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Job Description _________________________________________________________________________ Summary Job title Finance Officer Division Social Sciences Division Department Department of Social Policy and Intervention Location Barnett House, 32 Wellington Square, Oxford, OX1 2ER You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). Grade and salary Grade 6: £34,982-£40,855 per annum (inclusive of Oxford University Weighting) Hours Full time (37.5 hours per week) The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE) Contract type Permanent Reporting to Finance Manager Vacancy reference 176224 The role The Finance Officer will manage day-to-day financial administrative activities in accordance with university financial controls. They will be a key member of the professional services team in a busy department providing guidance and advice in accordance with university regulations as well as being responsible for a wide range of financial processes. Flexible working You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE). Responsibilities • Possess a detailed understanding of financial regulations and guidelines set out by the University and respond to enquiries, regularly providing advice on financial procedures and policies • Oversee and manage departmental purchasing and payment processes • Responsible for the preparation of invoices for payment, including coding and obtaining appropriate approvals • Process regular and ad-hoc invoices in the Oracle Financial system and resolve discrepancies when they occur • Oversee and manage transaction processing, such as purchase orders, payment requests, invoices, banking, expense claims, cheque requests, credit cards, travel advances, and petty cash. Undertake transaction processing as necessary, including entering journals in the University’s accounting system (Oracle Financials), and approve requisitions up to £1K. • Be responsible for the hierarchy of general ledger accounts, including setup and database maintenance for all accounts and Source of Funds codes • Oversee month-end reporting procedures to validate the department’s accounts, arranging corrections as necessary. • Review monthly VAT reports to ensure correct tax codes are used and resolve any issues. • Administer and monitor Scholarship payments in line with the annual payment schedule • Maintain various departmental financial records such as key deposits, assets and reserves • Responsible for assisting with the management the annual Departmental Staff Research Support and Student Support Funds • Contribute towards the development and implementation of departmental financial procedures • Maintain good working relationships with key suppliers and key contacts in the Social Science Division, University's central finance office and other academic departments and be proactive in resolving issues • Support the Finance Manager in preparing the annual budget and quarterly forecasts as well as year-end preparation and provide information as required. • Any other duties commensurate with the grade and responsibilities of the post as determined by the Head of Administration and Finance or their delegate (i.e. Finance Manager). Selection criteria Essential selection criteria • Educated to GCSE standard or equivalent • Strong numeracy skills and ability to work to a high level of accuracy with good attention to detail • Experience of Financial Administration • Strong IT skills, in particular familiarity with using an accounting system to extract data and ability to use Microsoft Excel to analyse and manipulate data • Able to organise own workload and work to deadlines • Experience of interpreting complex financial policies and translate them into day-to-day working practices • Excellent interpersonal and communication skills, in particular the ability to communicate complex financial information and financial regulations to people from non-finance backgrounds. • Strong team player with the ability to liaise with people at all levels and the willingness to participate in the overall work of a team beyond your specific duties October 2024 2 Desirable selection criteria • Understanding or experience of financial systems (Oracle preferred) • Have taken or willing to pursue AAT or other equivalent accounting course • Experience of providing financial support in an educational setting (particularly in Higher Education) . Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Social Policy and Intervention The Department of Social Policy and Intervention is a multidisciplinary, social science centre of excellence for research and teaching in comparative social policy and evidence-based social intervention and policy evaluation. In the UK-wide 2021 Research Excellence Framework (REF), it was a top-five scoring department in the country, across all subjects and universities, with 62 per cent of the Department’s research activity classified as ‘world leading’ (4*) with a further 30 per cent classed as ‘internationally excellent’ (3*). In the most recent QS World University Rankings by Subject (2022) the Department ranked second in Social Policy and Administration globally. The Department has undergone substantial transformation in recent years. This renewal includes the expansion of graduate teaching and supervision in policy evaluation and comparative social policy; significant expansion in research income; and the creation of new research groups and areas of research expertise. October 2024 3 The Department's teaching is largely devoted to graduate students. It offers master’s degrees in Comparative Social Policy (CSP) and in Evidence-Based Social Intervention and Policy Evaluation (EBSIPE). Students may study for either a one-year MSc or a two-year MPhil. The Department also offers supervision for doctoral degrees in Social Policy or in Social Intervention and Policy Evaluation. The graduate intake is highly international with students drawn from the United Kingdom, EU member states, and many countries across the world. Research within the Department is largely organised under the auspices of two main research groups: • • The Centre for Evidence-Based Intervention (CEBI) The Oxford Institute of Social Policy (OISP) More information about the department can be found at www.spi.ox.ac.uk. The Department of Social Policy and Intervention holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. October 2024 4 Social Sciences Division The University’s academic departments and faculties are organised into four large groups known as Academic Divisions (Social Sciences, Mathematical, Physical and Life Sciences (MPLS), Medical Sciences, and Humanities). The divisions are responsible for academic strategy and operational planning, oversight of the teaching and research of their constituent departments and faculties, and for personnel and resource management. The social sciences at Oxford are distinctive for both their depth and breadth, with over 1,100 academic and research staff working across fifteen departments, faculties and schools. The Head of the Social Sciences Division is Professor Timothy Power. The Division is a world-leading centre of research and education in the social sciences. The Times Higher Education (THE) University Rankings returned the University of Oxford to the number one spot in the world for Social Sciences in 2022. We have placed first in three of the last five years (2018, 2019 and 2022). More than 800 researchers were returned to Main Panel C (Social Sciences) for REF 2021 across a diverse range of subject area ‘units of assessment’ – from geography and business to archaeology and law. Over 55% of the research submitted from the Division was judged to be world-leading (4*, the highest score available). More than two-thirds (69%) of the research’s impact was also recognised as world-leading (4*). Research from across the Division was also submitted to subject areas across Panels A (Medicine, health and life sciences), B (Physical sciences, engineering and mathematics), and D (Arts and Humanities), highlighting the enormous breadth and diversity of research expertise across the Division. Our academic and research staff and students are international thought leaders, generating new evidence, insights and policy tools with which to address some of the major global challenges facing humanity, such as sustainable resource management, poverty and forced migration, effective governance and justice. Particular research highlights in recent years have included COVID-19 and Climate Change. As well as active interdisciplinary links with researchers in other divisions at Oxford, we engage and collaborate extensively with other universities and a wide range of governmental and non-governmental practitioner communities such as law, business, public health and welfare, international development and education around the world. The Division has an extensive portfolio of external funders, partners and supporters, with competitively-awarded external research income exceeding £50 million per year and philanthropic income over £25 million a year. As part of our commitment to equality of opportunity, eleven of our departments have achieved Bronze awards under the Athena Swan Charter (a UK accreditation scheme recognising organisations’ commitment to equality and diversity, particularly in gender). Our School of Geography and the Environment holds an Athena Swan Silver award. In February 2023, for the first time, the University as a whole was awarded an institutional Athena Swan Silver award, acknowledging the progress that has been made in addressing a number of gender gaps across the University over the last five years. The Division delivers an exceptional range of high-quality educational programmes all underpinned by the innovative research being undertaken by our academics. The student body is made up of over 2,000 undergraduate students, nearly 3,000 students studying postgraduate taught programmes and 1,200 postgraduate research students. The programmes we offer are wide-ranging, often interdisciplinary and include professionally-oriented provision in areas such as business, law and education. The Division is home to several of Oxford’s most widely recognised teaching programmes, such as Philosophy, Politics and Economics (PPE) at undergraduate level; and at the Masters level programmes such as the Bachelor in Civil Law (BCL), Environmental Change and Management, International Relations, and Social Data Science. For more information, please visit: www.socsci.ox.ac.uk October 2024 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of fulltime hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly. Please email hrteam@spi.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. October 2024 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. October 2024 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society October 2024 8
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176224 Finance Officer - Job Description
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****This is a re-advertisement - previous applicants need not apply**** **About the role** The Department of Social Policy and Intervention is seeking a Departmental Finance Officer to join our busy team in a growing department. You will manage day-to-day financial activities in accordance with university financial controls and be responsible for a wide range of financial processes. **About you** You will have experience of financial administration, including interpreting complex financial policies, with strong numeracy skills and excellent attention to detail. You will be familiar with using an accounting system to extract data and have strong general IT skills including Excel. A strong team player, you will be able to organise your own workload and work to monthly deadlines. Strong interpersonal and communication skills are also essential, including the ability to discuss complex financial information to non-finance colleagues at all levels. Experience of financial systems (preferably Oracle) and of working in an educational setting would also be beneficial. The Department is committed to fostering an environment of equality, diversity and inclusion. The hours may be worked flexibly to complement caring responsibilities and applications are welcomed from part-time workers seeking a job share position - please state preferred hours and working pattern in your application. You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE). The Department of Social Policy and Intervention holds a Bronze Athena Swan Award which demonstrates our commitment towards advancement of gender equality in higher education and research institutions: equal opportunities, representation and success for all. **How to apply** As part of your application you will be required to upload a CV and supporting statement, along with the name and contact details of two referees. The supporting statement should explain how you meet the essential criteria for the post using clear examples. Further information, including how to apply, is available in the attached job description. Any further enquires may be directed to the email address below. Only online applications received by 12.00 noon on Friday 29th November 2024 will be considered. Interviews will be held on Wednesday 18th December 2024.
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Social Policy and Intervention, Barnett House, 32 Wellington Square, Oxford
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**This is a re-advertisement - previous applicants need not apply** About the role The Department of Social Policy and Intervention is seeking a Departmental Finance Officer to join our busy team in a growing department. You will manage day-to-day financial activities in accordance with university financial controls and be responsible for a wide range of financial processes. About you You will have experience of financial administration, including interpreting complex financial policies, with strong numeracy skills and excellent attention to detail. You will be familiar with using an accounting system to extract data and have strong general IT skills including Excel. A strong team player, you will be able to organise your own workload and work to monthly deadlines. Strong interpersonal and communication skills are also essential, including the ability to discuss complex financial information to non-finance colleagues at all levels. Experience of financial systems (preferably Oracle) and of working in an educational setting would also be beneficial. The Department is committed to fostering an environment of equality, diversity and inclusion. The hours may be worked flexibly to complement caring responsibilities and applications are welcomed from part-time workers seeking a job share position - please state preferred hours and working pattern in your application. You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE). The Department of Social Policy and Intervention holds a Bronze Athena Swan Award which demonstrates our commitment towards advancement of gender equality in higher education and research institutions: equal opportunities, representation and success for all. How to apply As part of your application you will be required to upload a CV and supporting statement, along with the name and contact details of two referees. The supporting statement should explain how you meet the essential criteria for the post using clear examples. Further information, including how to apply, is available in the attached job description. Any further enquires may be directed to the email address below. Only online applications received by 12.00 noon on Friday 29th November 2024 will be considered. Interviews will be held on Wednesday 18th December 2024.
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Notation3 description of Finance Officer