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Grade 5: Salary in range £31,459 - £36,616 per annum (pro rata).
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We currently have a fantastic opportunity for an experienced and motivated individual to join our dedicated, professional and friendly HR team at the Nuffield Department of Medicine. Working as part of the HR Centres of Excellence, this is a unique opportunity to develop the HR operations and employee relations offering within a growing and world-leading clinical research department. As HR Operations Advisor the overarching aim of the role is to support the NDM and University strategic objective of retaining high calibre staff and supporting them throughout the employee life-cycle, ensuring employment practices are conducted in compliance with employment legislation, and departmental and University policy. With previous experience of working in a forward-facing HR generalist role, you will have a track record of delivering a high-quality service to managers. Reporting to the HR Operations Partner, you will act as a trusted advisor to our stakeholders and will ensure that all advice and support offered to employees throughout their employment life cycle is delivered to a high standard and follows the agreed strategy of the Department. To be successful in this role, you will be qualified to CIPD level 3 as a minimum, with proven generalist experience that supports the employee lifecycle. You will be flexible, adaptable and able to work in a highly demanding environment. High levels of attention to detail and discretion will be critical to this role, as well as the ability to manage ambiguity and the resilience to drive the right behaviours and approaches to achieve the desired results. In return we offer a supportive and progressive environment where you can thrive and really be yourself. The Nuffield Department of Medicine is friendly, welcoming and keen to engage with the many challenges and opportunities that arise in our world-leading, internationally recognised department. This role offers the opportunity to thrive in a diverse role in a supported environment. Your application is to be made online, where you must include a supporting statement and your CV. Your supporting statement should explain how you meet each of the selection criteria found within the job description for this role. You should use examples of your skills and experience. If you have a question or would like a confidential chat, please contact Heledd Gwilym at heledd.gwilym@ndm.ox.ac.uk Only applications received before 12 midday on 19 March 2025 will be considered. Please quote **178280** on all correspondence.
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Job title HR Operations Advisor Division Medical Sciences Department Nuffield Department of Medicine Location HR Centres of Excellence based within the Centre for Human Genetics, Old Road Campus, Headington, Oxford, OX3 7BN Grade and salary Grade 5: Salary in range £31,459 - £36,616 per annum (pro rata). This is inclusive of a pensionable Oxford University Weighting of £1,500 per year (pro rata). Hours Full time Contract type Permanent Reporting to HR Operations Partner Vacancy reference 178280 Hybrid working arrangements The successful person will need to work on site for a minimum of 4 days per week Additional information This role does not meet the eligibility requirements for a Skilled Worker Visa Certificate of Sponsorship under UK and Immigration legislation. Therefore, the Nuffield Department of Medicine will not be able to sponsor individuals who require right to work in the UK to carry out this role. About us • • What we offer https://hr.admin.ox.ac.uk/staff-benefits • An excellent contributory pension scheme • 38 days annual leave • A pensionable Oxford University Weighting allowance of £1,500 per annum (pro rata) • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs • A welcoming and diverse community University of Oxford - www.ox.ac.uk/about/organisation Nuffield Department of Medicine (NDM) - https://www.ndm.ox.ac.uk The role The NDM HR Centres of Excellence provides comprehensive HR support to the Old Road Campus Units, Centres, Institutes, and international programmes (Africa and Asia Programmes – AAPs). By consolidating professional HR staff into specialised centres, we ensure close collaboration with managers to advance our strategic goal of attracting, recruiting, and retaining top talent. Our key objectives include delivering an exceptional candidate experience, coaching hiring managers in modern recruitment practices, and enhancing service efficiency through streamlined, standardised processes. Our HR Team consists of 6 specialist areas: HR Operations, Employee Relations, Recruitment and Onboarding, Analytics and Reporting, Learning and Development, and Equality, Diversity, and Inclusion (EDI). As HR Operations Advisor the overarching aim of the role is to support the NDM and University strategic objective of retaining high calibre staff and supporting them throughout the employee life-cycle, ensuring employment practices are conducted in compliance with employment legislation, and departmental and University policy. With previous experience of working in a forward-facing HR generalist role, you will have a track record of delivering a high-quality service to managers. Reporting to the HR Operations Partner, you will act as a trusted advisor to our stakeholders and will ensure that all advice and support offered to employees throughout their employment life cycle is delivered to a high standard and follows the agreed strategy of the Department. We are a supportive team, so there is an expectation that all HR staff may be asked to support colleagues in other centres of excellence to cover periods of absence, including annual leave. Responsibilities You will: • • • • • • • • • • Develop good working relationships with managers and colleagues across the Department and University and establish yourself as a key contact. Proactively engage with managers to determine current and future requirements. Act as a process expert, supporting the HR Operations Partner, ensuring the HR Operations function is at all times compliant and fit for purpose. You will be allocated NDM Units on a rotational basis. It will be your responsibility to manage and complete all work in relation to your allocated unit/s, where you will deliver on all aspects of the employee life-cycle, from new starter to leaver, casual or consultancy worker. Support the HR Operations Partner with the creation of operational tools and processes that create efficiencies, including the creation and maintenance of Standard Operating Procedures (SOP’s). Support the work of colleague Advisors within your team, to ensure an efficient service and prompt resolution of queries. Support and educate managers on best practice, under the guidance of the HR Operations Partner. Have a good and up-to-date understanding of immigration regulations, employment law, and recruitment/HR best practice. Have good user knowledge of the PeopleXD system, in order to efficiently update and make timely changes that occur throughout the employee lifecycle. In the absence of the HR Operations Partner support with the timely distribution of work that comes into the team inbox, between yourself and the other Advisors, ensuring workload is well managed, efficient and compliant. 