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Turtle description of Senior Programme Manager
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Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford
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About the role This is an exciting opportunity for an experienced and driven individual to join the Emerging Pathogens team as our Senior Programme Manager under the direction of Professor Teresa Lambe. The postholder will also be part of the Oxford Vaccine Group which is a multi-disciplinary team working across all aspects of vaccine research – this group led the rapid clinical development of vaccines against COVID-19 in the pandemic. The Emerging Pathogens team have been developing and testing vaccines against viral hemorrhagic fevers and are progressing a number of vaccines against Ebolaviruses, which cause devasting disease. Our candidate vaccines have been shortlisted by the WHO to be included in a ring vaccination protocols during outbreaks in Uganda and elsewhere. The Emerging Pathogens team continues to work on these vaccines with a global network of collaborators, using cutting edge scientific technology paired with experienced vaccine development to progress vaccines to safeguard human health. This position is offered full-time on a fixed-term contract initially until 1 February 2027, with the possibility to extend provided further external funding is available. This role meets the criteria for a UK Skilled Worker visa. About the department The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members. Please visit our website to find out more about the Department. About you We are looking to recruit a Senior Programme Manager to help deliver and oversee this exciting programme of work. You will be educated to undergraduate level at a minimum with a scientific degree and have an excellent track record of successfully managing and delivering complex scientific research projects. The successful candidate will line manage staff as appropriate and provide training to junior team members and staff where needed. Application Process You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Professor Teresa Lambe, Professor of Vaccinology & Immunology, Calleva Head of Vaccine Immunology, using the contact details below. Only online applications received before 12.00 midday on 21 March 2025 will be considered. Interviews will be held as soon as possible thereafter. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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Standard Grade 8: 48,235 - 57,255 per annum (with a discretionary range to £62,407 per annum)
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**About the role** This is an exciting opportunity for an experienced and driven individual to join the Emerging Pathogens team as our Senior Programme Manager under the direction of Professor Teresa Lambe. The postholder will also be part of the Oxford Vaccine Group which is a multi-disciplinary team working across all aspects of vaccine research – this group led the rapid clinical development of vaccines against COVID-19 in the pandemic. The Emerging Pathogens team have been developing and testing vaccines against viral hemorrhagic fevers and are progressing a number of vaccines against Ebolaviruses, which cause devasting disease. Our candidate vaccines have been shortlisted by the WHO to be included in a ring vaccination protocols during outbreaks in Uganda and elsewhere. The Emerging Pathogens team continues to work on these vaccines with a global network of collaborators, using cutting edge scientific technology paired with experienced vaccine development to progress vaccines to safeguard human health. This position is offered full-time on a fixed-term contract initially until 1 February 2027, with the possibility to extend provided further external funding is available. This role meets the criteria for a UK Skilled Worker visa. **About the department** The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members. Please visit our website to find out more about the Department. **About you** We are looking to recruit a Senior Programme Manager to help deliver and oversee this exciting programme of work. You will be educated to undergraduate level at a minimum with a scientific degree and have an excellent track record of successfully managing and delivering complex scientific research projects. The successful candidate will line manage staff as appropriate and provide training to junior team members and staff where needed. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Professor Teresa Lambe, Professor of Vaccinology & Immunology, Calleva Head of Vaccine Immunology, using the contact details below. Only online applications received before 12.00 midday on 21 March 2025 will be considered. Interviews will be held as soon as possible thereafter. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
177763 Senior Programme Manager OVG Job Description
