About the role We have an exciting opportunity for you to join the University of Oxford as an Apprentice Course Administrator in the Professional Services Team at the Department of Politics & International Relations. This is a perfect time to join the department in this newly created role at the beginning of the academic year. The role is being created to assist the team in meeting its increased workload, and to enable it to further improve its service to the Department. You will be located within the Courses Team in DPIR. The team manages all the department’s postgraduate courses and key aspects of our joint undergraduate courses alongside History, Philosophy and Economics. You will assist the team with a wide variety of tasks across both undergraduate and postgraduate provision, which will provide excellent training for a wide-variety of education-related roles across the University in both colleges and other departments. This would include assisting with graduate applications, responding to offer holder enquiries, assisting with exam administration, dealing with lecture recording issues, providing communications support in relation to website updates or event organisation. About the apprenticeship As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete the Business Administrator Level 3 Apprenticeship. It should be noted that, despite the apprenticeship title, this apprenticeship relates to the administration of academic higher education courses within the University. The successful candidate would not be involved in the business of politics or international relations. For this apprenticeship, you will work at the Department of Politics & International Relations in Manor Road Building, Oxford OX1 3UQ. As part of your apprenticeship, you will be required to attend Abingdon & Witney College for a 10-day course, at all other times you will be based at Manor Road Building. Full-time staff are currently required to be on site for 3 out of 5 days each week. In total, it will take 18 months to complete all elements of the apprenticeship, with support from the Department, University, and Abingdon & Witney College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: https://www.apprenticeships.ox.ac.uk About you You will be passionate about starting your career in professional services and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career, or you may be looking for a career change. To complete the level 3 apprenticeship, you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English (or equivalent). Please note that regardless of your prior qualifications, Abingdon & Witney College will require you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. What we offer Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. You will also attend a University Induction during the first week of September, where you will meet other new apprentices and find out more about working at the University of Oxford. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. Contact us and apply If you would like further information or support in your application, please contact: Jenny Crewe – Recruiting Manager – education.manager@politics.ox.ac.uk Jane Phipps – Abingdon & Witney College – apprenticeships@abingdon-witney.ac.uk The deadline is 11:59pm on Wednesday 12 March 2025. Only applications received before this closing date will be considered. Interviews likely to be held w/c 9 April 2025. Applications for this position are submitted via the GOV.UK website linked here: Apprentice Course Administrator - University of Oxford Dept. of Politics & International Relations – Find an apprenticeship – GOV.UK Interviews will be taking place in our offices in DPIR if you have concerns about travel or accessibility please do not hesitate to contact us.
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Turtle description of Apprentice Course Administrator
**About the role** We have an exciting opportunity for you to join the University of Oxford as an Apprentice Course Administrator in the Professional Services Team at the Department of Politics & International Relations. This is a perfect time to join the department in this newly created role at the beginning of the academic year. The role is being created to assist the team in meeting its increased workload, and to enable it to further improve its service to the Department. You will be located within the Courses Team in DPIR. The team manages all the department’s postgraduate courses and key aspects of our joint undergraduate courses alongside History, Philosophy and Economics. You will assist the team with a wide variety of tasks across both undergraduate and postgraduate provision, which will provide excellent training for a wide-variety of education-related roles across the University in both colleges and other departments. This would include assisting with graduate applications, responding to offer holder enquiries, assisting with exam administration, dealing with lecture recording issues, providing communications support in relation to website updates or event organisation. **About the apprenticeship** As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete the Business Administrator Level 3 Apprenticeship. It should be noted that, despite the apprenticeship title, this apprenticeship relates to the administration of academic higher education courses within the University. The successful candidate would not be involved in the business of politics or international relations. For this apprenticeship, you will work at the **Department of Politics & International Relations** in Manor Road Building, Oxford OX1 3UQ. As part of your apprenticeship, you will be required to attend Abingdon & Witney College for a 10-day course, at all other times you will be based at Manor Road Building. Full-time staff are currently required to be on site for 3 out of 5 days each week. In total, it will take 18 months to complete all elements of the apprenticeship, with support from the Department, University, and Abingdon & Witney College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: **https://www.apprenticeships.ox.ac.uk** **About you** You will be passionate about starting your career in professional services and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career, or you may be looking for a career change. To complete the level 3 apprenticeship, you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English (or equivalent). **Please note that regardless of your prior qualifications, Abingdon & Witney College will require you to complete a short initial assessment during the application process.** There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. **What we offer** Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. You will also attend a University Induction during the first week of September, where you will meet other new apprentices and find out more about working at the University of Oxford. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. **Contact us and apply** If you would like further information or support in your application, please contact: * Jenny Crewe – Recruiting Manager – education.manager@politics.ox.ac.uk * Jane Phipps – Abingdon & Witney College – apprenticeships@abingdon-witney.ac.uk The deadline is 11:59pm on **Wednesday 12 March 2025.** Only applications received before this closing date will be considered. Interviews likely to be held w/c 9 April 2025. Applications for this position are submitted via the GOV.UK website linked here: Apprentice Course Administrator - University of Oxford Dept. of Politics & International Relations – Find an apprenticeship – GOV.UK Interviews will be taking place in our offices in DPIR if you have concerns about travel or accessibility please do not hesitate to contact us.
