"Agent" . . . . "Job description and selection criteria" . "ha sede"@it . . _:N38b0f3b673484d79a23aaa19e1f08497 . "account" . . "ICL" . "postal code"@en . . . "value" . . "false"^^ . . "University Science Area" . . "application/rdf+xml" . "depiction" . """Job Description DEPARTMENT OF CHEMISTRY Summary Job title Research Finance Manager Division Mathematical, Physical and Life Sciences Department Department of Chemistry Inorganic Chemistry Laboratory, South Parks Road, Oxford. Location Grade and salary Hours Grade 6: £34,982 - £40,855 per annum discretionary range to £44,382 (inclusive of Oxford University Weighting) Full time Contract type Permanent Reporting to Head of Research - Finance Vacancy reference 177622 This is a full time position although part-time hours would be considered Additional information The team works a hybrid arrangement with a minimum 3 days per week on-site (pro-rated for part time working) The role The role of the Research Finance Manager is crucial in providing expert research funding finance support. This position will have full responsibility for managing all pre and post award grant activity. Working closely with academics it will be expected that the post holder builds strong relationships so as to become a trusted and reliable advisor. The role is busy and varied with a significant amount of autonomy. It is expected that the Research Finance Manager will manage their own daily work load so as to complete all necessary tasks. This position is responsible for ensuring compliance with many funder and University rules, so the post holder will need to feel comfortable digesting relevant terms and conditions and then communicating and managing their implementation. The Research Finance Manager will work as part of a team that manages the research portfolios for the Departments of Chemistry, Materials and Earth Sciences. Although the role will have an allocated group of academics to manage, there will be times when the post holder will be expected to support academics across the cluster of Departments. Responsibilities Pre-Award Grant Management • Manage day to day pre-award activities, including preparation of, and accurate costings for, grant applications using the University’s costing tool (currently X5). You will ensure compliance with sponsor rules and provide advice and support to the Principal Investigators and researchers in the preparation of sponsor applications, working with them to complete sponsor application forms and liaising with external sponsors. • Coordinate with collaborating departments and institutions in the preparation of collaborative bids to ensure that all costings and justifications are completed in a timely manner to enable consolidation of the application. • Ensure all applications meet the Department’s criteria with respect to overheads and cost recovery and that the project has been costed appropriately to avoid risk to the department and University. • Co-ordinate funding support letters with the Head of Department’s office to ensure that these are prepared in time for grant submission and include all supporting information required. • Be responsible for ensuring that grant applications are submitted to Research Services within the University’s deadlines. You will check that they are accurate, comply with sponsor rules and have the necessary supporting documentation. Post Award Grant Management • Review award letters against application submitted and raise any variances with the PI. • Ensure that start certificates and grant activations are submitted in line with funder requirements and within the required deadline or coordinate requests for deferring the start of grants when required. • Accurately set up new projects, including task allocation, • Complete award costings in the X5 system to enable the project to be set up in the Universities Finance System (Oracle R12). • Co-ordinate with Research Services to ensure that collaboration agreements are finalised and that collaborators budgets are correctly accounted for in the Oracle R12 system, including the preparation of RPF3’s. • Notify the PI of the setup of the project in the Oracle R12 system providing the project code, terms and conditions of the award and any specific/key conditions associated with the award; brief PIs and any supporting project staff on their responsibilities with respect to record-keeping, timesheet submission, milestone recording, reporting and project signoff. • Ensure Principal Investigators are provided with monthly project status and activity reports. • Deal with issues arising, analysing grant spend on a monthly basis, highlighting variances and taking follow-up action. job-description-and-selection-criteria.docx 2 • Liaise with research groups and HR regarding vacant posts on grants to ensure that funding is available before recruitment processes are undertaken; use X5 to re-cost salaries on awards to identify any over or under spends on salary budgets. • Monitor payments to collaborators and consultants, ensuring they are paid promptly in line with the agreements in place. • Meet routinely with all of the Principal Investigators within the portfolio to review their financial position and provide solutions to problems including expenditure eligibility, reforecasts and guidance on budget virement on projects whilst maintaining the auditable standards on the project. • Work with Research Accounts to prepare and authorise financial statements of expenditure, with ongoing monitoring of budgets in line with sponsor terms and conditions, and prepare financial reports for sponsors, PI’s and other parties. Ensure items are coded correctly and any discrepancies or queries arising are resolved, posting journals as required. • Monitor the need for uplifts and extensions, co-ordinate requests for no-cost extensions on awards. Check that these have been actioned appropriately and that once agreement granted, X5 and Oracle systems have been updated. • Review monthly balances on research pre-award, suspense accounts, control accounts), and clear as appropriate. • Review grants entering their final year to confirm if they are on track and liaising with the PI and funder if amendments are required. Regular reviewing of grants in the final six months of the award to ensure that maximum utilization is achieved within the funding guidelines. • Ensure final reports are prepared promptly, certified by Research Accounts and complete audits promptly and in full (with support from Research Accounts). Other Responsibilities • Attend regular team meetings, prepare appropriate reports and help to plan work effectively. • Contribute to the Department’s intranet grants pages. • Work with the Head of Finance to provide comprehensive monthly key performance indicator statistics. • Act as a key point of contact for all internal and external audit enquiries on research grant related matters. Collate and provide any supporting documentation as required. • Maintain confidentiality and ensure professional conduct at all times. • Attend/undertake training as required and develop your professional and IT skills in order to