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_________________________________________________________________________ Job description and selection criteria Job title Senior Programme Manager Division Medical Sciences Department Paediatrics Location Oxford Vaccine Group, Institute of Developmental & Regenerative Medicine (IDRM)/Centre for Clinical Vaccinology and Tropical Medicine (CCVTM), Churchill Hospital, Oxford Grade and salary Grade 8: £48,235 - £57,255 per annum (with a discretionary range to £62,407 per annum) Hours Full-time (part-time appointments may be considered at a minimum of 0.8 FTE) Contract type Fixed-term until 1 February 2027 Reporting to Professor Teresa Lambe, Professor of Vaccinology & Immunology, Calleva Head of Vaccine Immunology Vacancy reference 177763 Additional information Applications are to be made online, please see the advert for the closing date. This role meets the criteria for a UK Skilled Worker visa Principal Investigator / Professor Teresa Lambe, Professor of Vaccinology & Immunology, Calleva Head of Vaccine Immunology supervisor Project team Oxford Vaccine Group Project web site https://www.ovg.ox.ac.uk/ Funding partner The funds supporting this research project are provided by the Calleva Foundation The role The Emerging Pathogens team, led by Professor Teresa Lambe, part of the Oxford Vaccine Group and the Pandemic Sciences Institute, combines several novel approaches to maximize the development of vaccines to prevent disease caused by outbreak pathogens. We focus on the rapid translation of efficacious vaccines; as evidenced by our work on multiple outbreak pathogens including SARS-CoV2. Prof Lambe is one of the Principal Investigators overseeing the Oxford/AstraZeneca ChAdOx1 nCOV19/ Vaxzevria programme. The Emerging Pathogens team have been developing and testing vaccines against viral hemorrhagic fevers for over ten years. The group are progressing a number of vaccines against Ebolaviruses, which cause devastating disease with case fatality rate around 50%. Our candidate vaccines have been shortlisted by the WHO to be included in a ring vaccination protocols during outbreaks in Uganda and elsewhere. The Emerging Pathogens team continues to work on these vaccines with a global network of collaborators, using cutting edge scientific technology paired with experienced vaccine development to progress vaccines safeguarding human health. The programme of work requires a Senior Programme Manager to coordinate activities in the Filovirus CEPI funded project and oversee the Filovirus programme more generally. The focus of this role will be to support the development of these vaccines, as well as working alongside the wider team (scientists, clinicians, manufacturers, project managers and funders) to support the development of these vaccines. The Senior Programme Manager, will work both as a member of a multi-disciplinary team and independently, using their initiative to seek solutions to problems and provide excellent administrative support. Considerable experience in coordinating and project management of complex projects, thorough working knowledge of legislative, finance and research governance requirements. The ideal candidate will have excellent interpersonal and management skills and be able to interact productively and accurately with other team members, researchers and collaborators. While this collaborative approach will be a key feature of your role, you will also be required to work independently, taking the lead in initiatives. You will be able to handle a demanding and varied workload, and will have experience in setting up, delivering translational clinical research. Previous experience in project management in vaccinology/immunology with demonstrated success in dealing with complex information is preferred. As the Senior Programme Manager, you will work closely with Professor Teresa Lambe, at the Oxford Vaccine Group/Pandemic Science Institute based at the University’s Old Road Campus in Headington. The Oxford Vaccine Group has an excellent record of attracting external grant funding, a robust publication record, and strong collaborations with international teams. Working closely with the and clinical team, the group has a major translational emphasis, with full integration of the clinical and laboratory teams. The role is initially funded by the Calleva Foundation for two years or until 1 February 2027 (whichever is sooner) in the first instance Flexible working The Programme Manager will be based at the Oxford Vaccine Group at the Institute of Developmental & Regenerative Medicine (IDRM), IMS-Tetsuya Nakamura Building, and the Department of Paediatrics, 177763, Senior Programme Manager – Job Description 2 Centre for Clinical Vaccinology and Tropical Medicine (CCVTM), at the Old Road Campus, Roosevelt Dr, Headington, Oxford, OX3 7TY. Hybrid working may be possible for this role. Responsibilities • Maintain oversight of the complete CEPI funded Filovirus project, acting as the primary point of contact with the funder, and supporting other members within the team. • Be responsible for the project, budget and resource planning, identifying shortfalls and issues and providing feasible solutions to existing problems and to strategic management of the projects in order to meet project goals. This may include maintaining oversight of some non-CEPI funded Filovirus projects and budgets within the Group as required. • Working closely with Prof Lambe, the Director of Global operations and departmental and central administration (Finance, HR, Research Services, (in particular coordinating material transfer agreements), and Research Accounts), as appropriate to manage the Filovirus projects according to University policies and the terms and conditions of any funder. • Support the Grant Management Team with the preparation of reports and financial reporting deadlines established in the project, to enable the timely submission of reports to funding organisations. • Share responsibility for shaping the research group’s plans, with responsibility for project, budget and resource planning. • Working closely with Senior Programme Managers in other programmes of research in the group to exchange knowledge and best practices. • Coordinate scientific reporting to the funder for the Filovirus project, liaise with scientific and administrative staff to ensure timely submission of these. • Organise and chair meetings and committees, co-ordinate conference calls, present project updates, take and distribute