Event Sales & Administration Assistant
salary: Grade 4.1: £27,838 per annum*
comment: An exciting opportunity has arisen for an Event Sales & Administration Assistant to be part of a small and efficient team within the Events Department. About the role The Event Department is part of the Commercial team, contributing to the financial sustainability of the Ashmolean Museum. The department coordinates and hosts a wide range of events from daytime and evening weddings to corporate dinners and large-scale receptions. The Event Sales & Administration Assistant provides vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support. This is a full-time, permanent role, working 36.5 hours per week onsite at the Ashmolean Museum. About You You will be able to deal calmly and efficiently with administrative tasks and be confident fielding enquiries, via email, phone and in person, from clients and Museum staff, directing them to the right information, Event Sales manager or department. This position requires strong attention to detail, particularly when completing financial tasks and taking accurate minutes for Board meetings. It will also enable you to build on your administrative experience and develop your financial and sales negotiation skills as this position is responsible for handling a number of smaller daytime events throughout the year, from beginning to end. What We Offer As an employee of the University, you will have access to a number of staff benefits including a generous pension scheme, annual leave entitlement and option to buy additional leave, family friendly benefits, University Club gym (more information here). Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support …
notation: 178204
further particulars: 178204 Job Description and Selection Criteria.pdf
contact: GLAM Recruitment
type: Vacancy
subject: support-technical
application closing date: 2025-03-03T12:00:00+00:00
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application opening date: 2025-02-14T09:00:00+00:00
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comment: An exciting opportunity has arisen for an Event Sales & Administration Assistant to be part of a small and efficient team within the Events Department. **About the role** The Event Department is part of the Commercial team, contributing to the financial sustainability of the Ashmolean Museum. The department coordinates and hosts a wide range of events from daytime and evening weddings to corporate dinners and large-scale receptions. The Event Sales & Administration Assistant provides vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support. This is a full-time, permanent role, working 36.5 hours per week onsite at the Ashmolean Museum. **About You** You will be able to deal calmly and efficiently with administrative tasks and be confident fielding enquiries, via email, phone and in person, from clients and Museum staff, directing them to the right information, Event Sales manager or department. This position requires strong attention to detail, particularly when completing financial tasks and taking accurate minutes for Board meetings. It will also enable you to build on your administrative experience and develop your financial and sales negotiation skills as this position is responsible for handling a number of smaller daytime events throughout the year, from beginning to end. **What We Offer** As an employee of the University, you will have access to a number of staff benefits including a generous pension scheme, annual leave entitlement and option to buy additional leave, family friendly benefits, University Club gym (more information here). **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible work…
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178204 Job Description and Selection Criteria.pdf
value: Job description and selection criteria Job title Event Sales & Administration Assistant Division Gardens, Libraries and Museums (GLAM) Department Ashmolean Museum Location Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH Grade and salary Grade 4.1: £27,838 per annum* Hours Full time (36.5 hours per week), working onsite Contract type Permanent Reporting to Anna Munday, Head of Events and Catering Vacancy reference 178204 This role is based at the Ashmolean Museum. You may be required to work from an alternative location as necessary – appropriate equipment and training will be provided. This role may include a moderate amount of activity, including lifting and a moderate amount of walking – all necessary health & safety training will be provided. Additional information You are required to submit a CV and a supporting evidence form (or supporting statement) with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Please contact the recruitment team if you require the job description in an alternative format. *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 4 salary scale. Closing date 12.00 midday GMT Monday 3rd March 2025 Job description Overview of the role The Event Sales & Administration Assistant provides vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support. You will be able to deal calmly and efficiently with administrative tasks and be confident fielding enquiries, via email, phone and in person, from clients and Museum staff, directing them to the right information, Event Sales manager or department. This position requires strong attention to detail, particularly when completing financial tasks and taking accurate minutes for Board meeting…
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