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Job Description _________________________________________________________________________ Summary Job title Alumni Engagement Executive Division University Administration and Services Department Development and Alumni Engagement Location University Offices, Wellington Square, Oxford OX1 2JD but you may be able to agree a pattern of regular remote working with your line manager. Grade and salary Grade 7: annual progression from £38,674 to £46,913 per annum, with a possible extension to £51,059 including an Oxford University Weighting of £1,500 per year (pro rata). Hours Full time (37.5 hours) Contract type Permanent Reporting to Deputy Director of Alumni Engagement Vacancy reference 178159 Applications are welcome and encouraged from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. Development and Alumni Engagement is committed to equality, and values diversity. Additional information We support a range of flexible working arrangements, including when and where you work. The responsibilities of this post mean that you will need to work onsite regularly. We would be happy to discuss this with you at any point in the application process. Whilst this is a full-time post, we welcome applications from candidates who wish to work part-time (minimum 30 hours/0.8 FTE). Subject to HMRC guidelines and the availability of funding, a relocation allowance may be offered Development and Alumni Engagement (DAE) DAE is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities. The office is one of the central administrative departments of the University, collectively known as University Administration and Services. Due to the nature of its work, DAE collaborates closely with a number of other units and teams, particularly Public Affairs, Finance, Research and Legal. In 2019, the University and the colleges completed the Oxford Thinking Campaign, which raised £3.34bn, and is the most successful higher education fundraising campaign in Europe. The University is currently planning its next major campaign and, as a member of DAE, the post holder will have a key role to play in helping realise its successful delivery. In addition to front-line fundraising and alumni engagement staff, DAE has a number of teams that cover particular support functions. These include:        Donor Relations Events Research International Engagement Development and Alumni Relations Systems (DARS) (which supports the Development and Alumni Relations database) Philanthropy Writing Marketing and Communications It also works closely with Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. In addition, there are four overseas offices whose remit includes development and alumni engagement; these offices are located in North America, Japan, Hong Kong, and Europe. For further information please visit: Development Office (ox.ac.uk) and HOME | Oxford Alumni DAE is committed to equality and values diversity. The University holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. Development and Alumni Engagement values The following points lay down the foundations of DAE’s working ethos, culture and values. Aspirational and celebratory in turn, they provide a central framework for individual members of staff and teams, encouraging personal and professional growth.  We value each other – We respect the professional expertise of our colleagues. An approachable, friendly and kind office, we work in an environment where transparency of action and clarity of intent create openness and trust.  We work collaboratively – Whether within our own teams, across DAE, the collegiate University, or beyond, working collaboratively is second nature to us, and enables us to navigate complicated landscapes successfully.  We go beyond – We prize working with a high degree of autonomy and trust, and deliver a wide range of projects to the very highest standards. We are committed to personal, professional development.  We are part of something bigger – Our work supports the strategic priorities of the University of Oxford. We take pride in the contribution we – individually and collectively – make to the University. 2 The role The University of Oxford is founded on the quality of its teaching, scholarship and service to society. It is working harder and faster than ever to create new knowledge and find answers to global problems, helping to make a more equitable society and educate the next generation of leaders. The Alumni Engagement Team inspires and enables alumni to engage fully in the life of the University of Oxford. As the Vice-Chancellor has stated: Oxford strives for the seemingly impossible in tackling great challenges. Alumni have an important role to play in addressing those challenges and are a vital part, and enablers of, Oxford's global impact. Our role is to inspire and enable alumni to be involved in the way that suits them best, and is of most value to the University, our research and our students. These opportunities for involvement cover a vast array of options, from supporting individual students with career support, to engaging with academics on research, to speaking at Oxford events, to advocating about and on behalf of the University globally. Our alumni community is the University’s largest stakeholder group, and our best ambassadors both here in the UK and around the world. Our aim is for alumni to remain engaged and involved with the life of the institution long after they have completed their studies, and their ongoing relationship with us is fostered through strong connections with Oxford’s constituent colleges, faculties and the central team in Development and Alumni Engagement (DAE). Alumni are encouraged to stay connected to Oxford through a broad range of opportunities, benefits and services at local and global levels, including the chance to continue their lifelong learning and development through a variety of educational programmes. The Alumni Engagement Executive will bring to life those aspects of the Alumni Engagement Strategy which relate to, and are driven by, directives from within departments. Working under the direction of the Deputy Director of Alumni Engagement, the postholder will work closely with academic and administrative colleagues in the departments to develop meaningful engagement programmes with clear local impact, to encourage the tracking and celebration of alumni engagement within the departments and ensure