minutes, action points and agendas and implement suggested actions with the appropriate members of the team. • Coordinate Material Transfer Agreements, Data Sharing Agreements and other collaborative agreements, for the group, in close liaison with relevant University personnel, administrators and external collaborators. • Effectively analyse and interpret large amounts of research data, accurately identify relationships between interdependent factors, confidently draw conclusions on the outcomes and act according to the conclusions drawn. • Be responsible for scientific communication within the team with collaborators and contractors (written and oral). • Represent the Filovirus programme in internal and/or external scientific meetings as required and provide programme-specific contributions to the website, newsletters, communications and events. • Attend relevant scientific seminars, meetings and training as appropriate. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 3 • Assist the HR team in the recruitment process following University/Paediatrics recruitment policies including the preparation of recruitment documents, selecting, and being part of interview panels in project related recruitment processes. • Line manage other staff as may be appropriate and provide ad hoc project management training to students and junior staff. • Provide support for all staff employed on the Filovirus family projects to ensure they are following all University and project specific directives, and receive the appropriate training. • Act at all times in the best interest of the University to ensure that the Filovirus family projects are managed in accordance to good research practice. • Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than two days per year. Selection criteria Essential • Educated to undergraduate degree level in a scientific subject or equivalent relevant work experience. • An excellent track record of successfully managing and delivering complex scientific research projects. • Knowledge of translational, preclinical or clinical trials management. • Highly organised with the ability to manage a vast amount of relatively complex information and to prioritise a demanding workload with competing deadlines. • Ability to communicate effectively to a high standard, including relatively complex scientific matters, orally and in writing. • Strong interpersonal skills, to work efficiently in multidisciplinary teams and with a wide variety of people internationally. • Ability and willingness to actively contribute towards developing and improving innovative ways of working and managing projects and research programmes, including an ability work independently, to support and supervise others as may be necessary, and to work effectively as part of a cross-functional team. • Critical thinking ability and good problem-solving skills, an eye for detail and an ability to work to high standards consistently. • Advanced computer skills ideally in Microsoft Office package and Project Management software. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 4 Desirable • A PhD, or near completion, in a relevant area. • Experience in vaccine development research. • Understanding of the University research grant management procedures and/or previous relevant experience within the higher education sector. • A certified Project Manager Qualification (i.e. Prince 2). Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Lone working due to hybrid working Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • A satisfactory basic Disclosure and Barring Service check due to the nature of this position working with highly sensitive data • University security screening (e.g. identity checks) Department of Paediatrics, 177763, Senior Programme Manager – Job Description 5 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Oxford Vaccine Group The Oxford Vaccine Group (OVG) is led by Andrew J Pollard, Professor of Paediatric Infection and Immunity. Staff re based within a purpose-built centre on the Churchill Hospital site and form part of the Centre for Clinical Vaccinology and Tropical Medicine (CCVTM). The aim of OVG is to co-ordinate expertise in the study of microbial diseases and the immune response to microbes, in order to facilitate research on the development and implementation of vaccines. This may include new, improved or combined vaccines for the adult and paediatric population. Recent studies carried out by the group include: • • • • • COVID vaccine trials (Phase 1, 2 and 3), Heterologous regimens and booster studies Vaccines against RSV Pneumococcal nasopharyngeal carriage epidemiology Meningococcal B vaccine development and evaluation Development of a typhoid challenge model More information about OVG may be found at the website: http://www.ovg.ox.ac.uk. Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 6 We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a Gold Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two/three referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 7 If you currently work for the University please note that: • • as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 8 For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits. Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a Department of Paediatrics, 177763, Senior Programme Manager – Job Description 9 number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopauseguidance. Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub. Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/support-researchers/connecting-other-researchers/oxfordresearch-staff-society. Department of Paediatrics, 177763, Senior Programme Manager – Job Description 10
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