178044 Clinical Academic Development Manager - JD
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Job Description _________________________________________________________________________ Summary Job title Clinical Academic Development Manager Division Medical Sciences Division Department Oxford University Clinical Academic Graduate School (OUCAGS) Location Level 3, John Radcliffe Hospital, Oxford, OX3 9DU Grade and salary Grade 8: £48,235 – £57,255 Hours Full time Contract type Fixed-term (3 years) – with the possibility of extension subject to review Reporting to Head of Clinical Academic Development Vacancy reference 178044 Additional information Internal and external applicants considered Hybrid working – 60% on site working The role Oxford University Clinical Academic Graduate School (OUCAGS) supports the development of careers in clinical academic medicine in Oxford. OUCAGS is the single point of contact (“one-stop-shop”) across the University/Postgraduate Medical Education Deanery/NHS partnership for advice and information on academic careers, recruitment, training and funding. Its aims are to create an environment in which academic trainees – Academic Specialised Foundation doctors, Academic Clinical Fellows (ACFs) and Clinical Lecturers (CLs) – can flourish and to maximize the opportunities available in Oxford for careers in academic medicine to develop. The post will be key to ensuring that these aims are achieved and that all aspects of the School run smoothly. Many of the academic training posts are funded by the National Institute for Health Research (NIHR) as part of the Integrated Academic Training Programme (IAT) and the manager will work with the Head of Clinical Academic Development and the Medical Sciences Division’s Finance Team to ensure responsible financial management, in line with the grant and funding body’s administrative requirements. The OUCAGS Clinical Academic Development Manager will also contribute to leadership on all aspects of the recruitment, training, and career development of our clinical academic trainees through management of the operational team and implementation of procedures for the annual recruitment, monitoring and budgeting exercises. OUCAGS has built a strong relationship with NHS England, Workforce Training & Education (NHSE WTE) Thames Valley (also known as the Oxford Deanery), local NHS Trusts, national bodies such as NIHR, Wellcome, and other funding and regulatory bodies which will need to be maintained and further developed. The post-holder will also have line management responsibility for the OUCAGS office staff. This rewarding, highly varied, University senior support role is based within the MSD Office at the John Radcliffe Hospital but the post-holder will also need to work closely with NHS England -Thames Valley. Day-to-day reporting will be to the Head of Clinical Academic Development with additional reporting as required to the Head of School/Deputy Head of School of OUCAGS who are both clinical academics and NHS consultants. Flexibility will be required over working hours in line with other operational needs as some events run in the evening and occasional Saturday morning working will be necessary. It is an outstanding opportunity to support the career development of the clinical academic workforce and develop future generations of research leaders. The post holder will have significant independence within the role and will be encouraged to contribute ideas to ensure that OUCAGS stays at the forefront of clinical academic training nationally and internationally. Responsibilities 1. Contribute to and manage the strategic plan for OUCAGS in consultation with the Head of Clinical Academic Development, Head of School, Deputy Head of School, clinical academic leads and the Medical Sciences Division, with specific responsibility for implementation, coordination and monitoring progress. 2. Deliver specific projects as part of that strategy, ensuring that the needs of clinical academics from undergraduate to consultant level are considered. 3. Line manage the OUCAGS team who are engaged in a busy programme of annual events, including organising courses, conferences and also statutory monitoring of clinical and academic progress of trainees. 4. Be the major liaison for clinical academic training with NHSE WTE - Thames Valley and Medical Sciences HR to support the annual recruitment cycle for ACFs and CLs. 5. Work closely with other graduate and post-graduate training providers to ensure seamless provision of training opportunities. e.g. Medical School, Foundation Programme, BRC Research Education and Training group, NIHR Oxford BRC, NIHR Oxford Health BRC, NHSE WTE -Thames Valley, the OUH Medical Education team, and Education Policy and Planning teams such as the Graduate School within the University’s Medical Sciences Division. 6. Work closely with other NIHR funded infrastructure within Oxford, especially the Biomedical Research Centre, to support Nursing, Midwifery, Allied Health Professionals. 7. Lead work to reinvigorate the OUCAGS' alumni network for the benefit of current clinical academic trainees. 8. Work to support under-represented groups such as women and minority ethnic doctors. 9. Contribute to the writing of the OUCAGS national competition bid for NIHR funding to ensure continuation of funding for academic training, and other funding applications both internal and external in liaison with the Head of Clinical Academic Development, Head of School and Deputy Head of School. 10. Manage the OUCAGS budget in liaison with the Head of Clinical Academic Development. 11. Review quarterly monitoring returns to NIHR and NHSE WTE -Thames Valley and contribute to the local NIHR budget forecast. 12. Draft the OUCAGS annual quality management report for clinical academic training for NHSE WTE -Thames Valley, in liaison with the Head of Clinical Academic Development. 13. Draft the annual OUCAGS submission for the Education Planning Committee and as necessary for NHSE WTE -Thames Valley, in liaison with the Head of Clinical Academic Development, Head of School and Deputy Head of School. October 2024 2 14. Ensure that the OUCAGS databases and other information collected, stored and used in compliance with the relevant statutory instruments, national and local guidelines and regulations. 15. Be a point of contact and advice for OUCAGS members, senior clinical academics, and clinical training programme directors across the Thames Valley, as well as medically qualified researchers seeking advice on research education and training. 16. Support the management the OUCAGS website for external access and to show-case the School. 