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Description of Project Manager- Education Portfolio
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**Project Manager** **Please note-** This position is available to University staff only. External applicants need not apply. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have an exciting opportunity to join the IT Services Department as a Project Manager working hybrid with 1-2 days per week in the office, or as required by business need. IT Services is a key department that ensures that the University has robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration. We value and recognise our own and the contribution of others, creating a great culture to work in and a place where we all feel we belong. We are seeking to hire a Project Manager to specifically work within the Education IT Portfolio, joining the team to deliver high-quality digital education solutions for our stakeholders. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans * Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working **About the Role** * The postholder will define, manage, and deliver projects within IT Services, typically with budgets below £500k or where the parameters have already been pre-defined as part of an approved proposal with an agreed budget. They may also be asked to manage a workstream on a large complex project. * The postholder will have financial responsibility for assigned projects and will be responsible to the performance of PPD Group staff assigned to their projects. * This role is a developmental, entry level role to project management. It is expected that the post holder, once sufficient experience has been gained, would be able to take on tasks commensurate with the Grade 9 Project manager role. **About You** Within the remit of the specific project, the post holder will be required to: * Understand the business issues and data challenges of the University and Higher Education, in order that the scope, business objectives, and financial viability of project requests are understood and can be verified and agreed. * Produce project proposals for smaller initiates (typically <£500k), following the IT Services Methodology, identifying the objectives, scope, resources requirements, cost and benefits in order that project proposals can be effectively evaluated by governance bodies. * Effectively apply IT Services Project methodology and enforce project standards, in order to ensure projects are run according to agreed best practice thereby maximising chance of successful delivery. * Create and maintain project plans, including detailed activity, resource, and financial plans, in order that projects are completed within agreed timescales and budgets and to agreed levels of quality. * Work with other groups within IT Services to ensure that resources are allocated according to the plan in order to ensure delivery to plan. * Ensure risks and issues are identified and managed with mitigation and actions plans agreed with stakeholders in order to ensure successful delivery. * Manage changes to scope and priorities throughout the project using formal change control processes such that changes to scope, timelines, or budget are formally approved in order that projects are completed within agreed timescales and budgets and to agreed levels of quality * Communicate relevant project information to key stakeholders in order to ensure that the sponsor, board and other stakeholders are fully briefed on progress at all times. * Maintain an awareness of changes in Education technology and systems in order to ensure that technical knowledge is up to date and that appropriate, cost effective solutions to meet stakeholder requirements are proposed. * Manage the project team, motivating the team to work together in the most efficient manner and share lessons learned, in order to ensure projects objectives are achieved. * Manage the performance of PPDG staff assigned to projects, agreeing and monitoring individual project objectives and feed this into the annual Performance Development Review process. * Identify opportunities for improvement and makes constructive suggestions for change in order to ensure that the PPD Group operates effectively. * Where required, prepare and engage with external audit and assurance reviews, acting on feedback in order to improve performance and ensure projects objectives are achieved. **Selection Criteria** * A high level of general education to degree level or equivalent. * Demonstrable project management experience * Previous experience of managing and motivating a team, including both business and technical staff, and of working effectively as part of a wider, multi-disciplinary team. * Proven ability to manage, plan and take responsibility for a range of tasks involving interaction with and the co-operation of business and IT people. * Excellent written and verbal communication skills, including the ability to relate confidently and effectively to users at all levels. ** Desirable Criteria** * Experience of using industry standard project management methodologies and tools. * Proven successful risk mitigation and quality management experience. * Experience in the Education IT sector. **Application Process** **Please note-** This position is available to University and college staff only. External applicants need not apply. You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The **closing date** for applications is **12 noon on Monday 18 November.** **Interviews** will take place on the **week commencing 25 November and will be face to face/online. **
