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*** INTERNAL APPLICANTS ONLY *** **About the Blavatnik School of Government** Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: **teaching current and future leaders** ; **generating** **research with impact** ; and **engaging with governments and practitioners**. **What we offer** The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well- known guest speakers – all of which are open to staff. On the social side, we have regular coffee/cake mornings for staff, a family-friendly Halloween event, and popular Christmas and summer parties. As an employer, we genuinely care about our employees’ wellbeing, and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days’ annual leave (plus additional leave for long service) * Family leave schemes and a comprehensive range of childcare services * Cycle loan scheme and discounted bus travel and Season Ticket travel loans * Membership to a variety of social and sports clubs * Opportunities for remote working. More information about working at the School can be found on our jobs page. **About the Role** The Research Finance & Administrative Officer will be a key member of the Finance and Research support team, serving as the primary contact for day-to- day financial and administrative tasks such as purchasing and payments. They will maintain accurate records in line with University and research funder regulations, ensuring compliance and advising on procedural changes. Key responsibilities include managing post-award administration, such as setting up new research awards, preparing budget change forms, and overseeing invoicing and reconciliation. The officer will also support the setup and processing of consultancy agreements and contract amendments, while advising research staff on financial procedures. In addition, the officer will assist with the purchase-to-pay process, expense claims, and financial reconciliation. They will ensure records are well- maintained, support year-end processes, and provide budget information. The role will also involve continuous improvement of finance and administrative procedures and other tasks as needed. **About You** You will have experience in financial administration within an academic, public sector, or research-focused environment. You possess high levels of accuracy and attention to detail when inputting data, reviewing complex documentation, and providing information. With a high level of numeracy, you are confident in dealing with both financial data and written documentation. You take a systematic, thorough, and well-organized approach to work, demonstrating the ability to work to deadlines with minimal supervision. Your adaptable and proactive approach allows you to succeed within a supportive and well-structured environment. You also have strong problem-solving skills and a demonstrable ability to communicate professionally, confidentially, tactfully, and effectively to a high standard, both in writing and orally. Your excellent IT skills include experience with the Microsoft Office Suite, particularly Outlook, Word, and Excel. Previous experience in a finance and/or administrative role will ensure you are well-equipped to handle the responsibilities of this role. **Application Process** You will be required to upload a supporting statement, your CV, and the details of two referees as part of your online application. The closing date for applications is 12 noon (UK time) on **Monday 14 April 2025.** Interviews are scheduled to take place during the week commencing 28 April 2025.
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* INTERNAL APPLICANTS ONLY * About the Blavatnik School of Government Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; generating research with impact; and engaging with governments and practitioners. What we offer The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well-known guest speakers – all of which are open to staff. On the social side, we have regular coffee/cake mornings for staff, a family-friendly Halloween event, and popular Christmas and summer parties. As an employer, we genuinely care about our employees’ wellbeing, and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days’ annual leave (plus additional leave for long service) Family leave schemes and a comprehensive range of childcare services Cycle loan scheme and discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs Opportunities for remote working. More information about working at the School can be found on our jobs page. About the Role The Research Finance & Administrative Officer will be a key member of the Finance and Research support team, serving as the primary contact for day-to-day financial and administrative tasks such as purchasing and payments. They will maintain accurate records in line with University and research funder regulations, ensuring compliance and advising on procedural changes. Key responsibilities include managing post-award administration, such as setting up new research awards, preparing budget change forms, and overseeing invoicing and reconciliation. The officer will also support the setup and processing of consultancy agreements and contract amendments, while advising research staff on financial procedures. In addition, the officer will assist with the purchase-to-pay process, expense claims, and financial reconciliation. They will ensure records are well-maintained, support year-end processes, and provide budget information. The role will also involve continuous improvement of finance and administrative procedures and other tasks as needed. About You You will have experience in financial administration within an academic, public sector, or research-focused environment. You possess high levels of accuracy and attention to detail when inputting data, reviewing complex documentation, and providing information. With a high level of numeracy, you are confident in dealing with both financial data and written documentation. You take a systematic, thorough, and well-organized approach to work, demonstrating the ability to work to deadlines with minimal supervision. Your adaptable and proactive approach allows you to succeed within a supportive and well-structured environment. You also have strong problem-solving skills and a demonstrable ability to communicate professionally, confidentially, tactfully, and effectively to a high standard, both in writing and orally. Your excellent IT skills include experience with the Microsoft Office Suite, particularly Outlook, Word, and Excel. Previous experience in a finance and/or administrative role will ensure you are well-equipped to handle the responsibilities of this role. Application Process You will be required to upload a supporting statement, your CV, and the details of two referees as part of your online application. The closing date for applications is 12 noon (UK time) on Monday 14 April 2025. Interviews are scheduled to take place during the week commencing 28 April 2025.