17. Deputise for the Head of Clinical Academic Development at both local and national committees and/or working groups as required. Selection criteria Essential selection criteria 1. Evidence of interest and understanding of training and career paths in medicine and a commitment to supporting on-going career development. 2. Line management experience together with ability to lead, support, motivate, conduct appraisals, manage recruitment. 3. Ability to use standard Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint) and to use database/s to record and retrieve information accurately. 4. Able to research and gather information from a variety of sources (e.g. training and event feedback and programme reports, University, NHS England and Government policies, regulations and guidelines etc), and to analyse and compile evidence from these in order to inform and apply findings effectively in day-to-day work. 5. Excellent organisational skills including ability to plan, track and monitor progress, setting targets and prepare reports in tight time-frames under pressure. 6. Ability to communicate effectively and gain the trust and confidence of a wide range of people including senior academics and NHS consultants in the University and across the NHS in the Thames Valley. 7. Excellent oral and written communication skills with a keen attention to detail and concern for accuracy. 8. Experience of financial matters and budget management pertaining to funding awards and programmes. 9. Familiarity with relevant data management, information governance and GDPR legislation. 10. Proven self-motivation and a desire to deliver projects that exceed expectations. Desirable selection criteria 1. Previously worked in or closely with a University Medical Sciences department, or NHS Clinical Provider, or in NHSE WTE. 2. Knowledge of post-graduate medical training and careers, in particular clinical academic careers. 3. Educated to degree level or equivalent. 4. Understanding of Equality and Diversity (EDI) within higher education and NHS October 2024 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks October 2024 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching. We are the largest academic division in the University of Oxford and indeed bigger than many other UK Universities. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: www.medsci.ox.ac.uk October 2024 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of fulltime hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly – divoff.jobs@medsci.ox.ac.uk and samantha.knight@medsci.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. October 2024 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. October 2024 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society October 2024 8
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OUCAGS, John Radcliffe Hospital, Headington
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**Clinical Academic Development Manager** This full-time role offers the opportunity for hybrid working with the onsite expectation being one fixed team day (currently Monday) and at least two additional days each at week. Our office location is at the John Radcliffe Hospital, Headington, OX3 9DU. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **About OUCAGS:** This is an exceptional opportunity for a motivated and experienced individual to join our dedicated, professional and friendly office team providing support for the Oxford University Clinical Academic Graduate School (OUCAGS). OUCAGS was founded in 2009 to promote and advance careers in clinical academic medicine in Oxford, and we do this by working in partnership with NHS England Thames Valley (NHSE-TV). We are the single point of contact across the partnership for advice and information on academic careers, recruitment, training and funding. Our aim is to create an environment in which opportunities for Academic Specialised Foundation doctors, Academic Clinical Fellows and Clinical Lecturers in Oxford are maximised, allowing them to develop their clinical academic careers so that they can flourish, achieve academic excellence and shape the future of medicine. **About the Role/Responsibilities:** * This post reports to the Head of Clinical Academic Development and is part of the OUCAGS Team which comes under the Education Policy and Planning subdivision of the Medical Sciences Divisional Office at the John Radcliffe Hospital. * It is a rewarding and highly varied role in which you will oversee and manage the day to day working of a friendly and welcoming OUCAGS office team and ensure that a busy calendar of events is delivered on time. * In parallel, you will develop your expertise and contribute to leadership on all aspects of the recruitment, training, and career development of our clinical academic trainees including the implementation of procedures relating to the annual recruitment, monitoring and budgeting exercises. * You will work closely with colleagues within NHSE-TV as well as being key point of contact and advice for clinical academic trainees themselves. * You will also Deputise for the Head of Clinical Academic Development at both local and national committees and/or working groups as required and identify new opportunities that may advance and enhance OUCAGS objectives. **Skills and Qualifications:** * Proven self-motivation and demonstrable experience of line management and working simultaneously across multiple projects, managing varied deadlines, and prioritising workload effectively. * The ability to communicate effectively (orally and in writing) with a personable approach that will allow you to gain the trust and confidence of a wide range of people at different levels including senior academics and NHS consultants in the University and across the NHS in the Thames Valley. * Proficiency using standard Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint) effectively and using database/s to record and extract information, approaching all activities with a keen attention to detail and concern for accuracy. * The ability to research and gather information from a variety of sources (e.g. training and event feedback and programme reports, University, NHS England and Government policies, regulations and guidelines etc), and to analyse and compile evidence from these to inform and apply findings effectively in day-to-day work. **What We Offer:** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including 38 days' annual leave (inclusive of bank holidays and fixed closure days), generous pension schemes and free access to the Oxford colleges. The other benefits include: * Travel - We have several travel schemes available for staff which promote sustainable modes of transport. * Family friendly benefits - We aim to be a family-friendly employer