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Project Manager Please note- This position is available to University staff only. External applicants need not apply. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have an exciting opportunity to join the IT Services Department as a Project Manager working hybrid with 1-2 days per week in the office, or as required by business need. IT Services is a key department that ensures that the University has robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration. We value and recognise our own and the contribution of others, creating a great culture to work in and a place where we all feel we belong. We are seeking to hire a Project Manager to specifically work within the Education IT Portfolio, joining the team to deliver high-quality digital education solutions for our stakeholders. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working About the Role The postholder will define, manage, and deliver projects within IT Services, typically with budgets below £500k or where the parameters have already been pre-defined as part of an approved proposal with an agreed budget. They may also be asked to manage a workstream on a large complex project. The postholder will have financial responsibility for assigned projects and will be responsible to the performance of PPD Group staff assigned to their projects. This role is a developmental, entry level role to project management. It is expected that the post holder, once sufficient experience has been gained, would be able to take on tasks commensurate with the Grade 9 Project manager role. About You Within the remit of the specific project, the post holder will be required to: Understand the business issues and data challenges of the University and Higher Education, in order that the scope, business objectives, and financial viability of project requests are understood and can be verified and agreed. Produce project proposals for smaller initiates (typically <£500k), following the IT Services Methodology, identifying the objectives, scope, resources requirements, cost and benefits in order that project proposals can be effectively evaluated by governance bodies. Effectively apply IT Services Project methodology and enforce project standards, in order to ensure projects are run according to agreed best practice thereby maximising chance of successful delivery. Create and maintain project plans, including detailed activity, resource, and financial plans, in order that projects are completed within agreed timescales and budgets and to agreed levels of quality. Work with other groups within IT Services to ensure that resources are allocated according to the plan in order to ensure delivery to plan. Ensure risks and issues are identified and managed with mitigation and actions plans agreed with stakeholders in order to ensure successful delivery. Manage changes to scope and priorities throughout the project using formal change control processes such that changes to scope, timelines, or budget are formally approved in order that projects are completed within agreed timescales and budgets and to agreed levels of quality Communicate relevant project information to key stakeholders in order to ensure that the sponsor, board and other stakeholders are fully briefed on progress at all times. Maintain an awareness of changes in Education technology and systems in order to ensure that technical knowledge is up to date and that appropriate, cost effective solutions to meet stakeholder requirements are proposed. Manage the project team, motivating the team to work together in the most efficient manner and share lessons learned, in order to ensure projects objectives are achieved. Manage the performance of PPDG staff assigned to projects, agreeing and monitoring individual project objectives and feed this into the annual Performance Development Review process. Identify opportunities for improvement and makes constructive suggestions for change in order to ensure that the PPD Group operates effectively. Where required, prepare and engage with external audit and assurance reviews, acting on feedback in order to improve performance and ensure projects objectives are achieved. Selection Criteria A high level of general education to degree level or equivalent. Demonstrable project management experience Previous experience of managing and motivating a team, including both business and technical staff, and of working effectively as part of a wider, multi-disciplinary team. Proven ability to manage, plan and take responsibility for a range of tasks involving interaction with and the co-operation of business and IT people. Excellent written and verbal communication skills, including the ability to relate confidently and effectively to users at all levels. Desirable Criteria Experience of using industry standard project management methodologies and tools. Proven successful risk mitigation and quality management experience. Experience in the Education IT sector. Application Process Please note- This position is available to University and college staff only. External applicants need not apply. You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Monday 18 November. Interviews will take place on the week commencing 25 November and will be face to face/online.
