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Standard Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata
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Description of Senior Admissions and Recruitment Advisor
Senior Admissions and Recruitment Advisor Egrove Park, Kennington and Park End Street and Hayes House, Oxford Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata Fixed-term (one year), part time (0.5 FTE) Saïd Business School, University of Oxford The role The Senior Admissions and Recruitment Advisor is a key role within the School’s Academic Programmes team. The team is responsible for providing seamless quality and delivery of the student experience across degree programmes which include MSc in Financial Economics (MFE), MSc in Law and Finance (MLF), Doctoral Programmes in Management and Finance, and the BA in Economics and Management, and the admissions activity for the DPhil and MFE programmes. Reporting to the Admissions Manager, the Senior Admissions and Recruitment Advisor will be directly responsible for managing and executing admissions and recruitment processes for the required programmes alongside the Senior Admissions Advisor, ensuring that these are operated in a timely, confidential, and efficient manner. They will utilise their in-depth knowledge of the programmes to provide expert advice to applicants, identify and resolve any issues, and ensure that candidates receive outstanding customer service and flawless logistical arrangements. The postholder will need to collaborate and maintain excellent working relationships with colleagues and stakeholders both across the School and the wider University. In addition, they will be involved in supporting the wider team in programme delivery.  Work closely with the Admissions Manager and Senior Admissions Advisor and deputise in their absence. Build and maintain excellent working relationships and collaborate with all internal and external stakeholders such as Faculty, applicants and offer holders, Programme Directors, Marketing, Careers, and Alumni and Development to enhance the application experience of prospective students.  Design and manage yield and retention activities as directed by the Admission Manager.  Coordinate with the Senior Admissions Advisor to manage day-to-day admissions processes, as directed by the Admissions Manager, ensuring that all procedures are followed, key deadlines are met, and that confidential information is dealt with sensitively and is GDPR compliant. For example, managing communications with prospective students and offer holders; provide expert advice and guidance to applicants and colleagues; organise and/or review interviews; organise and facilitate admissions committees; create and send admissions offers; manage multiple mailboxes.  In conjunction with the Senior Admissions Advisor, be responsible for post-offer administration for admitted students, including producing offer letters, tracking payments, producing Confirmation of Acceptance for Studies (CAS) for Student visas, and processing financial declarations.  Maintain and update the admissions databases, software, and university student systems. Provide technical expertise to candidates and colleagues.  Analyse and manipulate data for regular and ad-hoc reporting for various stakeholders, such as Finance, rankings and accreditation bodies, and programme committees.  Provide support across the Academic Programmes Team as required and carry out Responsibilities   Represent the School at and support the management, organisation, and delivery of the recruitment activity for the programmes such as open days, information fairs, webinars and presentations, student induction events, international modules, and meeting with applicants and offer holders both virtually and in person. Collaborate with the Admissions Manager to develop and establish a programme of annual activity and the applicant journey from prospect to matriculated student. Assist with production of recruitment and admissions related marketing materials, such as the programme webpages, brochures, and newsletters. any other administrative duties delegated or requested by the Head of Academic Programmes or Admissions Manager as appropriate to the grade of the job. Selection criteria Essential selection criteria   Educated to degree level or equivalent professional experience Experience of prospect research in a fundraising organisation OR demonstrable experience of working in a research-focused or information-focused role.  Excellent research skills; the ability to plan a research strategy and to adopt creative approaches to research where useful using a range of resources  Excellent standard of written and spoken English, good communication skills.  Previous experience of producing clear, accurate and concise reports  Experience of working to deadlines and good time management and prioritisation skills.  Enjoyment of working collaboratively in a team, with the ability to build successful relationships within the team and beyond it  Willingness to be flexible and adaptable, and capability of switching effectively between fast-turnaround work and more in-depth work, whilst maintaining care and attention to detail  Natural curiosity and a ‘can do’ approach  Good knowledge of the overall business environment and of current affairs  Numeracy and the ability to understand and explain financial information  Tact and discretion Desirable selection criteria  Experience of delivering research in a Previous experience of delivering presentations and webinars.  Previous experience of administration in an academic environment or experience in an admissions/ recruitment setting. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-towork in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at https://www.jobs.ox.ac.uk/pre-employmentchecks. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe’s most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Saïd Business School Saïd Business School blends the best of new and old. We are a vibrant and innovative business school, but yet deeply embedded in an 800 year old world-class university. We create programmes and ideas that have global impact. We educate people for successful business careers, and as a community seek to tackle world-scale problems. We deliver cutting-edge programmes, including the highly regarded MBA, Executive MBA, a number of specialist MScs, a portfolio of custom and open programmes and accredited diplomas for executives, and we undertake ground-breaking research that transform individuals, organisations, business practice and society. We are an international and outward looking School with our programme participants coming from more than 50 countries. We seek to be a world-class business school community, embedded in a world-class University, tackling world-scale problems. Sustainability Saïd Business School is committed to the highest standards of environmental sustainability, preserving the planet for future generations and acting in a socially sustainable manner. As an employee you are expected to uphold these commitments in accordance with our Environmental Policy. You can learn more about our organisation’s sustainability efforts at: https://www.sbs.ox.ac.uk/aboutus/school/sustainability. Diversity and Inclusion Oxford Saïd is committed to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students are respected. We recognise that the broad range of experiences that a diverse staff and student body brings strengthens our research and enhances our teaching, and that in order for Oxford to remain a world-leading institution we must continue to provide a diverse, inclusive, fair and open environment that allows everyone to grow and flourish. Oxford Saïd holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Our Values Wellbeing To better understand our Values, what behaviours demonstrate them and how they are involved in your everyday work we have created the below descriptors. Saïd Business School acknowledge the importance of wellbeing, in enabling people to thrive at work and ensure a work-life balance. It provides a number of initiatives to help support wellbeing and would encourage you to participate. At an individual level, wellbeing means recognising what helps us remain resilient and taking appropriate steps. If we experience difficulties, doing our best to rectify them and making our line manager aware of aspects that they could support us with. Transformational We challenge constructively, provoke thought, and influence and inspire others to develop. Respectful We are caring, supportive, appreciative, embrace difference and value each other's opinions. Entrepreneurial We embrace and encourage change and innovation. We are creative, flexible and brave. Collaborative We are stronger together. We are inclusive, approachable, listen to others and value good communication. Purposeful We are a community who believe in sustainable growth, and are responsible, principled and transparent. Excellence We are professional, focused and aligned, and have a responsibility to do the very best we can. Further information about Saïd Business School is available at www.sbs.oxford.edu. Social Sciences Oxford Saïd is a department within the Social Sciences Division, one of four academic Divisions in the University, each with considerable devolved budgetary and financial authority; and responsibility for providing a broad strategic focus across its constituent disciplines. The Social Sciences Division represents the largest grouping of social sciences in the UK: home to a number of outstanding departments and to the internationally ranked Law Faculty; all are committed to research to develop a greater understanding of all aspects of society, from the impact of political, legal and economic systems on social and economic welfare to human rights and security. That research is disseminated through innovative graduate programmes and enhances undergraduate courses. For more information please visit https://www.socsci.ox.ac.uk. How to apply If you need help Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Help and support is available from https://staff.web.ox.ac.uk/recruitment-supportfaqs. If you require any further assistance please email HR.Recruitment@sbs.ox.ac.uk. To return to the online application at any stage, please go to www.recruit.ox.ac.uk. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at https://compliance.admin.ox.ac.uk/job-applicantprivacy-policy. The University’s Policy on Data Protection is available at https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at https://hr.admin.ox.ac.uk/the-ejra. For existing employees, any employment beyond the retirement age is subject to approval through the procedures https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. Oxford Saïd Exclusive Benefits Wellbeing initiatives Oxford Saïd runs an annual Wellbeing Day for all staff. In addition to this, there is yoga, healthy food deliveries, health MOTs and a range of other ad hoc programmes. Our excellent catering facilities provide a high standard of food, including healthy eating and vegetarian options at a subsidised cost. Staff Summer and Christmas parties Oxford Saïd like to reward all of their staff for their great work and their Christmas and Summer parties are our way of saying thank you. The Christmas party is for all staff and the summer party is for staff and their immediate family members, because we know how important family is to all of us. Employee Assistance provider Validium is an employee assistance and wellbeing consultancy that works in partnership with the Business School to provide staff and their immediate family with a free 24-hour per day helpline providing confidential information and counselling services on personal issues. University of Oxford Benefits Annual leave 38 days (inc. public holidays). Long service additional annual leave – up to 5 days per annum, pro rata for part time employees. Previous service within higher education sector can be recognised. An additional scheme enables staff to request to purchase up to 10 additional days in each holiday year. Salary and salary sacrifice schemes The University salary and grading structure allows for annual incremental progression until a scale-bar point is reached. This incremental progression is automatic. Additionally, there are salary sacrifice schemes for bicycles and electric cars. See https://hr.admin.ox.ac.uk/staff-benefits. Pension If you are on an academic or academic related pay scale (grade 6 or above), you are automatically a member of USS. Employer contribution is 14.5% and Employee contribution is 6.1%. If you are on a pay scale other than academic or academic related (grade 1-5) you are automatically a member of OSPS. Employee contribution can be between 4%- 8% and Employer contribution 6%10%. University discounts All University staff can purchase a NUS Extra discount card for £12 for 12 months (£22 for 2 years, £32 for 3 years) which gives access to numerous exclusive offers and discounts from many popular retailers. There are a wide range of other discounts from external companies available using a university card. University Club Membership of the University Club is free for all University staff. The University Club offers social, sporting and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Access to Oxford buildings Free access to a number of Oxford colleges, Botanic Gardens, Harcourt Arboretum, Wytham Woods and discount at numerous restaurants/shops. Saïd Business School University of Oxford Park End Street Oxford, OX1 1HP United Kingdom www.sbs.oxford.edu All information is correct at the time of going to press. Please check our website for the most up-to-date information. Saïd Business School, University of Oxford