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Apprentice Grade: Apprentice Grade 01A £25,331 p.a.
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Department of Politics & International Relations, Oxford, OX1 3UQ
HTML description of Apprentice Course Administrator
Job Description Job title Apprentice Course Administrator Division Social Sciences Department Politics and International Relations Location Manor Road Building, Manor Road, Oxford, OX1 3UQ Grade and salary Apprenticeship Grade 01A: £25,331 p.a. Hours Full-time (36.5 hours per week) Contract type Fixed-term Apprenticeship (2 years) Reporting to Education Manager Vacancy reference 178252 Additional information Closing date: 11:59pm on Wednesday 12 March 2025 Interviews likely to be held w/c 9 April 2025 Apprenticeships at the University of Oxford Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field. For more information, please see some of our current apprentice’s case studies: https://www.apprenticeships.ox.ac.uk/meet-our-apprentices For advice on how to make you application for this apprenticeship the best it can be, please go to: https://www.apprenticeships.ox.ac.uk/how-applyprogress About the role You will work as an Apprentice Course Administrator. You will be required to complete a 18 month training programme (as part of a two year employment contract) that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Abingdon & Witney College. You will complete a Business Administrator Level 3 Apprenticeship which is relevant to many sectors including education and you will gain a Level 3 apprenticeship qualification. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship. The DPIR Courses Team The apprentice will be located within the Courses Team in DPIR. The team manages all the department’s postgraduate courses and key aspects of our joint undergraduate courses alongside History, Philosophy and Economics. Apprentice Course Administrator The apprentice will assist the team with a wide variety of tasks across both undergraduate and postgraduate provision, which will provide excellent training for a wide-variety of education-related roles across the University in both colleges and other departments. This would include assisting with graduate applications, responding to offer holder enquiries, assisting with exam administration, dealing with lecture recording issues, providing communications support in relation to website updates or event organisation. Responsibilities You will be fully trained to carry out the following main tasks listed below: Enquiry handling • Act as first port of call for all types of enquiries. Respond to emails, phone calls, and other communications • Publish events on our Virtual Learning Environment • Deal with queries about room-bookings for teaching • Organise online student rep elections 178252 - Apprentice Course Administrator – Job Description 2 Course administration • Edit lecture recordings and assist with making them accessible to certain students • Liaise with lecturers and students about ad hoc access requirements (due to clashes/illness) • Assist with inputting payments into the system for paying examiners • Assist with the management of online reading lists • Assist with putting exam papers or submissions onto the online platform • Liaise with teaching staff and other departments to make arrangement for teaching, and inputting arrangement into the online calendar • Assist with drafting agendas, minutes and action logs for departmental meetings • Assist other members of the team during peak periods • Help keeping email distribution lists and access to online systems up to date Additional duties: As a new starter, you will be expected to complete mandatory training for the department and, if applicable, your role, these include: • Information security and Data Protection • Implicit Bias • Bullying and Harassment training • Equality and Diversity briefing Access to these training courses will be provided once in post. 178252 - Apprentice Course Administrator – Job Description 3 Selection criteria Essential • Literacy and numeracy skills at GCSE grade 4/C (or equivalent) in Maths and English • Great customer service skills • Capacity to swiftly adapt to new requirements and willingness to learn new skills • Good spoken and written communication skills • Ability to learn to apply procedures, standards and checklists on your own initiative, meeting deadlines • Excellent attention to detail • Proficiency in the Office365 Suite, including standard Office applications such as Microsoft Excel, Word, and Outlook • Experience of working within a team environment Desirable • An interest in higher education and student welfare and experience. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 178252 - Apprentice Course Administrator – Job Description 4 Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service , and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Open food handling About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Social Sciences Division Oxford is a world-leading centre for research across the disciplines of the social sciences. Characterised by a wide range of methodologies, themes and fields of scholarship, multidisciplinary research and innovative ideas thrive in an environment underpinned by excellence across the disciplines of the social sciences. Our approach to supporting research across the Social Sciences Division has been highly successful in the last ten years, with the volume of research awards continuing to rise and the development of a large number of research centres and groupings. Researchers at Oxford 178252 - Apprentice Course Administrator – Job Description 5 receive significant support and guidance in the development of their research, including career development, research and impact funding, research project design and management, and research outputs from academic and administrative colleagues across the University, division and departments. More information please visit: www.socsci.ox.ac.uk Department of Politics and International Relations Renowned as a global leader in its field, DPIR is one of the largest departments in the University of Oxford and is active in both undergraduate and graduate teaching. With around 90 academic staff, it is world class in international and national research and teaching; in September 2024, The Guardian ranked us the Number One University in the UK for Politics. We are home to major research projects, a vibrant community of academic visitors, and a strong group of post-doctoral researchers, supported by highly competitive research fellowships, working across a broad range of disciplinary fields. An experienced Professional Services function supports the department’s research and teaching activities. The department’s core Professional Service is grouped into teams that provide dedicated support for: Courses, Research, Finance, HR, and Communications & Alumni Relations. The administrative teams work closely with each other as well as with staff in other parts of the University, particularly with the Social Sciences division, Personnel Services, and Research Services, as well as with the University’s many colleges. The Department is in the Social Sciences building at Manor Road, along with the Department of Economics, the Centres for Criminology and Socio-Legal Studies, and the integrated Social Science Library. For further information, please visit: https://www.politics.ox.ac.uk How to apply As part of the recruitment process, shortlisted candidates will be contacted directly by the Apprenticeship Training Provider and will be required to complete initial assessments in English and maths, provide an up-to-date CV and book onto a short eligibility assessment telephone call where you can also find out more about the apprenticeship and ask any questions you may have. By applying for this vacancy, you are giving the Training Provider permission to undertake a Learner Record Service check on your previous qualifications. The Training Provider for this apprenticeship is Abingdon & Witney College - the contact there is Jane Phipps - apprenticeships@abingdon-witney.ac.uk 178252 - Apprentice Course Administrator – Job Description 6 Please note: The only way to apply for this position is to apply via the GOV.UK apprenticeships site - please click on the link below: Apprentice Course Administrator - University of Oxford Dept. of Politics & International Relations – Find an apprenticeship – GOV.UK The closing date for applications is 11:59pm on Wednesday 12 March 2025 Interviews are likely to take place w/c 9 April 2025. Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protectionpolicy Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 178252 - Apprentice Course Administrator – Job Description 7 Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly: vacancies@politics.ox.ac.uk To return to the online application at any stage, please go to: apprenticeships@abingdon-witney.ac.uk or apprenticeships@admin.ox.ac.uk Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 178252 - Apprentice Course Administrator – Job Description 8 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protectionpolicy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 178252 - Apprentice Course Administrator – Job Description 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care C The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support 178252 - Apprentice Course Administrator – Job Description 10 Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 178252 - Apprentice Course Administrator – Job Description 11
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