that alumni have a consistent experience regardless of the subject they studied. Key relationships: Members of Development & Alumni Engagement; members of college development offices; alumni, volunteers and friends of the University; senior University Officers Purpose: To meet the objectives outlined below and other key strategic priorities as identified by the University. The post holder will be able to use the support services provided (accounting, database, communications, stewardship and research). The post holder will be based in central Oxford, but they may be able to agree a pattern of regular remote working with their line manager. The line manager will regularly review progress. There may be opportunities for career development within the office structure. DAE seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible, as well as a comprehensive induction process. DAE’s work covers a wide range of activities and priorities which will inevitably change from day to day. All staff operate as a team, and, while each has their own responsibilities, they are expected to assist each other in peak periods. The post holder will need to become conversant with the University as a whole and especially with the numerous academic staff and volunteers. 3 Responsibilities The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be versatile and adaptable, and able to contribute to the development of the fundraising and alumni engagement functions of the collegiate University.  Professionally deliver some aspects of the alumni engagement strategy within the departments and divisions.  Identify and engage with a range of stakeholders and audiences within the divisions and departments with an initial aim of supporting all departments to understand the ways that alumni can play a key role in the realisation of their ambitions and priorities.  Support all departments in communicating with their alumni at least once a year; once achieved across all departments, this will increase to once a term.  Plan and organise events and activities as part of the alumni engagement strategy and commission the DAE events team to deliver high profile and large-scale events.  Commission the Advancement Operations shared service teams to help deliver the alumni engagement strategy within budget, providing clear briefings and audience insights.  Develop and update online communications for the Alumni Relations team, including the intranet and newsletters to champion for an inclusive, responsive and strategic Alumni Engagement programme across the departments and divisions of Oxford.  Deliver tailored alumni engagement training and advice sessions to subject matter experts in the departments, creating original training material for this purpose.  Act as point of contact for less experienced colleagues, providing day-to-day guidance.  Be an active member of the University’s Alumni Engagement network and/or other relevant networks/groups in order to share information, promote best practice and champion the communication of cross-University communications. You will also carry out any other duties which are requested by the line manager and are commensurate with the grade of this post. Selection criteria Essential selection criteria            Educated to degree level or equivalent relevant work experience. Significant experience in alumni engagement or stakeholder management. Experience delivering engagement activities that result in a desired behavioural shift in identified audience segments. Extensive experience influencing colleagues and motivating teams to follow best practice outside of management lines. Well-developed interpersonal and advocacy skills, with the ability to foster strong relationships with a wide range of stakeholders. Ability to work independently in a complex environment, taking initiative when necessary and prioritising effectively to meet deadlines. Proficiency working with a range of computer-based and online applications, including website content management systems. Proven experience in a stakeholder manager role. Excellent written skills with the ability to develop quality, accurate and consistent communications materials. Excellent oral communication and interpersonal skills, including diplomacy and the ability to inspire the confidence of senior colleagues. Availability for occasional out of hours work. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will 4 contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows:  Lone Working About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. We encourage applicants from all sectors of the community and are keen to encourage candidates from underrepresented groups to apply. The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. For more information about equality-related networks for staff and students, please visit https://edu.admin.ox.ac.uk/networks#/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to submit a CV and a letter of application. The cover letter must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please submit all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. 5 Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@dae.ox.ac.uk To return to the online application at any stage, please go to: https://www.recruit.ox.ac.uk/. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 7
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University of Oxford Development and Alumni Engagement Alumni Engagement Executive Location: Oxford – hybrid working may be an option Salary: Grade 7: £38, 674- £46,913 per annum with a possible extension to £51,059 - with an Oxford University Weighting of £1,500 per year (pro rata). Contract type: Permanent Hours: Full time 37.5 hours per week Closing date: Monday 3 March 2025 at 12:00 noon Interviews: Wednesday 19 March 2025 at University Office, Wellington Square, Oxford, OX1 2JD Vacancy Ref: 178159 An exciting opportunity has arisen for a Alumni Engagement Executive to join us on a permanent basis. About the Role The Alumni Engagement Executive will bring to life those aspects of the Alumni Engagement Strategy which relate to, and are driven by, directives from within departments. Working under the direction of the Deputy Director of Alumni Engagement, the postholder will work closely with academic and administrative colleagues in the departments to develop meaningful engagement programmes with clear local impact, to encourage the tracking and