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Faculty of Classics, Ioannou Centre for Classical & Byzantine Studies 66, St. Giles', Oxford, OX1 3LU
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Ioannou Centre for Classical and Byzantine Studies
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Notation3 description of Archive Administrative Assistant
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The Faculty of Classics seeks to appoint a APGRD Archive Administration Assistant. The Archive of Performances of Greek and Roman Drama (APGRD) is a major international research project, which was founded in October 1996. The project seeks to trace the history of the performance and reception of Greek and Roman texts from antiquity to the modern day. This is a 0.4 FTE post reporting to the Director and working closely with, and under guidance from, the APGRD’s Archivist. About the role The post holder’s role will be to provide support to the day-to-day running of the APGRD, particularly in relation to the administration of the APGRD’s public events. They will also help to administer visitor access to the archive collections, and help maintain the APGRD’s website, producing newsletters, and developing its social media presence. They will also share some responsibility for maintaining the databases and the physical archive collections, as well as assist in the preparation of publications and research outputs when appropriate. The successful applicant will be able to work on their own initiative and possess good attention to detail and organisational skills. They will preferably have previous experience of working in higher education or the heritage sector, good IT skills and be capable and confident in dealing with a wide range of individuals, including students, academics and external visitors. What we offer Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days’ annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans Application process You will be required to upload a supporting statement, CV and the details of two referees as part of your online application. Please ensure that your supporting statement explicitly explains how you fulfil the selection criteria detailed in the job description. The closing date for applications is 12 noon on Friday 21st February 2025. Only applications received before this time can be considered. Shortlisting is expected to take place the following week and interviews are expected to take place on Tuesday 18 March 2025. Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence. The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background. Applications are encouraged from women and black and minority ethnic candidates, who are under-represented in academic posts at Oxford.
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Standard Grade 5: £31,459 - £36,616 p.a. pro rata
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Stelios loannou Centre for Classical and Byzantine Studies
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Description of Archive Administrative Assistant
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The Faculty of Classics seeks to appoint a APGRD Archive Administration Assistant. The Archive of Performances of Greek and Roman Drama (APGRD) is a major international research project, which was founded in October 1996. The project seeks to trace the history of the performance and reception of Greek and Roman texts from antiquity to the modern day. This is a 0.4 FTE post reporting to the Director and working closely with, and under guidance from, the APGRD’s Archivist. **About the role ** The post holder’s role will be to provide support to the day-to-day running of the APGRD, particularly in relation to the administration of the APGRD’s public events. They will also help to administer visitor access to the archive collections, and help maintain the APGRD’s website, producing newsletters, and developing its social media presence. They will also share some responsibility for maintaining the databases and the physical archive collections, as well as assist in the preparation of publications and research outputs when appropriate. The successful applicant will be able to work on their own initiative and possess good attention to detail and organisational skills. They will preferably have previous experience of working in higher education or the heritage sector, good IT skills and be capable and confident in dealing with a wide range of individuals, including students, academics and external visitors. **What we offer ** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days’ annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans **Application process ** You will be required to upload a supporting statement, CV and the details of two referees as part of your online application. Please ensure that your supporting statement explicitly explains how you fulfil the selection criteria detailed in the job description. The closing date for applications is 12 noon on Friday 21st February 2025. Only applications received before this time can be considered. Shortlisting is expected to take place the following week and interviews are expected to take place on Tuesday 18 March 2025. Bring your expertise to the University of Oxford and be a part of a community that values creativity, diversity, and excellence. The University of Oxford is an equal opportunity employer and welcomes applications from individuals regardless of their background. **Applications are encouraged from women and black and minority ethnic candidates, who are under-represented in academic posts at Oxford. **
