting opportunity for a Communications Officer to join the University of Oxford Botanic Garden and Arboretum. You will play a key role in the marketing and communications function at the Department and provide vital support. You will support the Department across a range of external and internal marketing activities, working in digital and print media. You will be responsible for managing the OBGA’s day-to-day activities for the Departmental website and social media channels. The Botanic Garden and Arboretum runs a variety of research, education, public engagement and commercial activities and the post holder will be a flexible team player who can adapt to a fast-changing work environment. This is a permanent, full-time post, working 37.5 hours per week. Job share and part-time working (80% of the full-time hours') can be also considered for the right candidate. The role supports a hybrid working model, with the expectation of working on-site across two locations at least three days per week. Occasional weekend/evening work will be required as part of this role. About You You do not need expertise in plants but you will have experience in communications and marketing with specific experience in website management, content production, internal communications and digital communications. You will have excellent writing skills and will be proficient in working with the Microsoft suite of applications as well as Adobe Creative Cloud or similar to create content. Ability to work effectively in a complex environment with a diverse range of stakeholders is also essential. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Heidi El-Megrisi, Head of Operations. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST/GMT) on Monday 25 November 2024 can be considered. Interviews are expected to take place during the week commencing Monday 9 December 2024.
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**About the role** This is an exciting opportunity for a Communications Officer to join the University of Oxford Botanic Garden and Arboretum. You will play a key role in the marketing and communications function at the Department and provide vital support. You will support the Department across a range of external and internal marketing activities, working in digital and print media. You will be responsible for managing the OBGA’s day-to-day activities for the Departmental website and social media channels. The Botanic Garden and Arboretum runs a variety of research, education, public engagement and commercial activities and the post holder will be a flexible team player who can adapt to a fast-changing work environment. This is a permanent, full-time post, working 37.5 hours per week. Job share and part-time working (80% of the full-time hours') can be also considered for the right candidate. The role supports a hybrid working model, with the expectation of working on- site across two locations at least three days per week. Occasional weekend/evening work will be required as part of this role. **About You** You do not need expertise in plants but you will have experience in communications and marketing with specific experience in website management, content production, internal communications and digital communications. You will have excellent writing skills and will be proficient in working with the Microsoft suite of applications as well as Adobe Creative Cloud or similar to create content. Ability to work effectively in a complex environment with a diverse range of stakeholders is also essential. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days of annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your **CV and a supporting statement** as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Heidi El-Megrisi, Head of Operations. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST/GMT) on Monday 25 November 2024 can be considered. Interviews are expected to take place during the week commencing Monday 9 December 2024.
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_________________________________________________________________________ Job Description and Selection Criteria Job title Communications officer Division Garden, Libraries and Museums (GLAM) Department Oxford Botanic Garden and Arboretum Rose Lane, Oxford, OX1 4AZ and Oxford Lodge, Peacock Gate, Nuneham Courtenay, OX44 9PX Location The role supports a hybrid working model, with the expectation of working on-site across two locations at least three days per week Grade and salary Grade 6: £34,982 - £40,855 per annum Full time (37.5 hours per week) Hours Job share and part-time working (80% of the full-time hours') can be also considered for the right candidate Contract type Permanent Reporting to Head of Operations Vacancy reference 176093 You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Both documents listed above must be submitted to be considered for this role. Additional information This post requires some flexible working, including evenings, fixed closure or bank holidays. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday on Monday 25 November 2024 Oxford Botanic Garden is the UK’s oldest botanic garden and occupies a world-class position in terms of its history and academic location. Founded in 1621 the Garden is committed to educating people about the importance of plants, to help conserve plants from around the world, and to conduct and support teaching and research within the University and beyond. Harcourt Arboretum was acquired by the University of Oxford in 1947 and has been part of Oxford Botanic Garden since 1963.It contains the best collection of trees in Oxfordshire including some of the world’s rarest species, set within 130 acres of historic Picturesque landscape. Together the Oxford Botanic Garden and Arboretum are an incredible resource for research, education, conservation and inspiration for a new generation of botanists. Overview of the role This is an exciting opportunity for a Communications Officer to join the University of Oxford Botanic Garden and Arboretum. You will play a key role in the marketing and communications function at the Department and provide vital support. You will support the Department across a range of external and internal marketing activities, working in digital and print media. You do not need expertise in plants but will have experience of digital, print and social medialed marketing, and have demonstrable knowledge of maintenance and growth of social media presence and engagement across a variety of platforms. You will be responsible for managing the OBGA’s day-to-day activities for the Departmental website and social media channels. The Botanic Garden and Arboretum runs a variety of research, education, public engagement and commercial activities and the post holder will be a flexible team player who can adapt to a fastchanging work environment. Responsibilities • • • • • • Internal communications – Develop and deliver internal communications across the Department and the wider University. Prepare content from newsletter content to PowerPoint presentations. Cascade/share information and gather/collate information on activities across the Department. Web/Content management – Manage and maintain the day-to-day delivery of the website and web content. Oversee the website’s Content Management System and ensure the site adheres to good UX and UI practices and is compliant with accessibility standards and meets brand guidelines. Provide support to users of the website. Asset management – Commission, create, and maintain core content and assets (print and digital – such as photography and video content) – for use across marketing and communications channels. Ensure correct captioning and credits and that imagery meets privacy standards. Maintain mailing lists and/or contact databases Writing/editing – Write, edit and proofread a range of communications material including web/digital, news, newsletters, blog posts, briefings and reports for internal and external audiences. Branding – Maintain a consistent look and brand for the department in all communications and ensure compliance with the University’s style and branding guidelines. Evaluation – Support evaluation of comms activity, championing a data-driven approach, working with sites, and the GLAM Evaluation and Data Analysis team when required. 176093 Job description and selection criteria 2 • • • • • • Support the evaluation of communications activities through a range of tools such as online surveys, feedback forms, and digital analytics. Marketing activity – plan offline and online marketing, advertising, and promotional communication. Coordinate a wide range of marketing activities (online and traditional), to include email and social media campaigns, print and online advertising, events and public relations projects. Support the delivery of PR activity – Occasionally support press activity being led by the Senior Leadership Team. Supplier management – Commission and work with a range of suppliers from designers and photographers to printers and support the management of relationships with key suppliers. Relationship management – Build and maintain effective working relationships with colleagues in the Gardens, Libraries and Museums and the wider University. Network – Represent the department in the GLAM and University’s Communication Officers network to share and promote best practice. Administration – Occasionally provide administrative support for the team/section. Review and produce standard templates, obtain quotes, chase suppliers, book events and provide general office administration for the Marketing and Communications team. Other duties • Working on occasional weekends/evenings, bank holidays • Participate in a regular Annual Review • Undertake any necessary training identified • Comply with health and safety regulations • Comply with the policies and procedures set out in the Handbook for University Support Staff • Any other duties that may be required from time to time commensurate with the grade of the job The Oxford Botanic Garden and Arboretum reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Selection criteria Essential selection criteria • Extensive communications and marketing experience including print, online, social media and events management. • Proven experience of digital comms and marketing across a range of online channels including e-communications and social media. • Experience of content production, developing creative narratives and messaging for different platforms, audiences, channels, and content types. • Excellent writing skills, with experience of writing clear briefs for external designers and collaborators. • Excellent attention to detail, with a proven ability to communicate complex concepts to a nonspecialist audience. 176093 Job description and selection criteria 3 • • • Proven experience in producing effective web content. Proficiency working with the Microsoft suite of applications as well as Adobe Creative Cloud or similar to create content. Educated to degree level or equivalent. Desirable • Professional qualification in marketing (or public relations). • Experience of working in a heritage, Higher Education or customer/audience-facing organisation and/or interest in the museum/heritage sector. • Experience of Mosaic website platforms or similar. • Experience of InDesign, Adobe Photoshop, Canva graphic design software Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation 176093 Job description and selection criteria 4 Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: https://www.glam.ox.ac.uk/home Oxford Botanic Garden and Arboretum Founded in 1621 as a physic garden, Oxford Botanic Garden is the oldest botanic garden in the UK. Today, the mission of Oxford Botanic Garden and Harcourt Arboretum (OBGA) is to inspire people with the scientific wonder of plants and we welcome over 200,000 visitors each year across both sites. The Garden and Arboretum together hold a collection of 5,000 different types of plant which form the basis for scientific research, conservation, and science-based education and programming. For more information please visit: https://www.obg.ox.ac.uk/ How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please note that if you do not upload a completed supporting statement and a CV, we will be unable to consider your application for this role. All applications must be received by midday UK time on the closing date stated in the online advertisement References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, 176093 Job description and selection criteria 5 or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. If you currently work for the University please note that: - As part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving - Although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full-time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@glam.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Relocation At the moment, the Oxford Botanic Garden and Arboretum is not offering relocation expenses to this post Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants 176093 Job description and selection criteria 6 at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 176093 Job description and selection criteria 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopauseguidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club 176093 Job description and selection criteria 8 The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/support-researchers/connecting-other-researchers/oxfordresearch-staff-society 176093 Job description and selection criteria 9
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Oxford Botanic Garden and Arboretum, Rose Lane, Oxford, OX1 4AZ and Oxford Lodge, Peacock Gate, Nuneham Courtenay, OX44 9PX
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