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Apprentice Grade: Apprentice Grade 1: £25,331 per annum
**About the role** We have an exciting opportunity for you to join the University of Oxford as an HR Apprentice in the Department of Continuing Education. You will join our busy, supportive and expanding HR team and you will be provided with the opportunity to develop full knowledge of the HR lifecycle, from planning recruitment and on-boarding new staff, to the end of fixed-term contracts and retirement planning. You will work closely with the two teams supporting both employees as well as our community of causal tutors. You will work to support the HR Manager and Tutor Liaison Officer with onboarding/induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of the department and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management. You will provide a professional, high-quality customer-focused service. The HR Office deals with a high volume of activity, and you will have to be adaptable, organised, a good communicator and a team player. During your time with us, you will gain skills and experience both in the workplace and through the completion of a course of study. Appropriate objectives will be set during your Apprenticeship and you will be assigned a mentor to oversee your development. **About the apprenticeship** As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete a Level 3 HR Support Apprenticeship. For this apprenticeship, you will work at the Department of Continuing Education in both Rewley House and Ewert House in central Oxford. As part of your apprenticeship, you will be required to attend Abingdon & Witney College (locations in either Abingdon or Witney depending on the successful candidate’s preference). During your apprenticeship, you will need to attend Abingdon or Witney 1 day a week. In total, it will take 2 years to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: https://www.apprenticeships.ox.ac.uk **About you** You will be passionate about starting your career in Human Resources and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change. To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English (or equivalent). Regardless of prior qualifications, Abingdon & Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. **What we offer** Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. **Contact us and apply** If you would like further information or support in your application, please contact: • Robin Staniland – Recruiting Manager – robin.staniland@conted.ox.ac.uk • Jane Phipps – Abingdon & Witney College – apprenticeships@abingdon-witney.ac.uk. The closing date for applications is **23:59pm** on **Thursday 21 November 2024** \- only applications received before this time will be considered. Interviews will be taking place on either **Wednesday 4** or **Thursday 5 December 2024**. Interviews will be taking place in our offices in Rewley House. If you have concerns about travel or accessibility please do not hesitate to contact us. To apply for this apprenticeship please review the attached job description and click the link below to apply: https://www.findapprenticeship.service.gov.uk/apprenticeship/VAC1000285173
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Past vacancies at the University of Oxford
DEPARTMENT FOR CONTINUING EDUCATION Rewley House, 1 Wellington Square, Oxford OX1 2JA Tel: +44 (0)1865 270360 personnel@conted.ox.ac.uk www.conted.ox.ac.uk _________________________________________________________________________ Summary Job title HR Apprentice Department Continuing Education Location Rewley House, 1 Wellington Square, Oxford, OX1 2JA and Ewert House, Summertown, Oxford, OX2 7DD Grade and salary Apprentice Grade 1 £25,331 per annum (salary progression through successful completion of programme) Hours Full time (36.5 hours per week) Contract type Fixed-term Apprenticeship (2 years) Reporting to Tutor Liaison Officer Vacancy reference 176241 Apprenticeships at the University of Oxford Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field. For more information, please see some of our https://www.apprenticeships.ox.ac.uk/meet-our-apprentices current apprentice’s case studies: For advice on how to make you application for this apprenticeship the best it can be, please go to: https://www.apprenticeships.ox.ac.uk/how-apply The role We have an exciting opportunity for you to join the University of Oxford as a Human Resources Apprentice in the Department of Continuing Education (OUDCE). You will join our busy, supportive and expanding HR team and you will be provided with the opportunity to develop full knowledge of the HR lifecycle, from planning recruitment and on-boarding new staff, to the end of fixed-term contracts and retirement planning. You will work closely with the two teams supporting both employees as well as our community of causal tutors. You will work to support the HR Manager and Tutor Liaison Officer with onboarding/induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of the department and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management. You will provide a professional, high-quality customer-focused service. The HR Office deals with a high volume of activity, and you will have to be adaptable, organised, a good communicator and a team player. During your time with us, you will gain skills and experience both in the workplace and through the completion of a course of study. Appropriate objectives will be set during your Apprenticeship and you will be assigned a mentor to oversee your development. You will be required to complete a 2-year training programme that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Abingdon and Witney College. You will complete a HR Support Level 3 Apprenticeship which is within the Human Resources Apprenticeship sector and you will gain a CIPD Level 3 Diploma in Human Resources Practice qualification. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship. Flexible working This role is based in central Oxford and there will be a requirement to work from either of our department sites (Rewley House and Ewert House). We work as a hybrid team with a requirement to work in the office for at least 2 days per week but the rest may be worked from home. Responsibilities The HR Apprentice will provide essential support to the OUDCE HR team.         Act as first point of contact for enquiries from employees, casual workers, line managers and the general public by telephone, email and face to face, answering straightforward questions or redirecting as appropriate. Learn how to manage the HR inboxes, dealing with appropriate queries or directing emails to the HR Manager Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets Learn how to use the Department’s casual worker system to enter confidential, personal data, and assist with data entry into internal spreadsheets Accurately maintain all confidential electronic and paper-based personnel files With support, prepare a wide range of written communications including; contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare training material. Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice Learn about casual worker and employee recruitment processes, assisting with the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date and in line with GDPR practices HR Apprentice_Grade 1A_October 2024 2         Develop skills and understanding that contribute to the development and continuous improvement of HR activities Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery. This includes the roll out of a new IT system to pay casual workers from Summer 2025 onwards. Book meeting rooms and make administrative arrangements in support of HR team activities Learn how to manage the recording and tracking of sickness absence and annual leave using Team Seer. Act as first point of contact for associated queries. Gather information for visa applications where necessary Assist with the compilation of data for HESA returns, HR Data returns and run ad hoc reports from the HR database when required Learn how to monitor end of probationary periods and visa expiry dates and highlight any issues to the HR Manager Run monthly staff in post and other People XD HR Reports. Manage HR data quality. This list is not exhaustive, and you may be required to carry out additional tasks that fall within your competency as directed by the Tutor Liaison Officer and HR Manager. Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request. Selection criteria Essential selection criteria          GCSE (grade 4) level English and Maths, or equivalent Ability to work independently and as part of a team An interest in working in Human Resources Ability to communicate clearly and accurately when drafting information for documents or websites Ability to communicate messages clearly and accurately on the telephone and in person Competency with basic IT applications, for example, Microsoft applications (Word, Excel & Outlook) and an aptitude for learning new applications. Able to work flexibly and supportively as part of a team and enjoys working with people Able to demonstrate an aptitude for the skills taught in the apprenticeship (for example through work experience, qualifications or references) Interest in working in HR and learning all aspects of the role Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Apprenticeship roles are not eligible for sponsorship under the Tier 2 visa route normally used for employed roles but there are other visa routes which candidates may be eligible to apply under. If you HR Apprentice_Grade 1A_October 2024 3 are eligible to apply under a different route the department is happy to discuss any queries, with support from the University’s Staff Immigration Team. There are also government residency requirements for Apprenticeship funding on which the Training Provider will be able to offer advice. HR Apprentice_Grade 1A_October 2024 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spinouts, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department for Continuing Education The Department for Continuing Education is one of the University’s largest departments and every year has circa 15,000 student enrolments on its courses and programmes. Our main areas of work are in continuing and professional education, and we engage with individuals and organisations locally and globally. The Department is headed by the Director, and the senior management team. There are over 200 members of staff in the Department. Departmental facilities include a Residential Centre (with a hotel and catering operation), Common Room, Library, Lecture Theatre and a range of teaching and computing rooms, many with state-of-the-art facilities for hybrid teaching. We have a dedicated online course production unit, Technology-Assisted Lifelong Learning (TALL), which specialises in course development and consultancy. For more information please visit: www.conted.ox.ac.uk. HR Apprentice_Grade 1A_October 2024 5 How to apply As part of the recruitment process, shortlisted candidates will be contacted directly by the Apprenticeship Training Provider and will be required to complete initial assessments in English and maths, provide an up-to-date CV and book onto a short eligibility assessment telephone call where you can also find out more about the apprenticeship and ask any questions you may have. By applying for this vacancy, you are giving the Training Provider permission to undertake a Learner Record Service check on your previous qualifications. The Training Provider for this apprenticeship is Abingdon & Witney College - the contact there is Jane Phipps - apprenticeships@abingdon-witney.ac.uk Please note: The only way to apply for this position is to apply via the GOV.UK apprenticeships site- please click here The closing date for applications is midnight on Thursday 21 November 2024 Interviews will take place on Wednesday 4 or Thursday 5 December 2024 and will be held face-to-face in Central Oxford. HR Apprentice_Grade 1A_October 2024 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. HR Apprentice_Grade 1A_October 2024 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society HR Apprentice_Grade 1A_October 2024 8
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Department for Continuing Education, Rewley House, 1 Wellington Square, Oxford, OX1 2JA and Ewert House, Summertown, Oxford, OX2 7DD
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About the role We have an exciting opportunity for you to join the University of Oxford as an HR Apprentice in the Department of Continuing Education. You will join our busy, supportive and expanding HR team and you will be provided with the opportunity to develop full knowledge of the HR lifecycle, from planning recruitment and on-boarding new staff, to the end of fixed-term contracts and retirement planning. You will work closely with the two teams supporting both employees as well as our community of causal tutors. You will work to support the HR Manager and Tutor Liaison Officer with onboarding/induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of the department and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management. You will provide a professional, high-quality customer-focused service. The HR Office deals with a high volume of activity, and you will have to be adaptable, organised, a good communicator and a team player. During your time with us, you will gain skills and experience both in the workplace and through the completion of a course of study. Appropriate objectives will be set during your Apprenticeship and you will be assigned a mentor to oversee your development. About the apprenticeship As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete a Level 3 HR Support Apprenticeship. For this apprenticeship, you will work at the Department of Continuing Education in both Rewley House and Ewert House in central Oxford. As part of your apprenticeship, you will be required to attend Abingdon & Witney College (locations in either Abingdon or Witney depending on the successful candidate’s preference). During your apprenticeship, you will need to attend Abingdon or Witney 1 day a week. In total, it will take 2 years to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: https://www.apprenticeships.ox.ac.uk About you You will be passionate about starting your career in Human Resources and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change. To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English (or equivalent). Regardless of prior qualifications, Abingdon & Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. What we offer Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. Contact us and apply If you would like further information or support in your application, please contact: • Robin Staniland – Recruiting Manager – robin.staniland@conted.ox.ac.uk • Jane Phipps – Abingdon & Witney College – apprenticeships@abingdon-witney.ac.uk. The closing date for applications is 23:59pm on Thursday 21 November 2024 - only applications received before this time will be considered. Interviews will be taking place on either Wednesday 4 or Thursday 5 December 2024. Interviews will be taking place in our offices in Rewley House. If you have concerns about travel or accessibility please do not hesitate to contact us. To apply for this apprenticeship please review the attached job description and click the link below to apply: https://www.findapprenticeship.service.gov.uk/apprenticeship/VAC1000285173
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