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Standard Grade 5: £31,459 - £ 36,616 (with a discretionary range to £39,749) per annum
Description of Research Finance and Administrative Officer
Blavatnik School of Government, Radcliffe Observatory Quarter, Woodstock Road, Oxford OX26GG
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Job description and selection criteria Job title Research Finance and Administrative Officer Division Social Sciences Department Blavatnik School of Government Location Radcliffe Observatory Quarter, Walton Street, Oxford, OX2 6GG Grade and salary Grade 5: £31,459 - £ 36,616 (with a discretionary range to £39,749) per annum Hours Full-time Contract type Permanent Reporting to Senior Finance Officer Vacancy ID 178690 Additional information The closing date for applications if 12 noon (UK time) on 14 April 2025 Overview of the role At the Blavatnik School of Government, part of the University of Oxford, our vision is of a world better led, better served and better governed. The Blavatnik School of Government is one of the newest departments at the University of Oxford. We are rapidly growing and are seeking a Research Finance & Administrative Officer to support the activities of the School. The role of the Research Finance & Administrative Officer at the School will be a key position within the Finance and Research support team. The post holder will be the main point of contact for the team’s day-to-day contracting and support financial and administrative transactions, including purchasing and payments. They will maintain appropriate records of finance and administrative documents to ensure that they are efficiently processed and accurately recorded, in line with the University of Oxford’s and the research funders’ financial controls. They should also be aware of, and follow, the University’s financial regulations, interpreting these and implementing changes to procedures, as well as advising how these should be put into place in the School, with a view to ensuring that suitable financial and administrative controls operate where necessary. Blavatnik School of Government, University of Oxford 1 Responsibilities Post award administration: • Ensure new awards are set up correctly and send introductory e-mails to PIs (Principal Investigators) notifying them of key information such as funder guidance and reporting schedules. • Prepare RPF forms (research administration forms) to facilitate post award budget changes and/or task amendments. • Manage the end-to-end process of a small portfolio of research awards working directly with PIs and Project Officers to ensure all invoicing, reconciliation, reporting, mapping to funder templates and audit requirements are fulfilled. • Monitor the School's project portfolio expenditure for University and funder compliance, including issuing monthly report to relevant project stakeholder (PIs and Project Officers). • Lead in set-up and processing of consultancy and service agreements and support collaborative contracts. • Lead on administration of contract amendments and all administrative duties involved to deliver these. • Create application/award & Date Change costings in the X5 costing platform, as well as in any other costing systems and provide funder portal support where required. • Advise and support research staff on the school's financial and administrative procedures. • If required, support projects in organisation of events as required, including arranging logistics and travel. General Finance and administration: • Support coordination of the purchase to pay process, including such things as setting up suppliers, raising purchasing orders and receipting invoices in Oracle. Ensure University and funder procedures are followed, particularly tendering requirements. • Assist with the administration of financial expenditure including reviewing expense claims, payment request forms and processing journals and transfers, including the monthly catering recharges. • Reconciliation of the School's credit cards on a monthly basis, ensuring that expenditure corresponds to the University's Financial Regulations. • Manage the School's research e-mail account, support the School's finance e- mail account and act as the first point of contact for research administration queries. Blavatnik School of Government, University of Oxford 2 • Ensure electronic and hard copy financial and administrative records are wellmaintained and in compliance with Funder and University requirements. • Assist in the year-end close-out processes. • Provide information to assist with departmental budgets, forecasts and variance analysis. • Support the continuous improvement of departmental finance and administrative procedures; suggest improvements and facilitate their communication and implementation. • Undertake other finance and administrative tasks as required for the role. Selection Criteria Essential 1. Experience in financial administration within an academic, public sector, or researchfocused environment. 2. High levels of accuracy and attention to detail when inputting data, reviewing complex documentation and providing information. 3. High level of numeracy, and confidence dealing with both financial data and written documentation. 4. A systematic, thorough, and well-organised approach to work with evidence of the ability to work to deadlines with minimal supervision. 5. An adaptable and proactive approach to work, within a supportive and wellstructured environment. 6. Strong problem-solving skills. 7. A demonstrable ability to communicate professionally, confidentially, tactfully and effectively to a high standard in writing as well as orally. 8. Excellent IT skills including experience in the use of the Microsoft Office Suite, particularly Outlook, Word and Excel. 9. Previous experience of working in a finance and/or administrative role. Desirable 1. Previous experience of Oracle Financials and SAP concur. 2. Previous experience of research administration Blavatnik School of Government, University of Oxford 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Blavatnik School of Government, University of Oxford 4 The Blavatnik School of Government Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: teaching current and future leaders; applied research; and engagement with government and practitioners. The School was founded in 2010 and our founding dean is Professor Ngaire Woods. We admitted the first 38 Master of Public Policy (MPP) students in 2012 and we currently accept around 140 MPP students and around eight doctoral students a year. We also accept a small group of students for our MSc in Public Policy Research. The Blavatnik School of Government holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. You can find more information on the Blavatnik School of Government’s website. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post. This should be in your own words and provide examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving - although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Blavatnik School of Government, University of Oxford 5 Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of illhealth/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the HR team directly on recruit@bsg.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Blavatnik School of Government, University of Oxford 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicantprivacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/theejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Blavatnik School of Government, University of Oxford 7 BENEFITS OF WORKING AT THE UNIVERSITY Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loanscheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopauseguidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks Blavatnik School of Government, University of Oxford 8 The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/support-researchers/connecting-other-researchers/oxfordresearch-staff-society Blavatnik School of Government, University of Oxford 9
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