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Job Description _________________________________________________________________________ Summary Job title Project Manager Division University Administration Services Department IT Services Location Central Oxford Grade and salary Grade 8: £48,235 -£57,255 with a discretionary range up to £62,407 per annum Hours Full time Contract type Permanent Reporting to Senior Project Manager Vacancy reference 176169 Additional information This opportunity is advertised internally to university staff only. External applicants need not apply. The role The postholder will define, manage, and deliver projects within IT Services, typically with budgets below £500k or where the parameters have already been pre-defined as part of an approved proposal with an agreed budget. They may also be asked to manage a workstream on a large complex project. The postholder will have financial responsibility for assigned projects and will be responsible to the performance of PPD Group staff assigned to their projects. This role is a developmental, entry level role to project management. It is expected that the post holder, once sufficient experience has been gained, would be able to take on tasks commensurate with the Grade 9 Project manager role. Responsibilities • Understand the business issues and data challenges of the University and Higher Education, in order that the scope, business objectives, and financial viability of project requests are understood and can be verified and agreed. • Produce project proposals for smaller initiates (typically <£500k), following the IT Services Methodology, identifying the objectives, scope, resources requirements, cost and benefits in order that project proposals can be effectively evaluated by governance bodies. • Effectively apply IT Services Project methodology and enforce project standards, in order to ensure projects are run according to agreed best practice thereby maximising chance of successful delivery. • Create and maintain project plans, including detailed activity, resource, and financial plans, in order that projects are completed within agreed timescales and budgets and to agreed levels of quality. • Work with other groups within IT Services to ensure that resources are allocated according to the plan in order to ensure delivery to plan. • Ensure risks and issues are identified and managed with mitigation and actions plans agreed with stakeholders in order to ensure successful delivery. • Manage changes to scope and priorities throughout the project using formal change control processes such that changes to scope, timelines, or budget are formally approved in order that projects are completed within agreed timescales and budgets and to agreed levels of quality • Communicate relevant project information to key stakeholders in order to ensure that the sponsor, board and other stakeholders are fully briefed on progress at all times. • Maintain an awareness of changes in technology and systems in order to ensure that technical knowledge is up to date and that appropriate, cost effective solutions to meet stakeholder requirements are proposed. • Manage the project team, motivating the team to work together in the most efficient manner and share lessons learned, in order to ensure projects objectives are achieved. • Manage the performance of PPDG staff assigned to projects, agreeing and monitoring individual project objectives and feed this into the annual Performance Development Review process. • Identify opportunities for improvement and makes constructive suggestions for change in order to ensure that the PPD Group operates effectively. • Where required, prepare and engage with external audit and assurance reviews, acting on feedback in order to improve performance and ensure projects objectives are achieved. Job Description 176169- Project Manager 2 Selection criteria Essential selection criteria 1. A high level of general education to degree level or equivalent. 2. Demonstrable project management experience 3. Previous experience of managing and motivating a team, including both business and technical staff, and of working effectively as part of a wider, multi-disciplinary team. 4. Proven ability to manage, plan and take responsibility for a range of tasks involving interaction with and the co-operation of business and IT people. 5. Excellent written and verbal communication skills, including the ability to relate confidently and effectively to users at all levels. Desirable selection criteria 1. Experience of using industry standard project management methodologies and tools. 2. Proven successful risk mitigation and quality management experience. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Job Description 176169- Project Manager 3 IT SERVICES The role of IT Services is to ensure that the University of Oxford has the robust, reliable, and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research, administration and strategic planning. IT Services, headed by the University’s Chief Information Officer, has around 320 staff across 2 buildings, an annual revenue budget of £22m and an IT capital plan of £60M across three years. The department is divided into groups covering infrastructure services, projects and programmes, software development, and customer services. Our aim is to attract and retain a workforce that is diverse, skilled, creative, and committed. We encourage flexibility in how we work, and welcome part time and flexible working arrangements. As a department we encourage a culture where we respect each other, are accountable for what we do, where we collaborate, give and receive constructive feedback and challenge one another. IT Services is a place where we value and recognise both our own and the contributions of others. By doing so we want to create a great culture to work in and a place where we all feel we belong. For more information please visit: http://www.it.ox.ac.uk/ University Administration and Services (UAS) University Administration and Services (UAS) is the collective term for the professional services departments of the University. UAS comprises structures to: • • • support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). Job Description 176169- Project Manager 4 If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly hr@it.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Job Description 176169- Project Manager 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. Job Description 176169- Project Manager 6
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