Undertakes the day-to-day administration within the Occupational Health and Safety team (consisting of the University Safety Office and the Occupational Health Service) as part of Human Resources Directorate.  The OHS Administrators report to the OHS Business Support Manager, and support a range of service within the department, as well as some services that support Divisions and Departments across the University.   The administration roles are important enablers of both the quality and responsiveness of these services, and the role holders will work closely with the OHS clinical team and a range of clients and stakeholders.

 

• Provide administrative support for the OHS team, including enabling timely access to services (including accessed via appointments such as the clinical OH services).

• Provide administrative and clerical support to clinical activity within the OHS office, in particular client appointments and the maintenance of the OH records

• Co-ordinate/support the health surveillance recall programme for those clients who are required to be assessed

• Process pre-employment health assessment and registration forms for new clients

• Monitoring and actioning new email enquiries sent to the OH team

• Work closely with other administrators to ensure continued and consistent provision of services

• Attend meetings including training sessions, and contribute to project work when required

• Maintain databases and update records, checking figures for errors and omissions

• Monthly reconciliation of the Occupational Health credit card expenditure

• Planning and carrying out induction sessions for new staff, and helping to upskill other colleagues within the OHS Business Support Team

• Providing administration support to Divisions and Departments in relation to specific services that support their engagement in the OHS policies and systems that support implementation

 

• Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies

• Ensure compliance with payroll procedures awareness of statutory pay, and monitor working hours

• Attend appropriate OHS and HR training and briefings

 

Please download the 'Supporting Evidence Form' which is attached to this advert. Complete this and submit with your CV through the 'Apply Now' button. This is in place of having to submit a supporting statement.

 

The closing date for application is 12 noon on 21 November 2024.

 

Interviews are currently scheduled to be held week commencing 2 December 2024.