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176832 - Programme Officer (Maternity Cover) JD
Job title Programme Officer: Africa Pandemic Sciences Collaborative Division Medical Sciences Department Nuffield Department of Medicine Location Pandemic Sciences Institute, Old Road Campus Research Building, Headington, Oxford, OX3 7DQ Grade and salary Standard Grade 6: Salary in range £34,982 - £40,855 per annum. This is inclusive of a pensionable Oxford University Weighting of £1,500 per year (pro rata). Hours Full time (part-time hours considered, a minimum of 80% FTE) Contract type Fixed-term for 12 months Funding provided by Mastercard Foundation Donation Additional information Anticipated start date 31 March 2025 Reporting to Philippa Johnstone, Senior Programme Manager Vacancy reference 176832 Hybrid working arrangements The successful person will need to work on site for a minimum of 3 days per week Additional information This role meets the eligibility requirements for a Skilled Worker Certificate of Sponsorship under UK Visas and Immigration legislation, but eligibility will depend on the chosen candidate’s details so, if a visa is required, this will be determined once the selection has been completed. About us • • • What we offer https://hr.admin.ox.ac.uk/staff-benefits • An excellent contributory pension scheme • 38 days annual leave • A pensionable Oxford University Weighting allowance of £1,500 per annum (pro rata) • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs • A welcoming and diverse community University of Oxford - www.ox.ac.uk/about/organisation Nuffield Department of Medicine (NDM) - https://www.ndm.ox.ac.uk Unit - www.psi.ox.ac.uk The role The Pandemic Sciences Institute (PSI) in the Nuffield Department of Medicine is seeking a Programme Officer to provide maternity cover to support the Africa Pandemic Sciences Collaborative, a high-profile initiative delivered in partnership with Science for Africa (SFA) Foundation, based in Nairobi, and Mastercard Foundation. PSI was established in 2021 as a multidisciplinary, University-wide initiative to build upon the model of innovation, collaboration and agility that yielded critical breakthroughs for COVID-19. Through academic excellence and equitable global partnerships PSI aims to safeguard health and economic stability for future generations. PSI enjoys productive partnerships with academia, industry and public health organisations and hosts researchers with diverse expertise including vaccinology, genomic surveillance, infectious disease epidemiology, clinical trials, public policy, and ethics. Its research portfolio is supported by a wide range of funders. The Africa Pandemic Sciences Collaborative was launched in 2023 and is funded at over $70 million. This programme will develop seven Epidemic and Pandemic Sciences Innovation and Leadership Networks (EPSILONs) across Africa, encompassing up to 40 institutions. The Collaborative will also include a substantial portfolio of policy engagement, knowledge exchange and capacity-strengthening activities over the next six years. The Collaborative is complex and multi-faceted, with multiple moving parts. You will be a critical member of the team, providing programmatic and administrative input to a range of activities. Responsibilities will include the management of document-sharing platforms, servicing senior committee meetings, event coordination, and day-to-day administration. You will also serve as the co-lead for at least one programmatic workstream, and will support the Senior Programme Manager in tracking milestones and deliverables across other workstreams. The role would suit a proactive and adaptable individual with an interest in global health and/or programme management, and with well-developed interpersonal, critical thinking, and administration skills. You will report to Philippa Johnstone, Senior Programme Manager. You will work closely with other colleagues at PSI including the Programme Administrator, Programme Finance Officer, Business and Deputy Business Managers, the PSI Communications team, academic investigators, and with Professional Services staff across the wider Nuffield Department of Medicine and the central University. You will also be required to build productive working relationships with the SFA Foundation team in Nairobi. The role may involve occasional overseas travel to attend meetings and events in Africa. Maternity (or other family) leave cover post This post is to cover the absence of the substantive postholder, who is taking a period of maternity leave. The post is available for 12 months or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. 1 Responsibilities You will: • • • • • • • • • • • • • • • • Work closely with the Senior Programme Manager and multiple stakeholders at PSI and SFA Foundation to support the smooth and effective operational and financial management of the Africa Pandemic Sciences Collaborative. Assist the Senior Programme Manager and other members of the team to maintain programmatic trackers and plans, also working closely with the Programme Manager and Programme Officer at SFA Foundation. This will include recording, tracking and following up on actions and maintaining detailed notes. Coordinate agendas and pre-read papers and produce minutes for the quarterly Collaborative Steering and Operations Committee meetings. Help to manage shared documentation platforms and folders, ensuring adequate version control and confidentiality and offering ideas for improvements where appropriate. Draft, coordinate and maintain programmatic documents for senior stakeholders. Where required, assist the Senior Programme Manager with the preparation of narrative reports for Mastercard Foundation. Serve as the co-lead for at least one programmatic workstream, working in conjunction with the training lead at SFA Foundation. This will include maintaining and updating workstream implementation plans and liaising closely with the communications and monitoring, evaluation and learning teams. Work closely with colleagues at SFA Foundation and PSI, undertake a significant proportion of the planning and delivery of the organisation of the 2026 annual meeting for the Collaborative, which is anticipated to be held in Oxford. Arrange meetings and calls, producing agendas and minutes as required. Where reasonable, provide adhoc support to urgent programmatic tasks. Research webinars and events that may be of relevance to various workstreams, attending as required, and reporting back to the wider team. Contribute to the management of overseas travel arrangements for PSI colleagues (and collaborators on occasion), liaising with other administrative staff as required. Undertake financial administration as required. This may include raising purchase orders, processing invoices, and helping to analyse financial data for reporting purposes. Escalate issues as required to the Senior Programme Manager, and deputise for them on occasion. Undertake any other reasonable duties appropriate to the role and grade. This may include providing administrative and logistical support to other programmes, initiatives, and events across PSI. Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year. Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements. 