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Description of Policy Assistant
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Undergraduate Admissions and Outreach
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Policy Assistant
application opening date: 2024-10-23T09:00:00+01:00
spatial: University Offices, Wellington Square, Oxford, OX1 2JD
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organization part: Undergraduate Admissions and Outreach
type: Vacancy
further particulars: 176204, Policy Assistant JD.pdf
comment: UNIVERSITY OF OXFORD Undergraduate Admissions and Outreach Policy Assistant Grade 4: £27,838 - £31,459 per annum (pro rata) Part-time This post is 0.5 FTE, with the exact hours and work pattern to be agreed with the successful candidate. It is envisioned that the role-holder would work around 21 hours/3-4 days per week during the busiest parts of the year for the Policy team (September to July), with a break over the summer July and August. Applications are invited for the post of Policy Assistant to assist the Policy Administrator in the Policy section of Undergraduate Admissions and Outreach (UAO). The role offers an excellent opportunity to be involved at the centre of the UAO Policy team as well as the wider department, working closely with the Director, Deputy Director, Policy Advisers and the Administrative Manager, as well as colleagues across the wider University. The post holder will report to the Policy Administrator who is responsible for the administrative function underpinning the work of Admissions Executive (AdEx), Admissions Committee (AdCom) and other groups contributing to the development of UAO policy. The role will include responsibility for a wide range of matters, sometimes highly confidential and/or urgent, and will include the coordination of all meetings relating to AdEx and AdCom and general policy work; preparation of agendas, minutes, presentations, reports and management information; handling correspondence, predominantly via email, and acting as point of contact for UAO Policy; and responsibility for coordination and tracking of workflow. The post holder must be well organised and methodical, with excellent attention to detail and experience of forward planning and tracking of workflow from multiple stakeholder groups. The role will involve daily contact with senior staff and colleagues across the University, often in circumstances of strict confidentiality. Excellent communication skills, tact and discretion are vital in this role as i…
salary: Standard Grade 4: £27,838 - £31,459
comment: **UNIVERSITY OF OXFORD** **Undergraduate Admissions and Outreach** **Policy Assistant** **Grade 4:** £27,838 - £31,459 per annum (pro rata) **Part-time** This post is 0.5 FTE, with the exact hours and work pattern to be agreed with the successful candidate. It is envisioned that the role-holder would work around 21 hours/3-4 days per week during the busiest parts of the year for the Policy team (September to July), with a break over the summer July and August. Applications are invited for the post of Policy Assistant to assist the Policy Administrator in the Policy section of Undergraduate Admissions and Outreach (UAO). The role offers an excellent opportunity to be involved at the centre of the UAO Policy team as well as the wider department, working closely with the Director, Deputy Director, Policy Advisers and the Administrative Manager, as well as colleagues across the wider University. The post holder will report to the Policy Administrator who is responsible for the administrative function underpinning the work of Admissions Executive (AdEx), Admissions Committee (AdCom) and other groups contributing to the development of UAO policy. The role will include responsibility for a wide range of matters, sometimes highly confidential and/or urgent, and will include the coordination of all meetings relating to AdEx and AdCom and general policy work; preparation of agendas, minutes, presentations, reports and management information; handling correspondence, predominantly via email, and acting as point of contact for UAO Policy; and responsibility for coordination and tracking of workflow. The post holder must be well organised and methodical, with excellent attention to detail and experience of forward planning and tracking of workflow from multiple stakeholder groups. The role will involve daily contact with senior staff and colleagues across the University, often in circumstances of strict confidentiality. Excellent communication skills, tact and discretion are vit…
application closing date: 2024-11-11T12:00:00+00:00

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value: Job Description UNDERGRADUATE ADMISSIONS AND OUTREACH Summary Job title Policy Assistant Division University Administration and Services (UAS) Department Academic Administration Division - Undergraduate Admissions and Outreach Location University Offices, Wellington Square, Oxford, OX1 2JD Grade and salary Grade 4: £27,838 - £31,459 (pro rata) Hours 0.5 FTE Contract type Permanent Reporting to Policy Administrator, Undergraduate Admissions and Outreach Vacancy reference 176204 Additional information This role will be contracted using an annualised hours contract. The post-holder will be paid a regular monthly salary throughout the year of 1/12th of the contracted salary (0.5FTE, which equates to 18.25 hours per week). It is envisioned that the post-holder will work around 21 hours per week between September and June, and take a longer non-working break in July and August. Ideally working days are as follows: 2 full days and 2 half days. There is the potential for this position to be hybrid, with at least one full day working in the office. The role The role of Policy Assistant offers an excellent opportunity to be involved at the centre of the UAO Policy team as well as the wider department, working closely with the Director, Deputy Director, Senior Head of Policy, Policy Advisers and the Administrative Manager, as well as colleagues across the wider University. The post holder will have general responsibility for administrative support underpinning the work of Admissions Executive (AdEx), Admissions Committee (AdCom) and other groups contributing to the development of UAO policy. The role will include general responsibility for a wide range of matters within the function of the departmental, sometimes highly confidential and/or urgent, and will include the coordination of all meetings relating to AdEx and AdCom and general policy work; preparation of agendas, minutes, presentations, reports and management information; handling correspondence, predominantly via emai…

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