carry out your role effectively. • Other adhoc tasks as requested by the Head of Finance and Head of Research Finance. job-description-and-selection-criteria.docx 3 Selection criteria Essential selection criteria • A strong team ethic and a focus on professional service provision • Excellent interpersonal skills, the ability to work effectively with all stakeholders and inspire confidence of grant-holders and funders • Strong communication skills, with the ability to give accurate, clear information in a timely manner • Very strong numeracy, accuracy and attention to detail • Ability to manage and prioritise own workload, to delegate and escalate effectively, and to meet strict deadlines • Educated to degree level or with equivalent experience, and substantial experience relevant to the role • Understanding of the research grants sector and the principles of good grant management • Strong financial skills with respect to grant management and proven ability to use the X5 research costing tool and Oracle R12 or similar (training will be provided if necessary) • Strong IT skills especially in Excel (filter/analysis tools, pivot tables), ability to work effectively online (e.g. Teams / Zoom, OneDrive) and willingness to learn new skills as required Desirable selection criteria • Awareness of major science funders and their terms Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks job-description-and-selection-criteria.docx 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department Of Chemistry The mission of Oxford Chemistry is to advance the global understanding of chemistry and to use that knowledge to address major challenges for society. Oxford Chemistry maintains world-class strengths in fundamental research, including the training of outstanding young scientists, whilst being an outward-looking department engaging with other disciplines, industry, public services, government and the general public. We are a large department within the University’s Mathematical, Physical and Life Sciences Division with over 70 research groups and 900 researchers including 400 graduate research students. Our MChem degree takes 180 students a year and features the distinctive tutorials of Oxford, an innovative three-year programme of practical teaching within our state-of-the-art teaching laboratory, and a 4th year focused on research based within one of our research groups. Research in Oxford Chemistry focuses on fundamental science aimed at making significant and sustained long-term impact. We provide an environment that enables research by hiring, developing, and supporting talented researchers, many recognised as international leaders, across the spectrum of the chemical sciences. Our students and staff work in excellent research facilities to deliver field-leading research that crosses traditional boundaries and engages strongly with other disciplines, both within Oxford and across a range of external sectors. The impact of our research in the wider economy and society is manifest in our many industrial and clinical collaborations and successful start-ups. Our eight research themes and business engagements showcase the breadth and depth of our research across the chemical sciences. We are committed to providing an inclusive and supportive work and study environment for all our staff and students based on core values of respect, equality and collaboration. We have held an Athena SWAN silver award since 2015 reflecting our commitment to improving gender equality within our discipline. Oxford Chemistry is accommodated within five buildings in the University’s science area, including a modern RIBA award-winning dedicated research facility and a state-of-the-art practical teaching laboratory. Researchers are supported by a research infrastructure within Chemistry that includes NMR, Mass Spectrometry, Crystallography, Surface Analysis, Inorganic Materials Characterisation, Advanced Electron Spin Resonance and high-performance computing facilities as well as access to facilities across the wider University and at national research facilities including the Rosalind Franklin Institute and Diamond Light Source. To support the Teaching and Research in the Department, there are a number of administrative functions including Finance, Human Resources, Facilities, Information Technology, Student Administration, Health and Safety, Communications and Alumni Relations. Find out more about the Department, our work and our people at chem.ox.ac.uk job-description-and-selection-criteria.docx 5 Equality, Diversity and Inclusion in Oxford Chemistry We are committed to promoting an inclusive and diverse community of students and staff based on core values of respect, equality and collaboration. The Department has an active Equality, Diversity and Inclusion (EDI) committee and since 2015 we have held an Athena SWAN silver award in recognition of our efforts to introduce organisational and cultural practices which promote gender equality and create a better working environment for all. We promote family-friendly policies and support flexible working arrangements where possible. For more information about the University’s family friendly benefits, please also see https://hr.admin.ox.ac.uk/information-for-parents-and-carers Mathematical, Physical and Life Sciences Division The academic administration of the University is conducted through four divisions (Humanities, Social Sciences, Mathematical, Physical and Life Sciences, and Medical Sciences). The Mathematical, Physical and Life Sciences Division consists of ten constituent departments: The Department of Chemistry, the Department of Computer Science, the Department of Earth Sciences, the Department of Engineering Science, the Department of Materials, Mathematical Institute, the Department of Physics, Department of Plant Sciences, Department of Zoology and the Department of Statistics. The division provides a framework for interdisciplinary teaching and research. There are also links with the Medical Sciences Division. The disciplines within the MPLS Division regularly appear at the highest levels in rankings, including the Times Higher Education and QS world rankings. Nationally, the quality of the Division’s research outputs and environment, and the resulting impact, was recognised through strong performances in the UK Research Excellence Framework in both 2014 and 2021. For more information please visit: http://www.mpls.ox.ac.uk/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of fulltime hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. job-description-and-selection-criteria.docx 6 Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@chem.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. job-description-and-selection-criteria.docx 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society job-description-and-selection-criteria.docx 8 """^^ . . . . . . "RDF/XML description of Research Finance Manager" . _:N7951a729f1e7445e834704eb4655be70 "Oxford" . . . . . _:Nd8b59c47559c41a8a2a0b3ba5149e854 . . "name" . . "site principal"@fr . . . "text/n3" . "telephone"@en . "DH"^^ . . "ICL" . """