2 Selection criteria Essential • • • • • • • • • • • Educated to degree level or equivalent in a relevant field. Experience in administration or project management within a large organisation. Experience in supporting stakeholders, using tact, sensitivity and discretion to build effective relationships at all levels and anticipate the needs of different individuals. Experience working within an international and multicultural environment. Excellent problem-solving skills, with the ability to identify potential issues and suggest solutions. Excellent IT skills for creating and managing information, including experience of using Microsoft Office Suite, particularly Excel, Word, and PowerPoint, and the ability to learn new systems. Experience in servicing meetings or committees. A systematic, thorough and well-organised approach to work with the ability to meet deadlines and prioritise tasks. High levels of accuracy, attention to detail and ability to work independently where required. Excellent numeracy skills and confidence in dealing with financial data. Excellent written and verbal communication skills, with the ability to adapt communication style as needed. Desirable • • • Experience working with colleagues or collaborators in resource-constrained settings. Experience working with high-profile stakeholders. Experience with SharePoint or similar documentation platforms. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Travel outside of Europe or North America on University Business 3 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the onscreen instructions to register as a new user or log-in if you have applied previously. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please upload all documents as PDF files with your name and the document type in the filename. Please note using a long file name may prevent you from uploading your documents. • http://www.ox.ac.uk/about_the_university/jobs/professionalandmanagement/ All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: • • As part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving. Although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs. Non-technical questions about this job should be addressed to the recruiting department directly recruitment@ndm.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy 4 Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 5
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Standard Grade 6: Standard Grade 6: Salary in range £34,982 - £40,855 per annum. This is inclusive of a pensionable Oxford University Weighting of £1,500 per year (pro rata).
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Description of Programme Officer (maternity cover)
Nuffield Department of Clinical Medicine
The Pandemic Sciences Institute (PSI) have an exciting opportunity to recruit a highly motivated Programme Officer to provide maternity cover to support the Africa Pandemic Sciences Collaborative, a high-profile initiative delivered in partnership with Science for Africa (SFA) Foundation and Mastercard Foundation. This position is based at the Old Road Campus in Headington, Oxford. You will work closely with the Senior Programme Manager and multiple stakeholders at PSI and SFA Foundation to support the smooth and effective operational and financial management of the Africa Pandemic Sciences Collaborative. Responsibilities will include the management of document-sharing platforms, servicing senior committee meetings, event coordination, and day-to-day administration. You will also serve as the co-lead for at least one programmatic workstream, and will support the Senior Programme Manager in tracking milestones and deliverables across other workstreams. The role would suit a proactive and adaptable individual with an interest in global health and/or programme management, and with well-developed interpersonal, critical thinking, and administration skills. As the Programme Officer it is essential that you are educated to degree level in a relevant field. You will have experience in administration or project management, ideally, within a large organisation, and a systematic, thorough and well-organised approach to work with the ability to meet deadlines and prioritise tasks. You should have experience in supporting stakeholders, using tact, sensitivity and discretion to build effective relationships at all levels and anticipate the needs of different individuals. You should also have excellent IT skills, particularly in the use of Microsoft Excel. Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This position is offered full time on a fixed term contract for 12 months and is funded by Mastercard Foundation. Interviews will take place in late January 2025. It is hoped that the successful candidate will be in role by late March or early April 2025 to allow for some handover with the substantive postholder. Only applications received before 12 midday on 06 January 2025 will be considered. Please quote 176832 on all correspondence.
The Pandemic Sciences Institute (PSI) have an exciting opportunity to recruit a highly motivated Programme Officer to provide maternity cover to support the Africa Pandemic Sciences Collaborative, a high-profile initiative delivered in partnership with Science for Africa (SFA) Foundation and Mastercard Foundation. This position is based at the Old Road Campus in Headington, Oxford. You will work closely with the Senior Programme Manager and multiple stakeholders at PSI and SFA Foundation to support the smooth and effective operational and financial management of the Africa Pandemic Sciences Collaborative. Responsibilities will include the management of document- sharing platforms, servicing senior committee meetings, event coordination, and day-to-day administration. You will also serve as the co-lead for at least one programmatic workstream, and will support the Senior Programme Manager in tracking milestones and deliverables across other workstreams. The role would suit a proactive and adaptable individual with an interest in global health and/or programme management, and with well-developed interpersonal, critical thinking, and administration skills. As the Programme Officer it is essential that you are educated to degree level in a relevant field. You will have experience in administration or project management, ideally, within a large organisation, and a systematic, thorough and well-organised approach to work with the ability to meet deadlines and prioritise tasks. You should have experience in supporting stakeholders, using tact, sensitivity and discretion to build effective relationships at all levels and anticipate the needs of different individuals. You should also have excellent IT skills, particularly in the use of Microsoft Excel. Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This position is offered full time on a fixed term contract for 12 months and is funded by Mastercard Foundation. Interviews will take place in late January 2025. It is hoped that the successful candidate will be in role by late March or early April 2025 to allow for some handover with the substantive postholder. Only applications received before 12 midday on 06 January 2025 will be considered. Please quote **176832** on all correspondence.
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