Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
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Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford
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About the role We have an exciting opportunity to join the team that has recently gained large recognition due to the unprecedented speed of activity in the race against the global threat to human health that is coronavirus. With over 25 years of experience in vaccine research, the Oxford Vaccine Group undertakes vaccine research at all stages of the process from pre-clinical development to late phase policy influencing trials, with the sole aim of ensuring protection of as many individuals as possible from vaccine preventable diseases. We are looking to expand our team of Data Coordinators. Within the Oxford Vaccine Group the Data Coordinator is responsible working with the Programmers and Data Managers helping with data management activities across the lifecycle. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. This position is offered full-time on a fixed-term contract initially for 2 years or until 28/02/2027 (whichever is earliest) with the possibility to extend provided further external funding is available. About the department The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. Please visit our website to find out more about the Department. About you The ideal candidate must have an undergraduate degree or above, with substantial relevant knowledge in data management or database development as a requirement. This is a varied and busy role in a friendly and hard-working team, and we are looking for someone with initiative, excellent communication skills, and attention to detail who can prioritise their workload and work with minimal supervision. Application Process You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Yama F Mujadidi, the Programming and Data Management Director using the contact details below. Only online applications received before 12.00 midday on 14th February will be considered. Interviews will be held as soon as possible thereafter. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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Notation3 description of Data Coordinator
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Standard Grade 4: 27,838 - 31,459 with a discretionary range to £34,046 per annum (pro-rata)
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WTC Clinical Vaccinology and Tropical Medicine
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_________________________________________________________________________ Job description and selection criteria Job title Data Coordinator Division Medical Sciences Department Paediatrics Location Oxford Vaccine Group, CCVTM, Churchill Hospital, Oxford Grade and salary Grade 4: £27,838 - £31,459 per annum (with a discretionary range to £34,046 per annum) Hours Full-time Contract type Fixed-term (two years or until 28/02/2027, whichever is earliest) Reporting to Yama F Mujadidi, Programming and Data Management Director Vacancy reference 177351 Additional information Applications are to be made online, please see the advert for the closing date. Principal Investigator Yama F Mujadidi / supervisor Project team Oxford Vaccine Group Project web site https://www.ovg.ox.ac.uk/ Funding partner The funds supporting this research project are provided by BiVista and Tyvoid The role The Data Coordinator will provide vital support to the data management team within the Oxford Vaccine Group, contributing to the efficient management of clinical trial data. Working closely with Programmers and Data Managers, the postholder will assist with tasks such as designing and testing CRFs, data cleaning, building reports, managing user access, and ensuring the smooth operation of data processes. This role is integral to maintaining the quality and integrity of clinical trial data across multiple studies. Flexible working This role is offered as full time, requests regarding remote working will be considered. Responsibilities • • • • • • • • • Test CRFs and trial databases to ensure functionality aligns with OVG database design. Perform data cleaning activities, including identifying and resolving discrepancies and ensuring data completeness and accuracy. Create and maintain regular reports for study teams, including data entry progress, query resolution logs, and other trial metrics. Manage user access to clinical trial systems by granting and revoking permissions as required. Assist in filing trial-specific data management documentation, such as CRF completion guidelines and data management plans. Provide administrative and logistical support during database setup and team training sessions. Work closely with Senior Data Managers, Data Managers, and study teams to ensure data-related activities align with trial objectives. Actively contribute to problem-solving and improvement discussions within the data management team. IT & DM mailbox management Selection criteria Essential • • • • • • A degree in a relevant field (e.g., life sciences, computer science, or related discipline) or equivalent experience in clinical data management. Knowledge with CRF design, database systems, and data cleaning processes in a clinical or research setting. Strong organisational skills, with excellent attention to detail and the ability to manage multiple tasks effectively. Proficiency in generating reports and using data management tools, such as Microsoft Excel or equivalent. Excellent communication and interpersonal skills, with a collaborative approach to team tasks. Ability to prioritise and organise their own workload efficiently, ensuring deadlines are met without compromising quality. Desirable • • • Knowledge of working with Electronic Data Capture (EDC) systems like RedCap or OpenClinica. Familiarity with user access management and regulatory frameworks, including ICHGCP and GDPR. Willingness to learn and adapt to new tools, technologies, and processes in data management. Department of Paediatrics, 177351,Data Coordinator– Job Description 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • A satisfactory basic Disclosure and Barring Service check due to the nature of this position working with highly sensitive data. • University security screening (e.g. identity checks) About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, Department of Paediatrics, 177351,Data Coordinator– Job Description 3 immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a Gold Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics, 177351,Data Coordinator– Job Description 4 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two/three referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: • • as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Department of Paediatrics, 177351,Data Coordinator– Job Description 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Department of Paediatrics, 177351,Data Coordinator– Job Description 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits. Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance. Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks. Department of Paediatrics, 177351,Data Coordinator– Job Description 7 The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub. Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/support-researchers/connecting-other-researchers/oxfordresearch-staff-society. Department of Paediatrics, 177351,Data Coordinator– Job Description 8
**About the role** We have an exciting opportunity to join the team that has recently gained large recognition due to the unprecedented speed of activity in the race against the global threat to human health that is coronavirus. With over 25 years of experience in vaccine research, the Oxford Vaccine Group undertakes vaccine research at all stages of the process from pre-clinical development to late phase policy influencing trials, with the sole aim of ensuring protection of as many individuals as possible from vaccine preventable diseases. We are looking to expand our team of Data Coordinators. Within the Oxford Vaccine Group the Data Coordinator is responsible working with the Programmers and Data Managers helping with data management activities across the lifecycle. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. This position is offered full-time on a fixed-term contract initially for 2 years or until 28/02/2027 (whichever is earliest) with the possibility to extend provided further external funding is available. **About the department** The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. Please visit our website to find out more about the Department. **About you** The ideal candidate must have an undergraduate degree or above, with substantial relevant knowledge in data management or database development as a requirement. This is a varied and busy role in a friendly and hard-working team, and we are looking for someone with initiative, excellent communication skills, and attention to detail who can prioritise their workload and work with minimal supervision. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Yama F Mujadidi, the Programming and Data Management Director using the contact details below. **Only online applications received before 12.00 midday on 14th February will be considered. Interviews will be held as soon as possible thereafter.** The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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