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Oxford Vaccine Group
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Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
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Clinical Trials Receptionist and Administrator
comment: About the role We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Clinical Trials Receptionist and Administrator. You will be responsible for providing a reception service and dealing with queries from members of the public, study participants, colleagues and team managers. Clerical duties include booking and rearranging appointments, maintaining visit calendars, data entry, minute taking, preparing paperwork on behalf of colleagues, management of post/deliveries and general office administration You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group (OVG) is a leading clinical research group based at the Centre for Clinical Vaccinology & Tropical Medicine at the Churchill Hospital, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children. This position is offered full-time on a fixed-term contract initially for 12 months with the possibility to extend provided further external funding is available. Please note, whilst we endeavor to support flexible working, this is an in-office role due to the requirements of the post About the department The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors wee…
comment: **About the role** We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Clinical Trials Receptionist and Administrator. You will be responsible for providing a reception service and dealing with queries from members of the public, study participants, colleagues and team managers. Clerical duties include booking and rearranging appointments, maintaining visit calendars, data entry, minute taking, preparing paperwork on behalf of colleagues, management of post/deliveries and general office administration You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group (OVG) is a leading clinical research group based at the Centre for Clinical Vaccinology & Tropical Medicine at the Churchill Hospital, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children. This position is offered full-time on a fixed-term contract initially for 12 months with the possibility to extend provided further external funding is available. Please note, whilst we endeavor to support flexible working, this is an in- office role due to the requirements of the post **About the department** The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics spo…
organization part: Oxford Vaccine Group
subject: support-technical
formal organization: University of Oxford
application closing date: 2025-03-07T12:00:00+00:00
salary: Standard Grade 4: 27,838 - 31,459 with a discretionary range to £34,046 per annum (pro-rata)
application opening date: 2025-02-20T09:00:00+00:00
spatial: Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford
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based near: Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
notation: 178185
further particulars: 178185 Clinical Trials Receptionist and Administrator OVG Job Description
contact: Jack Howes

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178185 Clinical Trials Receptionist and Administrator OVG Job Description
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value: _________________________________________________________________________ Job description and selection criteria Job title Clinical Trials Receptionist and Administrator Division Medical Sciences Department Paediatrics Location Oxford Vaccine Group, Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford Grade and salary Grade 4: £27,838 - £31,459 per annum (with a discretionary range to £34,046 per annum) Hours Full-time (36.5 hours) Contract type Fixed-term (12 months) Reporting to Jack Howes, Clinical Trial Coordinator Vacancy reference 178185 Additional information Applications are to be made online, please see the advert for the closing date. The role The Clinical Trials Receptionist and Administrator is the first point of contact for phone calls, emails and visitors coming into the Oxford Vaccine Group (OVG). They deal with enquiries and requests from members of the public, study participants, employees and staff over the phone, email, and face-to-face. They assist in managing visit bookings with study participants, maintaining study visit calendars, and supporting colleagues in the administration of clinical trials. They have responsibility for elements of the day-to-day functioning of the building: e.g. management of incoming and outgoing post, maintaining information on databases, collating requests for repairs, forwarding of appropriate information throughout the group. They provide administrative/secretarial support to OVG including data entry, minutes of the team meeting, ordering stock, maintaining the Buddy System and acting as Display Screen Equipment (DSE) Assessor. This role requires adaptability, a can-do approach and a high level of attention to detail. Please note, whilst we endeavour to support flexible working, this is an in-office role due to the requirements of the post. Remote working is possible on occasion after discussion with the linemanager. Training will be provided for Good Clinical Practice (GCP) qualificati…

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