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University of Oxford
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Description of Legal Secretary
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Legal Services
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Max Evans
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Legal Secretary
further particulars: Job Description 176277 - Legal Secretary
spatial: Legal Services, University Offices, Wellington Square and The Malthouse, Tidmarsh Lane
comment: **About the role** Legal Services Office, The Malthouse, Tidmarsh Lane, Oxford OX1 1ND and University Offices, Wellington Square, Oxford, OX1 2JD (with some remote working available). The Legal Services Office provides legal and trade mark services to the University Administration; to the Proctors’ Office; to departments and faculties; to the Bodleian and the Ashmolean; to colleges that do not have separate corporate identity and to the University’s subsidiary companies. The department comprises of 27 members of staff, including 6 administrative team members, who are based in 2 separate locations. The work is busy, varied and interesting and offers the successful candidate the opportunity to become a key person within a friendly and highly motivated team. You will provide support to the Legal Services team as a whole, will work closely with the small administrative team and will be the first point of contact for a variety of legal queries. The post involves direct interaction with a wide range of people across the University, at all levels of seniority, and therefore requires an individual with confident and professional communication skills. You will be involved in a number of administrative activities, including supporting the solicitors with their administrative tasks, providing advice on administrative processes, maintaining filing systems and invoice processing. You should have strong administrative experience, excellent IT and numerical skills, and possess a calm, approachable and methodical manner. **Application Process** You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. When you write your supporting statement make sure that you refer to the job specification and the selection criteria evidencing your individual role in any project or initiative. We are looking for individuals who can demonstrate a range…
subject: support-technical
application closing date: 2024-11-04T12:00:00+00:00
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based near: Dartington House
notation: 176277
comment: About the role Legal Services Office, The Malthouse, Tidmarsh Lane, Oxford OX1 1ND and University Offices, Wellington Square, Oxford, OX1 2JD (with some remote working available). The Legal Services Office provides legal and trade mark services to the University Administration; to the Proctors’ Office; to departments and faculties; to the Bodleian and the Ashmolean; to colleges that do not have separate corporate identity and to the University’s subsidiary companies. The department comprises of 27 members of staff, including 6 administrative team members, who are based in 2 separate locations. The work is busy, varied and interesting and offers the successful candidate the opportunity to become a key person within a friendly and highly motivated team. You will provide support to the Legal Services team as a whole, will work closely with the small administrative team and will be the first point of contact for a variety of legal queries. The post involves direct interaction with a wide range of people across the University, at all levels of seniority, and therefore requires an individual with confident and professional communication skills. You will be involved in a number of administrative activities, including supporting the solicitors with their administrative tasks, providing advice on administrative processes, maintaining filing systems and invoice processing. You should have strong administrative experience, excellent IT and numerical skills, and possess a calm, approachable and methodical manner. Application Process You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. When you write your supporting statement make sure that you refer to the job specification and the selection criteria evidencing your individual role in any project or initiative. We are looking for individuals who can demonstrate a range of skil…
contact: Max Evans
application opening date: 2024-10-25T09:00:00+01:00
formal organization: University of Oxford
salary: Standard Grade 5: £31,459 - £36,616
organization part: Legal Services
type: Vacancy

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Job Description 176277 - Legal Secretary
value: LEGAL SERVICES Job Description _________________________________________________________________________ Summary Job title Legal Secretary/Administrator Division University Administration and Services Department Legal Services Office Location Currently at University Offices, Wellington Square and The Malthouse, Tidmarsh Lane for a minimum of three days per week, with the ability to work remotely on two days to be agreed with the Office Manager. Grade and salary Grade 5: £31,459-£36,616 per annum Hours Full time Contract type Permanent Reporting to Office Manager/Executive Assistant to the Director Vacancy reference 176277 Additional information The role The post holder will provide support to the Legal Services team as a whole and will work closely with a small administrative team currently comprising the Office Manager/Executive Assistant to the Director, another Legal Secretary/Administrator and two part-time administrative staff. The post will involve direct interaction with a wide range of people across the University and requires an individual with excellent communication skills. The post holder will need to be confident in structuring their workload to meet the department’s requirements and be able to work individually and as part of a team. The work is busy, varied and interesting and offers the successful candidate the opportunity to become a key person within a friendly and highly motivated team. Responsibilities • Support the Legal Services Office solicitors with casework; including arranging searches, formatting documents, applying permanent redactions, preparing and submitting forms, ordering title documents, photocopying, scanning, printing, filing and binding documents; • Handle queries in to the office in all forms (in person, post, email, telephone) and deal with enquiries with tact, discretion and initiative, greeting and welcoming visitors on behalf of the team; • Record, track and monitor progress of legal advice requests, escalating within the te…
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