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Past vacancies at the University of Oxford
_________________________________________________________________________ Job Description and Selection Criteria Job title Archive Administrative Assistant Project Title Archive of Performances of Greek and Roman Drama Division Humanities Department Faculty of Classics Location Faculty of Classics, Ioannou Centre for Classical & Byzantine Studies 66, St. Giles', Oxford, OX1 3LU Grade and salary Grade 5: £31,459 - £36,616 p.a. pro rata Hours Part Time - 0.4 FTE/14.6 hours (typically Mondays and Tuesday) Contract type Permanent – starting April 2025 Reporting to Dr Pantelis Michelakis Vacancy reference 177858 Additional information This role demands on-site working in the APGRD’s Study Room (Ioannou Centre, OX1 3LU); working hours are envisaged as Mondays and Tuesdays but some flexibility will be needed to cover events that happen outside of these days The role The Archive of Performances of Greek and Roman Drama (APGRD) The Archive of Performances of Greek and Roman Drama (APGRD) is a major international research project, which was founded in October 1996. The project seeks to trace the history of the performance and reception of Greek and Roman texts from antiquity to the modern day. This is a 0.4 FTE post reporting to the Director and working closely with, and under guidance from, the APGRD’s Archivist. The APGRD maintains two electronic databases as well as housing extensive physical archival collections, which researchers, creative-practitioners, and the general public can make appointments to consult in-person in the APGRD Study Room. In addition, the APGRD organises regular research and public events, including lectures, conferences, workshops and seminars. As a valued member of a small close-knit team, the Archive Administrative Assistant’s role will be to provide support to the day-to-day running of the Archive, particularly in relation to the administration of the APGRD’s public events. They will also help to administer visitor access to the archive collections, and help maintain the APGRD’s website, producing newsletters, and developing its social media presence. They will also share some responsibility for maintaining the databases and the physical archive collections, as well as assist in the preparation of publications and research outputs when appropriate. Responsibilities • Support the administration of APGRD events (public lectures, seminars, international conferences and workshops, and exhibitions): designing posters; making room bookings; advertising across university channels, international mailing-lists and on social media; managing bookings; helping with AV/IT or hybrid requirements; supporting the running of events; arranging for recordings/live-streaming; liaise with colleagues in the Finance team to process events-related invoices, expenses and fee payments. • Editing recordings of events and maintain the APGRD’s YouTube Channel. • Answer enquiries (typically via email, sometimes phone or in person). • Manage and facilitate researchers’ access to the Archive collections (can include long-term visitors from overseas; group visits from conference delegates and school parties, and theatre practitioners). • Help to maintain the APGRD website (non-technical, via a content-management system). • Manage and develop the APGRD’s social media presence. • Arrange, with the Director, the agenda for meetings of the APGRD’s Advisory Board, liaise with Board members to schedule meetings and take meeting minutes. • Assist with APGRD newsletters and any publications, including: liaising with publishers; obtaining picture permissions; proof-reading. • Help to manage the APGRD archive collections and library; edit and maintain research databases and archive and library catalogues (non-technical, full-training given). • Take-up additional administrative and supporting roles within APGRD research projects where appropriate. Selection criteria Essential selection criteria • Proven ability to organise and prioritise their own workload, to work independently and without close supervision but confident seeking advice where appropriate. • Excellent interpersonal and communication skills and the desire to work well as part of a small team. • The ability, and desire, to work to very high standards of accuracy. • Excellent organisational skills with the ability to multi-task and prioritise workloads. • Excellent writing and communication skills with the ability to proof-read own and others’ work, and confident use of MS Office applications (Outlook, Word and Excel etc.), and the ability to adapt to changing office technologies. • Some familiarity with design applications, image-editing and video-editing software, and with copyright issues. • Knowledge of the skills required to maintain websites via content-management systems. • A keen interest in archives and performance. • Experience of, or an enthusiasm for promoting diversity, inclusion, and equity. • Education to A Level or equivalent in humanities subjects. • Although some tasks can be undertaken remotely, this role predominantly demands on-site working in the APGRD’s Study Room (Ioannou Centre, OX1 3LU); working hours are envisaged as Mondays and Tuesdays but some flexibility will be needed to cover events that happen outside of these days. Desirable selection criteria • An undergraduate degree in a Classics, Performance Studies, or another humanities subject and/or experience of working (paid or