The Nuffield Department of Population Health (NDPH) contains world renowned population health research groups and provides an excellent environment for multi-disciplinary research and teaching. We are seeking a Study Coordinator to co-ordinate, manage and facilitate the expansion of enhancements to UK Biobank, which is an open-access biomedical research resource involving half a million participants. In particular you will be responsible for scoping out new methods of data collection, developing project materials preparing research ethics applications and undertaking and publishing methodological research. You will be the primary point of contact for all operational issues relating to a variety of projects and will need to work flexibly to accommodate changing priorities of the overall study. To be considered, you will hold a postgraduate degree in a relevant subject, or equivalent experience. You will also have proven experience in health research study administration, experience of staff management, effective organisational and planning skills and excellent interpersonal and communication skills with a variety of audiences. This is a full time, fixed term post (part time considered) for 3 years. Informal enquiries are very welcome and should be addressed to Jo Holliday (jo.holliday@ndph.ox.ac.uk). The closing date for applications is noon on 27 February 2025. You will be required to upload a CV and a cover letter as part of your online application. The cover letter should clearly describe how you meet each of the selection criteria listed in the job description.
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Job description Job title Study Coordinator Division Medical Sciences Division Department Oxford Population Health (Nuffield Department of Population Health, University of Oxford) Location Old Road Campus, Headington, Oxford, OX3 7LF Grade and salary Grade 8: £48,235 - £57,255 per annum (including Oxford University Weighting) Hours Full time (part time considered) Contract type Fixed-term – 3 years Vacancy reference 177530 Senior Research Facilitator job description, January 2025 1 About Oxford Population Health Oxford Population Health (the Nuffield Department of Population Health) provides an excellent environment for multi-disciplinary research and teaching and for professional and support staff. We work together to answer some of the most important questions about the causes, prevention and treatment of disease. The Department has around 900 staff, students and academic visitors working in a number of world-renowned population health research groups, including the Clinical Trial Service Unit and Epidemiological Studies Unit (CTSU), the Cancer Epidemiology Unit (CEU), the National Perinatal Epidemiology Unit (NPEU) and other groups working on public health, health economics, ethics and health record linkage. It is also a key partner in the Oxford University’s Big Data Institute. In the 2021 Research Excellence Framework (REF), 96% of the research submitted to Unit of Assessment 2: Public Health, Health Services and Primary Care, was ranked either 4* (world-leading in terms of originality, significance and rigour) or 3* (internationally excellent in terms of originality, significance and rigour). This comprised research from Oxford Population Health and research from the Nuffield Department of Primary Care Health Sciences. We scored particularly well for having an environment that is conducive to producing research of world-leading quality and enabling outstanding impact, in terms of its vitality and sustainability. In addition to its research activities, the Department is home to the MSc in Global Health Science and Epidemiology, the MSc in Clinical Trials, and a variety of short courses. Students also come to undertake research for DPhil degrees. Teaching is provided for undergraduates reading for Medicine and for public health doctors in specialist training. For more information please visit the Oxford Population Health website. About the Medical Sciences Division The Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit the Medical Sciences Division website. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best Senior Research Facilitator job description, January 2025 2 work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information please visit the Oxford University website. The role We are seeking a Study Coordinator to co-ordinate, manage and facilitate the expansion of enhancements to UK Biobank, which is an open-access biomedical research resource involving half a million participants. You will be responsible for managing the delivery of a variety of projects and will be the primary point of contact for all operational issues. You will be expected to work on multiple projects at the same time and will need to work flexibly to accommodate changing priorities of the overall study. Examples of projects that you will be involved in include:  The re-assessment of all UK Biobank participants to collect repeated physical measures and biological samples; and  The collection of new data on brain health from participants with neurodegenerative conditions. You will work closely with a multi-disciplinary team of epidemiologists, administrators, IT staff, data analysts, project managers, and other senior management in UK Biobank and elsewhere. You will be based within the UK Biobank Scientific Study Development Group and will report directly to the Scientific Study Development Group Lead of UK Biobank, based in Oxford Population Health, University of Oxford. Responsibilities  Scoping out, developing and delivering major new enhancements to UK Biobank. This will include assessing feasibility, developing project requirements, and significantly contributing to development of project plans and project management.  Organising study working groups and liaising with internationally recognised subject area experts to seek advice when developing projects. The postholder will organise internal and external group meetings, set agendas and relay meeting minutes.  Developing project materials. This will include, but is not limited to, participant-facing materials (electronic, paper and video), web content and documents for submission to ethics committees. Senior Research Facilitator job description, January 2025 3  Facilitating the set up and sending of project mailing campaigns required for projects (email, postal and SMS), including liaising with the UK Biobank Contact Centre and administrative teams to ensure appropriate content and mailing rates.  Working with the UK Biobank IT teams to facilitate the setup of electronic study documentation, such as consent forms and questionnaires.  Taking responsibility for monitoring project response rates, and for reporting these to senior management, funding bodies, committees, collaborators, and other relevant organisations, as required.  Keeping senior staff abreast of any issues or changes affecting the development and implementation of projects and seek to find solutions to any issues that occur.  Taking responsibility for ensuring that all study documents such as Standard Operating Procedures, User Requirements Specifications, training and user manuals, and any other appropriate documentation are developed, kept up to date and stored in a consistent, standardized and secure fashion.  Line managing the UK Biobank Systems Analyst, This will include managing workload, reviewing performance and conducting personal development reviews.  Liaising with other similar studies/research groups, to facilitate the development and implementation of best research practice.  Where relevant, taking responsibility for monitoring and reporting of adverse events to the appropriate bodies.  Under the direction of the Scientific Study Development Group Lead, undertaking methodological research to determine best practice for UK Biobank projects.  Contributing to publications and presentations, as appropriate. ?  Deputising for the Scientific Study Development Group Lead, as appropriate. The above list is not exhaustive and the role-holder is required to undertake such duties as may reasonably be requested within the scope of the post. All staff are required to act in a professional, cooperative and flexible manner, in line with the requirements of the post. Selection criteria Essential  Hold a postgraduate degree in a relevant subject  Proven experience in health research study administration  Experience in a research management role  Proven ability to show initiative, be pro-active and work without supervision  Proven ability to collaborate within an interdisciplinary team and work independently Senior Research Facilitator job description, January 2025 4  Proven ability to identify, negotiate and logically resolve complex issues and problems  Excellent interpersonal and communication skills, particularly when liaising with individuals in different locations and of different seniority  Excellent organizational and planning skills with the ability to work on multiple tasks and prioritise work effectively Desirable  Understanding of epidemiological or large scale cohort study research methodology  Experience of writing research materials and making arrangements for data gathering  Experience and understanding of issues related to dealing with confidential data Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures. How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload your CV and supporting statement as PDF files with your name and the document type in the filename. Senior Research Facilitator job description, January 2025 5 All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of illhealth/disability. Priority candidates are issued with a redeployment letter by their employing departments. If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Help and support is available from the HR Systems Recruitment support webpage. If you require any further assistance please email the Recruitment Support team. To return to the online application at any stage, please go to the University’s recruitment website. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants. The University’s Policy on Data Protection is available on the University’s Compliance webpages. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect Senior Research Facilitator job description, January 2025 6 from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Senior Research Facilitator job description, January 2025 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see the Disability Support webpages. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information on the Equality and Diversity at Oxford webpages. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. 8
Standard Grade 8: £48,235 - £57,255 per annum (including Oxford University Weighting)
Nuffield Department of Population Health
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