Description of Purchasing Officer
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176593 Purchasing Officer - JD.pdf
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value: Job Description _________________________________________________________________________ Summary Job title Purchasing Officer Division UAS Department Estates Services, Direct Labour Organisation Location DLO Main office 1a South Parks Road, Oxford or another central Oxford location Grade and salary Grade 4: 27,838 - 31,459 per annum Hours Full time (36.5 hours) Contract type Permanent Reporting to Admin Manager Vacancy reference 176593 Additional information The role is intended to be a generic Job Description and, whilst this role is initially to support the DLO, we reserve the right to request the role holder to undertake these duties for other teams within Estates Services The role To work within the Engineering Operations Team and be responsible for purchasing low value high turnover items for the technical services teams ensuring all orders are processed in line with University financial regulations. Responsibilities • Action purchase requisitions after ensuring appropriate coding and approvals are in place • Monitor supplier performance and track orders to ensure timely deliveries of the correct items • Ensure all orders are processed in line with the agreed SLAs and KPIs • Working with the Admin manager and end users to identify and make improvements to the Purchase Order System and processes • Work with Estates procurement team to bring new purchasing contracts on stream • Occasional processing and payment of urgent requests • Produce weekly/monthly reports on status of current requisitions/orders • Monitor stock levels and place orders as needed • Work with the suppliers to ensure all PO’s are received and actioned as required • Ensure supplier pricing across the system is correct • Support the technical services team with queries • Plan, organise and manage workload to ensure all team deadlines are met • Resolve queries in a professional and efficient manner Any other duties that may be deemed appropriate to this role Compliance • Be fully conversant with…

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Facilities Management
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further particulars: 176593 Purchasing Officer - JD.pdf
comment: Are you an organised and detail-oriented individual? Do you thrive in a collaborative environment where your skills make a tangible impact? Join the University of Oxford's Engineering Operations Team as our Purchasing Officer, and play a vital role in supporting our technical services teams and contributing to the efficient running of Estates Services. About the Role As the Purchasing Officer, you’ll be at the heart of ensuring our technical services teams have the tools and resources they need to succeed. From managing purchase orders and supplier relationships, this is a role where your expertise and initiative will be valued. You'll ensure compliance with financial regulations, maintain accurate records, and support our teams in delivering excellence. Key Responsibilities Manage purchase requisitions, monitor stock levels, track orders, and liaise with suppliers to ensure timely delivery and accurate pricing. Work closely with the Estates procurement team to onboard new contracts and enhance purchase order systems and processes. Produce regular reports, maintain compliance with University financial regulations, and support tool and equipment management. Keep supplier and product information up to date, process urgent requests, and provide general office admin support as needed. Support the Engineering Operations Team with financial processes, including open PO reports, reconciliation, and goods receipt management. What We Offer: Opportunity to contribute to the operational excellence of one of the world’s leading universities. You’ll be part of a vibrant and passionate team 30 days of annual leave (excluding public holidays) Extensive personal and professional development opportunities Excellent contributory pension scheme Subsidised sports centre membership and cycle loan scheme Supportive childcare services and generous family leave About You To excel in this role, you’ll need: Essential Skills and Experience: Proficiency in MS Office Suite and familiarity with…
contact: Adedeji Akinsanya
notation: 176593
organization part: Facilities Management
application opening date: 2024-11-19T10:00:00+00:00
comment: Are you an organised and detail-oriented individual? Do you thrive in a collaborative environment where your skills make a tangible impact? Join the University of Oxford's Engineering Operations Team as our **Purchasing Officer** , and play a vital role in supporting our technical services teams and contributing to the efficient running of Estates Services. **About the Role** As the Purchasing Officer, you’ll be at the heart of ensuring our technical services teams have the tools and resources they need to succeed. From managing purchase orders and supplier relationships, this is a role where your expertise and initiative will be valued. You'll ensure compliance with financial regulations, maintain accurate records, and support our teams in delivering excellence. **Key Responsibilities** * Manage purchase requisitions, monitor stock levels, track orders, and liaise with suppliers to ensure timely delivery and accurate pricing. * Work closely with the Estates procurement team to onboard new contracts and enhance purchase order systems and processes. * Produce regular reports, maintain compliance with University financial regulations, and support tool and equipment management. * Keep supplier and product information up to date, process urgent requests, and provide general office admin support as needed. * Support the Engineering Operations Team with financial processes, including open PO reports, reconciliation, and goods receipt management. **What We Offer:** * Opportunity to contribute to the operational excellence of one of the world’s leading universities. * You’ll be part of a vibrant and passionate team * 30 days of annual leave (excluding public holidays) * Extensive personal and professional development opportunities * Excellent contributory pension scheme * Subsidised sports centre membership and cycle loan scheme * Supportive childcare services and generous family leave **About You** To excel in this role, you’ll need: **Essential Skills and Experience:** * …
formal organization: University of Oxford
spatial: Estates Services, Oxford
based near: University Offices
type: Vacancy
application closing date: 2024-12-09T12:00:00+00:00
salary: Standard Grade 4: 27,838 - 31,459 per annum
subject: support-technical

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