1 • • • • Manage overseas staff allowance packages in line with sponsor terms. This may include; setting up and maintaining systems to assess allowance eligibly, processing claims, ensuring that caps are not exceeded and communicating effectively with the NDM Grant team on advance rates. Work with COO’s and Business Managers to annually assess overseas allowance rates and implement policy changes. Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year. Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements. Selection criteria Essential • • • • • • • • • • CIPD level 3 (Certificate or Diploma) and Associate CIPD membership. Demonstrable previous generalist experience that supports the employee life cycle, obtained in an academic environment, with a well-developed and up-to-date practical knowledge of employment law. Proven experience of working in partnership and building working relationships to improve service delivery. Ability to work in a highly demanding team environment with the flexibility to respond as required to requests and deadlines. This will require a highly organised and structured approach to work, ensuring excellent attention to detail at all time. High levels of attention to detail and discretion, in consideration of the contractual and confidential nature of the work. Ability to manage ambiguity and the resilience to drive the right behaviours and approaches to achieve the desired results. Good oral and written communication skills, preferably with experience of communicating with a wide range of internal and external stakeholders with diverse professional and academic backgrounds. Intermediate IT Skills, with experience using Microsoft Office. Willingness to commit to continuous professional development. Solid understanding of data protection and information security issues. Desirable • Knowledge and experience of implementing best practice solutions to drive a value-added service. 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the onscreen instructions to register as a new user or log-in if you have applied previously. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please upload all documents as PDF files with your name and the document type in the filename. Please note using a long file name may prevent you from uploading your documents. • http://www.ox.ac.uk/about_the_university/jobs/supportandtechnical/ All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: • • As part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving. Although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs. Non-technical questions about this job should be addressed to the recruiting department directly recruitment@ndm.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates 4 Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 5
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Nuffield Department of Clinical Medicine
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The Wellcome Trust Centre for Human Genetics
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HR Centres of Excellence based within the Centre for Human Genetics, Old Road Campus, Headington, Oxford, OX3 7BN
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We currently have a fantastic opportunity for an experienced and motivated individual to join our dedicated, professional and friendly HR team at the Nuffield Department of Medicine. Working as part of the HR Centres of Excellence, this is a unique opportunity to develop the HR operations and employee relations offering within a growing and world-leading clinical research department. As HR Operations Advisor the overarching aim of the role is to support the NDM and University strategic objective of retaining high calibre staff and supporting them throughout the employee life-cycle, ensuring employment practices are conducted in compliance with employment legislation, and departmental and University policy. With previous experience of working in a forward-facing HR generalist role, you will have a track record of delivering a high-quality service to managers. Reporting to the HR Operations Partner, you will act as a trusted advisor to our stakeholders and will ensure that all advice and support offered to employees throughout their employment life cycle is delivered to a high standard and follows the agreed strategy of the Department. To be successful in this role, you will be qualified to CIPD level 3 as a minimum, with proven generalist experience that supports the employee lifecycle. You will be flexible, adaptable and able to work in a highly demanding environment. High levels of attention to detail and discretion will be critical to this role, as well as the ability to manage ambiguity and the resilience to drive the right behaviours and approaches to achieve the desired results. In return we offer a supportive and progressive environment where you can thrive and really be yourself. The Nuffield Department of Medicine is friendly, welcoming and keen to engage with the many challenges and opportunities that arise in our world-leading, internationally recognised department. This role offers the opportunity to thrive in a diverse role in a supported environment. Your application is to be made online, where you must include a supporting statement and your CV. Your supporting statement should explain how you meet each of the selection criteria found within the job description for this role. You should use examples of your skills and experience. If you have a question or would like a confidential chat, please contact Heledd Gwilym at heledd.gwilym@ndm.ox.ac.uk Only applications received before 12 midday on 19 March 2025 will be considered. Please quote 178280 on all correspondence.