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Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata Fixed-term (one year), part time (0.5 FTE) Are you passionate about delivering an outstanding student experience and have a talent for admissions and recruitment? Join our Academic Programmes team as a Senior Admissions and Recruitment Advisor. This pivotal role supports the seamless delivery of admissions and recruitment activities across our flagship degree programmes, including the MSc in Financial Economics (MFE), MSc in Law and Finance (MLF) and Doctoral Programmes in Management and Finance. Reporting to the Admissions Manager, you’ll work closely with the team to ensure timely, efficient and confidential handling of admissions processes and provide high-quality support to applicants. This role will allow you to make a significant impact on students’ journeys from prospective candidates to successful, matriculated students. Key responsibilities: * Lead and execute the day-to-day operations of the admissions process, including communications, interviews, admissions committees and offer processing for prospective students, ensuring confidentiality and GDPR compliance. * Represent the School at open days, information fairs, webinars and applicant induction events, both virtually and in-person. Help to develop the annual recruitment programme in collaboration with the Admissions Manager. * Design and manage activities to enhance applicant yield and retention, working closely with the Admissions Manager. * Maintain and update admissions databases, manage technical tools and generate reports for stakeholders, including finance and accreditation bodies. * Oversee administration for admitted students, including offer letters, payment tracking, visa documentation and financial declarations. You will have a strong background in research or information-focused roles, particularly in a fundraising or academic setting. You should possess excellent research and communication skills, capable of producing clear, concise reports and working effectively under deadlines. A collaborative team player, you should be adaptable, able to manage both immediate tasks and in- depth projects with attention to detail. You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks. Further information on this role can be found in the job description. At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do. We offer very generous benefits, some of which are: * Generous holiday allowance of 38 days including bank holidays * Hybrid working * Membership of the Oxford staff pension scheme * Discounted bus travel * Subsidised onsite catering * Cycle loan scheme * Plus, many other University benefits **All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.** For further guidance and support, please visit **https://www.jobs.ox.ac.uk/how-to-apply**. **The closing date for applications is 11 November 2024 at 12.00 noon. In- person interviews will likely be held 20 November 2024.** Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at **https://careers.sbs.ox.ac.uk/registration.aspx**.
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Saïd Business School, Egrove Park, Kennington and Park End Street and Hayes House, Oxford
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Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata Fixed-term (one year), part time (0.5 FTE) Are you passionate about delivering an outstanding student experience and have a talent for admissions and recruitment? Join our Academic Programmes team as a Senior Admissions and Recruitment Advisor. This pivotal role supports the seamless delivery of admissions and recruitment activities across our flagship degree programmes, including the MSc in Financial Economics (MFE), MSc in Law and Finance (MLF) and Doctoral Programmes in Management and Finance. Reporting to the Admissions Manager, you’ll work closely with the team to ensure timely, efficient and confidential handling of admissions processes and provide high-quality support to applicants. This role will allow you to make a significant impact on students’ journeys from prospective candidates to successful, matriculated students. Key responsibilities: Lead and execute the day-to-day operations of the admissions process, including communications, interviews, admissions committees and offer processing for prospective students, ensuring confidentiality and GDPR compliance. Represent the School at open days, information fairs, webinars and applicant induction events, both virtually and in-person. Help to develop the annual recruitment programme in collaboration with the Admissions Manager. Design and manage activities to enhance applicant yield and retention, working closely with the Admissions Manager. Maintain and update admissions databases, manage technical tools and generate reports for stakeholders, including finance and accreditation bodies. Oversee administration for admitted students, including offer letters, payment tracking, visa documentation and financial declarations. You will have a strong background in research or information-focused roles, particularly in a fundraising or academic setting. You should possess excellent research and communication skills, capable of producing clear, concise reports and working effectively under deadlines. A collaborative team player, you should be adaptable, able to manage both immediate tasks and in-depth projects with attention to detail. You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks. Further information on this role can be found in the job description. At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do. We offer very generous benefits, some of which are: Generous holiday allowance of 38 days including bank holidays Hybrid working Membership of the Oxford staff pension scheme Discounted bus travel Subsidised onsite catering Cycle loan scheme Plus, many other University benefits All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. The closing date for applications is 11 November 2024 at 12.00 noon. In-person interviews will likely be held 20 November 2024. Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.
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