An excellent opportunity has arisen in the Department of Chemistry for a Research Finance Manager to join a busy grants team that manages around 400 active research projects at any one time. The Department submits over 200 applications per year with a combined total value of over £150m. Chemistry projects are funded by a wide variety of funding bodies, and the nature of our work means there are numerous international collaborations and partnerships.

 

You will be part of a team of Research Finance Managers, each of whom will manage a portfolio of grants. Each Finance Manager will look after their projects from award application to completion, working closely with Academic Supervisors (PIs) to provide excellent service.

 

This post will involve pre and post award activities including preparation of accurate costings and support in the preparation of sponsor applications to ensure that the grant is submitted on time and with full supporting documentation; activating and setting up the project; and ongoing monitoring and reporting, taking any necessary follow up action. In the role you will liaise with and prepare reports for sponsors, supervisors and other parties and will act as a key point of contact for all internal and external audit enquiries on research grant related matters.

 

The successful applicant will be educated to degree level or with equivalent experience, and will have substantial experience relevant to the role. They will have an understanding of the research grants sector and the principles of good grant management and will have strong financial and IT skills. They will demonstrate a focus on professional service provision and will have excellent interpersonal and communication skills. They will be well organised and able to prioritise and handle multiple tasks simultaneously while meeting competing deadlines.

 

This is a full-time position although part-time hours would be considered. This post is available immediately. The post is located at the Inorganic Chemistry Laboratory, Department of Chemistry, South Parks Road, Oxford. The team works a hybrid arrangement with a minimum 3 days per week on-site (pro rated for part time working).

 

Applications for the vacancy are to be made online. You will be required to upload a CV and supporting statement as part of your application.

 

Only applications received before midday on Tuesday 4 February 2025 can be considered. Interviews will be held shortly after the closing date.

 

The University of Oxford and the Department of Chemistry are Athena SWAN Silver award holders and are committed to equality and valuing diversity.

 
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This post will involve pre and post award activities including preparation of accurate costings and support in the preparation of sponsor applications to ensure that the grant is submitted on time and with full supporting documentation; activating and setting up the project; and ongoing monitoring and reporting, taking any necessary follow up action. In the role you will liaise with and prepare reports for sponsors, supervisors and other parties and will act as a key point of contact for all internal and external audit enquiries on research grant related matters. The successful applicant will be educated to degree level or with equivalent experience, and will have substantial experience relevant to the role. They will have an understanding of the research grants sector and the principles of good grant management and will have strong financial and IT skills. They will demonstrate a focus on professional service provision and will have excellent interpersonal and communication skills. 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