Description of HR Assistant
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Department of Physiology, Anatomy and Genetics (DPAG)
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HR Assistant
notation: 176591
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application opening date: 2024-12-17T09:00:00+00:00
formal organization: University of Oxford
contact: HR Team
spatial: Department of Physiology, Anatomy and Genetics, Sherrington Building, Parks Road, Oxford, OX1 3PT
comment: Contract & job type: Permanent About us: At the Department of Physiology Anatomy & Genetics (DPAG) we undertake discovery science where we reassemble physiological processes at the molecular, cellular, tissue and systems level of organisation. In so doing we provide a bridge to translational medicine, and interface between physical and life sciences. We are committed not only to innovative research and the highest standard of teaching, but also to creating an inclusive and supportive working environment. Overview of the role: This is an exciting opportunity to join our Human Resources Team as HR Assistant. The ideal candidate will be a highly organised and detail-oriented professional with proven experience in administration, ideally within higher education or a similarly complex environment. They will possess excellent communication and interpersonal skills, and have a proactive and flexible approach, excelling in managing multiple tasks, maintaining confidentiality, and providing exceptional service to staff and stakeholders. In this role, you will be responsible for managing the recruitment lifecycle, supporting payroll administration, maintaining accurate personnel records, ensuring compliance with employment legislation, and providing first-line HR support to staff and managers while contributing to the smooth delivery of HR services across the department. This post is available immediately. Key responsibilities: • Manage the full recruitment lifecycle including vacancy identification, creating and advertising job postings, shortlisting candidates, coordinating interviews, issuing contracts, and onboarding new employees. • Handle payroll-related tasks, including monthly updates for new starters, leavers, and changes, ensuring compliance with deadlines and proper authorisation. • Act as the first point of contact for HR-related enquiries, managing communications via telephone, email, and in person. • Oversee processes for probation and annual reviews. • Maintain…
subject: support-technical
based near: Sherrington Building
comment: **Contract & job type: Permanent** **About us:** At the Department of Physiology Anatomy & Genetics (DPAG) we undertake discovery science where we reassemble physiological processes at the molecular, cellular, tissue and systems level of organisation. In so doing we provide a bridge to translational medicine, and interface between physical and life sciences. We are committed not only to innovative research and the highest standard of teaching, but also to creating an inclusive and supportive working environment. **Overview of the role:** This is an exciting opportunity to join our Human Resources Team as HR Assistant. The ideal candidate will be a highly organised and detail-oriented professional with proven experience in administration, ideally within higher education or a similarly complex environment. They will possess excellent communication and interpersonal skills, and have a proactive and flexible approach, excelling in managing multiple tasks, maintaining confidentiality, and providing exceptional service to staff and stakeholders. In this role, you will be responsible for managing the recruitment lifecycle, supporting payroll administration, maintaining accurate personnel records, ensuring compliance with employment legislation, and providing first-line HR support to staff and managers while contributing to the smooth delivery of HR services across the department. This post is available immediately. **Key responsibilities:** • Manage the full recruitment lifecycle including vacancy identification, creating and advertising job postings, shortlisting candidates, coordinating interviews, issuing contracts, and onboarding new employees. • Handle payroll-related tasks, including monthly updates for new starters, leavers, and changes, ensuring compliance with deadlines and proper authorisation. • Act as the first point of contact for HR-related enquiries, managing communications via telephone, email, and in person. • Oversee processes for probation and annual rev…
salary: Standard Grade 4: £27,838 - £31,459
organization part: Department of Physiology, Anatomy and Genetics (DPAG)
further particulars: Job Description
application closing date: 2025-01-20T12:00:00+00:00
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Job Description
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value: Oxford Anatomy & Physiology ranked #1 in QS World Rankings by subject 2017, 2018, 2020, 2021, 2022, 2023 and 2024 Job description and Selection Criteria Job title HR Assistant Division Medical Sciences Division Department Physiology, Anatomy & Genetics Location Sherrington Building, Parks Road, Oxford, OX1 3PT. Flexibility for hybrid/remote working, minimum of 60% of time per week on-site. Grade and salary Grade 4: £27,838 - £31,459 per annum Hours Full time While this is a full-time role, we welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements. Contract type Permanent Reporting to Deputy HR Manager Vacancy reference 176591 The role This is an excellent opportunity to join a busy Human Resources team within a complex and dynamic organisation. As HR Assistant, you will be a member of the HR team providing an efficient and professional HR service to the Department of Physiology, Anatomy and Genetics. You will be the first point of contact for general advice on various HR policies and administrative matters, and will be responsible for managing the full recruitment life cycle, from the identification of a vacancy to the point of inducting a new employee. You will also support international recruitment and will be required to be fully conversant with the current UKBA immigration and visa regulations. Training will be provided in this complex area. You should have excellent organisational skills and well-developed IT skills, and the ability to communicate effectively with a diverse audience. The actual duties you will undertake on a day-to-day basis will vary and so being able to manage your workload and time is essential. You will report directly to the Deputy HR Manager. Responsibilities Recruitment  Manage the full recruitment lifecycle to ensure a smooth and efficient process. This includes vacancy identification, creating and advertising job postings, shortlisting candidates, coordinating inter…

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