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Event Venues Coordinator
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comment: About us & the role Oxford University Event Venues (OUEV) is looking for an enthusiastic and customer focussed team player to join us in the role of Event Venues Coordinator. At OUEV, we manage five venues including some of Oxford’s most iconic buildings. Four city centre venues; the landmark Sheldonian Theatre, the historical Examination Schools, the elegant St Luke’s Chapel and contemporary University Club, along with Osler House, our art deco gem in Headington. Learn more about us at www.venues.ox.ac.uk You’ll be part of a team of friendly, creative professionals supporting our customers to host a wide range of events in our venues; from bustling conferences and high-profile University events to music performances, weddings and everything in between as well as having a hand in our developing visitor destination initiatives. Safe to say we’re a busy team with a varied and exciting portfolio! Regular evening and weekend working at the events is an essential part of the role, for which overtime payment or time off in lieu is granted. What you’ll do: Deliver exceptional experiences: provide our customers with the ideal venue experience from the point of initial enquiry through to post event support Engage and collaborate: work with a diverse range of internal and external stakeholders to ensure events run smoothly and successfully. Delve into the detail: uncover customer needs and ensure that every aspect of the event is documented clearly, accurately and in a timely manner What you’ll bring: Experience: a track record in delivering fantastic customer service in any fast-paced industry (events is a bonus!) Skills: top notch time management, troubleshooting ability and excellent attention to detail Attitude: a flexible, hands-on approach, ability to remain calm under pressure and someone who thrives in a culture of continuous improvement What we offer As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefi…
based near: Dartington House
subject: support-technical
internal applications only: false
application closing date: 2025-02-06T12:00:00+00:00
salary: Standard Grade 5: 31,459 - 36,616 per annum
comment: **About us & the role** Oxford University Event Venues (OUEV) is looking for an enthusiastic and customer focussed team player to join us in the role of **Event Venues Coordinator**. At OUEV, we manage five venues including some of Oxford’s most iconic buildings. Four city centre venues; the landmark Sheldonian Theatre, the historical Examination Schools, the elegant St Luke’s Chapel and contemporary University Club, along with Osler House, our art deco gem in Headington. Learn more about us at www.venues.ox.ac.uk You’ll be part of a team of friendly, creative professionals supporting our customers to host a wide range of events in our venues; from bustling conferences and high-profile University events to music performances, weddings and everything in between as well as having a hand in our developing visitor destination initiatives. Safe to say we’re a busy team with a varied and exciting portfolio! Regular evening and weekend working at the events is an essential part of the role, for which overtime payment or time off in lieu is granted. **What you ’ll do:** * Deliver exceptional experiences: provide our customers with the ideal venue experience from the point of initial enquiry through to post event support * Engage and collaborate: work with a diverse range of internal and external stakeholders to ensure events run smoothly and successfully. * Delve into the detail: uncover customer needs and ensure that every aspect of the event is documented clearly, accurately and in a timely manner **What you ’ll bring:** * Experience: a track record in delivering fantastic customer service in any fast-paced industry (events is a bonus!) * Skills: top notch time management, troubleshooting ability and excellent attention to detail * Attitude: a flexible, hands-on approach, ability to remain calm under pressure and someone who thrives in a culture of continuous improvement **What we offer** As an employer, we value the well-being and development of all our employees. We off…
type: Vacancy
application opening date: 2025-01-17T10:00:00+00:00
further particulars: 177296, Event Venues Coordinator - JD.pdf
formal organization: University of Oxford
contact: Adedeji Akinsanya
organization part: Facilities Management

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value: Job Description _________________________________________________________________________ Summary Job title Event Venues Coordinator Division UAS Department Estates Services – Facilities Management Location Any venue within the Oxford University Event Venues portfolio Grade and salary Grade 5: £31,459 – £36,616 per annum Hours Full time (36.5 hours per week) Contract type Permanent Reporting to Event Venues Operations Manager Vacancy reference 177296 This role will involve working from multiple locations in and around the Oxford area Additional information Regular evening and weekend working is an essential part of the role to manage events for which time off in lieu is granted during the week. Hybrid working is available, but needs to be flexible depending on business needs. The role Oxford University Event Venues (OUEV) are part of Estates Services Strategic Facilities Management. OUEV have a portfolio of unique and diverse venues across the city, which are available to hire for events. At the current time, this includes the Examination Schools, the Sheldonian Theatre, St Luke’s Chapel and Osler House with the potential for further venues to join the portfolio in the near future. OUEV typically generate revenue in excess of £1.6m per annum with its existing venues and service which is predicted to rise to £3m owing to planned expansion of the business unit. Alongside revenue generating events, OUEV support a range of University activities such as teaching, assessment and ceremonial events and this is a growing remit for the business unit. In addition, the Sheldonian Theatre operates as a visitor attraction. Further information about OUEV can be found at http://www.venues.ox.ac.uk/ The role will have specific venues and services to focus on, but is expected to maintain a good working knowledge of other current, and new, venues and services within the portfolio and to be able to support those as necessary, working flexibly with other counterpart roles to meet busine…

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