un-paid) in archives administration or the heritage sector, would be advantageous. • Experience of and/or an interest in Higher Education. APGRD Archive Administrative Assistant – January 2025 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Humanities Division The Humanities Division is one of four academic divisions in the University of Oxford, bringing together the faculties of Classics; English; History; Linguistics, Philology and Phonetics; Medieval and Modern Languages; Music; Oriental Studies; Philosophy; and Theology, as well as the Ruskin School of Drawing and Fine Art. The division has responsibility for over 500 members of academic staff, for over 4,000 undergraduates (more than a third of the total undergraduate population of the University), and for about 1600 postgraduate students. The Division offers world-class teaching and research, backed by the superb resources of the University’s libraries and museums, including the famous Bodleian Library, with its 11 million volumes and priceless early book and manuscript collections, and the Ashmolean Museum of Art and Archaeology. Such historic resources are linked to cutting-edge agendas in research and teaching, with an increasing emphasis on interdisciplinary study. Our faculties are among the largest in the world, enabling Oxford to offer an education in Arts and Humanities unparalleled in its range of subjects, from music and fine art to ancient and modern languages. The Humanities Division has embarked on a major building project on the Radcliffe Observatory Quarter, following the recent announcement of the £150 million gift to create the Stephen A. Schwarzman Centre for the Humanities. The Schwarzman Centre will serve as a dynamic hub dedicated to the Humanities. The building will bring together seven Humanities faculties, the Humanities Divisional Office, a new library and significant cultural and public engagement spaces in a space designed to encourage experiential learning and bold experimentation through cross-disciplinary and collaborative study. The Faculty of Classics will not move to the Schwarzman Centre, but will continue to be based in its current premises at the Ioannou Centre, St Giles, Oxford. For more information please visit: www.humanities.ox.ac.uk APGRD Archive Administrative Assistant – January 2025 3 Faculty of Classics The Faculty of Classics is the largest department of Classics in the world; it focuses on research and teaching in ancient Greek and Roman culture, civilisation, and history between around 1100 B.C. and A.D. 600. Particular subjects include the study of the ancient Greek and Latin languages, and of literature and documents composed in either, and the histories, cultures and societies of those who used those languages as a mother-tongue or as a principal mode of discourse. The faculty comprises the two sub-faculties of Greek and Latin Languages and Literature and of Ancient History and Classical Archaeology and currently has about 53 permanent academic postholders. Faculty members also include researchers employed on fixed-term contracts, and research and teaching staff employed by the colleges. As in most other Humanities faculties in Oxford, undergraduate teaching in Classics is organised primarily by the colleges, which also manage undergraduate admissions and student welfare. The sub-faculties and the Classics Faculty Board are responsible for devising the syllabus in the relevant areas for undergraduate courses, for appointing examiners, and for providing lectures and classes to complement the college teaching (known as tutorials). The Faculty Board controls the admission and supervision of graduate students through its Graduate Studies Committees. There are currently about 85 graduate students in Classical Languages and Literature, 65 graduate students in Ancient History and about 75 in Classical Archaeology (the latter are admitted though the Graduate Studies Committee of the School of Archaeology) reading for higher degrees (the MLitt and DPhil by thesis, and the MSt and MPhil which are normally a mixture of thesis and taught course). The faculty is based in the Ioannou Centre for Classical and Byzantine Studies, at 66 St Giles’, although many activities are also based in colleges. The Ioannou Centre is home to the faculty office (including the IT Officers), several of its research projects and a number of academic staff, including Byzantine Studies and the Classics language teaching staff. It includes facilities for graduates, and acts as a focal point for staff and graduate students in all aspects of Classical studies. It is open throughout the year, and in addition to providing the space for teaching and research, it plays host to a range of seminars, conferences, school visits, exhibitions and other events. Being in close proximity to the Sackler Library, the Ashmolean Museum, the Faculty of Oriental Studies and the Faculty of Medieval and Modern Languages enhances the opportunities for those working in the faculty. For more information please visit: http://www.classics.ox.ac.uk/ The Faculty of Classics holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). APGRD Archive Administrative Assistant – January 2025 4 If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly Classics Recruitment recruitment@classics.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. APGRD Archive Administrative Assistant – January 2025 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society APGRD Archive Administrative Assistant – January 2025 6
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