and offer a range of flexible working options. We have some of the most generous family leave provision in the Higher Education sector. * Sports – We have several schemes to help you stay fit and healthy, including discounted membership of the university sports centre on the Iffley Road * Personal and professional development - We actively encourage all staff to participate in planning their personal and professional development and provide a broad range of opportunities to enable them to reach their full potential. * University club - All staff are entitled to free membership of the University Club. It offers social and hospitality facilities, a small gym and exercise classes. * Staff discounts - University staff can access shopping discounts in several ways. * Childcare services - We offer excellent childcare services including five University nurseries as well as University-supported places at other local private nurseries. **How to Apply:** You will be required to upload a covering letter/supporting statement describing how you meet the criteria, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Monday 24 March 2025. Interviews will take place in person. If you are interested in applying and would like more information about this opportunity, please contact Dr Samantha Knight, Head of Clinical Academic Development by email at: samantha.knight@medsci.ox.ac.uk
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Past vacancies at the University of Oxford
Clinical Academic Development Manager This full-time role offers the opportunity for hybrid working with the onsite expectation being one fixed team day (currently Monday) and at least two additional days each at week. Our office location is at the John Radcliffe Hospital, Headington, OX3 9DU. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. About OUCAGS: This is an exceptional opportunity for a motivated and experienced individual to join our dedicated, professional and friendly office team providing support for the Oxford University Clinical Academic Graduate School (OUCAGS). OUCAGS was founded in 2009 to promote and advance careers in clinical academic medicine in Oxford, and we do this by working in partnership with NHS England Thames Valley (NHSE-TV). We are the single point of contact across the partnership for advice and information on academic careers, recruitment, training and funding. Our aim is to create an environment in which opportunities for Academic Specialised Foundation doctors, Academic Clinical Fellows and Clinical Lecturers in Oxford are maximised, allowing them to develop their clinical academic careers so that they can flourish, achieve academic excellence and shape the future of medicine. About the Role/Responsibilities: This post reports to the Head of Clinical Academic Development and is part of the OUCAGS Team which comes under the Education Policy and Planning subdivision of the Medical Sciences Divisional Office at the John Radcliffe Hospital. It is a rewarding and highly varied role in which you will oversee and manage the day to day working of a friendly and welcoming OUCAGS office team and ensure that a busy calendar of events is delivered on time. In parallel, you will develop your expertise and contribute to leadership on all aspects of the recruitment, training, and career development of our clinical academic trainees including the implementation of procedures relating to the annual recruitment, monitoring and budgeting exercises. You will work closely with colleagues within NHSE-TV as well as being key point of contact and advice for clinical academic trainees themselves. You will also Deputise for the Head of Clinical Academic Development at both local and national committees and/or working groups as required and identify new opportunities that may advance and enhance OUCAGS objectives. Skills and Qualifications: Proven self-motivation and demonstrable experience of line management and working simultaneously across multiple projects, managing varied deadlines, and prioritising workload effectively. The ability to communicate effectively (orally and in writing) with a personable approach that will allow you to gain the trust and confidence of a wide range of people at different levels including senior academics and NHS consultants in the University and across the NHS in the Thames Valley. Proficiency using standard Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint) effectively and using database/s to record and extract information, approaching all activities with a keen attention to detail and concern for accuracy. The ability to research and gather information from a variety of sources (e.g. training and event feedback and programme reports, University, NHS England and Government policies, regulations and guidelines etc), and to analyse and compile evidence from these to inform and apply findings effectively in day-to-day work. What We Offer: As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including 38 days' annual leave (inclusive of bank holidays and fixed closure days), generous pension schemes and free access to the Oxford colleges. The other benefits include: Travel - We have several travel schemes available for staff which promote sustainable modes of transport. Family friendly benefits - We aim to be a family-friendly employer and offer a range of flexible working options. We have some of the most generous family leave provision in the Higher Education sector. Sports – We have several schemes to help you stay fit and healthy, including discounted membership of the university sports centre on the Iffley Road Personal and professional development - We actively encourage all staff to participate in planning their personal and professional development and provide a broad range of opportunities to enable them to reach their full potential. University club - All staff are entitled to free membership of the University Club. It offers social and hospitality facilities, a small gym and exercise classes. Staff discounts - University staff can access shopping discounts in several ways. Childcare services - We offer excellent childcare services including five University nurseries as well as University-supported places at other local private nurseries. How to Apply: You will be required to upload a covering letter/supporting statement describing how you meet the criteria, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Monday 24 March 2025. Interviews will take place in person. If you are interested in applying and would like more information about this opportunity, please contact Dr Samantha Knight, Head of Clinical Academic Development by email at: samantha.knight@medsci.ox.ac.uk
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