An exciting opportunity has arisen for an Event Sales & Administration Assistant to be part of a small and efficient team within the Events Department.

 

The Event Department is part of the Commercial team, contributing to the financial sustainability of the Ashmolean Museum. The department coordinates and hosts a wide range of events from daytime and evening weddings to corporate dinners and large-scale receptions.

 

The Event Sales & Administration Assistant provides vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support.

 

This is a full-time, permanent role, working 36.5 hours per week onsite at the Ashmolean Museum.

 

You will be able to deal calmly and efficiently with administrative tasks and be confident fielding enquiries, via email, phone and in person, from clients and Museum staff, directing them to the right information, Event Sales manager or department.

 

This position requires strong attention to detail, particularly when completing financial tasks and taking accurate minutes for Board meetings. It will also enable you to build on your administrative experience and develop your financial and sales negotiation skills as this position is responsible for handling a number of smaller daytime events throughout the year, from beginning to end. 

 

As an employee of the University, you will have access to a number of staff benefits including a generous pension scheme, annual leave entitlement and option to buy additional leave, family friendly benefits, University Club gym (more information  here).

 

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

 

You will be required to upload your CV and a supporting statement (or supporting evidence form using the template below) as part of your online application. Your supporting statement/evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered. 

 

Only applications received online before 12:00 midday (GMT) on Monday 3rd March 2025 can be considered. Interviews are expected to take place on Tuesday 11th March and Wednesday 12th March.

 

*An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 4 salary scale.