celebration of alumni engagement within the departments and ensure that alumni have a consistent experience regardless of the subject they studied. This is a new role within Development and Alumni Engagement, and as such offers the opportunity to help shape future alumni engagement with academic departments and other related sites such as the Careers Service, sports clubs, etc. About You • You will have experience delivering engagement activities that result in a desired behavioural shift in identified audience segments. • You will have extensive experience influencing colleagues and motivating teams to follow best practice outside of management lines. • You will demonstrate well-developed interpersonal and advocacy skills, along with the ability to foster strong relationships with a wide range of stakeholders within a complex environment. • You will possess excellent written and oral communication skills, with the ability to develop quality, accurate and consistent communications materials. • You will be comfortable working with a range of computer-based and online applications, including website content management systems. • You will be happy working in a team environment and proactive in working towards and supporting the goals of the wider team, as well as working well independently. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: • 38 days of annual leave to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. • One of the most generous maternity and adoption leave schemes in UK higher education, offering up to 26 weeks of full-pay leave, followed by additional statutory and unpaid leave options. • A commitment to hybrid and flexible working to suit your lifestyle. • An excellent contributory pension scheme. • Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. • Access to a vibrant community through our social, cultural, and sports clubs. • Opportunities for growth and development, including membership to CASE. Application Process To apply, please upload: • A covering letter/supporting statement • Your CV • The details of two referees The closing date for applications is 12 noon on Monday 3rd March 2025. Interviews will take place on Wednesday 19 March 2025, and will be held in person at University Offices, Wellington Square, Oxford OX1 2JD. Development and Alumni Engagement is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. Development and Alumni Engagement (DAE) is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities.
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**University of Oxford Development and Alumni Engagement** **Alumni Engagement Executive** **Location:** Oxford – hybrid working may be an option **Salary:** Grade 7: £38, 674- £46,913 per annum with a possible extension to £51,059 - with an Oxford University Weighting of £1,500 per year (pro rata). **Contract type:** Permanent **Hours:** Full time 37.5 hours per week **Closing date:** Monday 3 March 2025 at 12:00 noon **Interviews:** Wednesday 19 March 2025 at University Office, Wellington Square, Oxford, OX1 2JD **Vacancy Ref: 178159** An exciting opportunity has arisen for a Alumni Engagement Executive to join us on a permanent basis. **About the Role** The Alumni Engagement Executive will bring to life those aspects of the Alumni Engagement Strategy which relate to, and are driven by, directives from within departments. Working under the direction of the Deputy Director of Alumni Engagement, the postholder will work closely with academic and administrative colleagues in the departments to develop meaningful engagement programmes with clear local impact, to encourage the tracking and celebration of alumni engagement within the departments and ensure that alumni have a consistent experience regardless of the subject they studied. This is a new role within Development and Alumni Engagement, and as such offers the opportunity to help shape future alumni engagement with academic departments and other related sites such as the Careers Service, sports clubs, etc. **About You** • You will have experience delivering engagement activities that result in a desired behavioural shift in identified audience segments. • You will have extensive experience influencing colleagues and motivating teams to follow best practice outside of management lines. • You will demonstrate well-developed interpersonal and advocacy skills, along with the ability to foster strong relationships with a wide range of stakeholders within a complex environment. • You will possess excellent written and oral communication skills, with the ability to develop quality, accurate and consistent communications materials. • You will be comfortable working with a range of computer-based and online applications, including website content management systems. • You will be happy working in a team environment and proactive in working towards and supporting the goals of the wider team, as well as working well independently. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: • 38 days of annual leave to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. • One of the most generous maternity and adoption leave schemes in UK higher education, offering up to 26 weeks of full-pay leave, followed by additional statutory and unpaid leave options. • A commitment to hybrid and flexible working to suit your lifestyle. • An excellent contributory pension scheme. • Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. • Access to a vibrant community through our social, cultural, and sports clubs. • Opportunities for growth and development, including membership to CASE. **Application Process** To apply, please upload: • A covering letter/supporting statement • Your CV • The details of two referees The closing date for applications is 12 noon on Monday 3rd March 2025. Interviews will take place on Wednesday 19 March 2025, and will be held in person at University Offices, Wellington Square, Oxford OX1 2JD. _Development and Alumni Engagement_ _is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply._ Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground- breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. Development and Alumni Engagement (DAE) is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities.
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University Offices, Wellington Square, Oxford OX1 2JD
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Description of Alumni Engagement Executive