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Executive Assistant to Head of Department and Head of Administration and Finance
subject: support-technical
application opening date: 2025-05-07T09:00:00+01:00
further particulars: EXECUTIVE ASSISTANT 179596
based near: Neurosciences, Warneford
type: Vacancy
contact: HR Officer
comment: **This post is a readvertisement - previous applicants need not apply** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry. The Head of Department is Professor Belinda Lennox. The Executive Assistant will be responsible for providing administrative and secretarial support to Professor Belinda Lennox, the Head of Department of Psychiatry (HoD), and David Hyland, the Head of Administration and Finance (HAF), as well as support for Psychiatry’s workplace culture activities. The post will be line-managed, supervised and mentored in their work by a senior Executive Officer, working together to support the HoD and HAF offices and wider Psychiatry initiatives. The post offers an excellent opportunity for those who wish to develop their administrative and professional career. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs Hybrid and other flexible working patterns would be considered. The nature of this supportive and people-facing role will require the post holder to be in the office on site …
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salary: Standard Grade 5: £31,459 - £36,616
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comment: This post is a readvertisement - previous applicants need not apply The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry. The Head of Department is Professor Belinda Lennox. The Executive Assistant will be responsible for providing administrative and secretarial support to Professor Belinda Lennox, the Head of Department of Psychiatry (HoD), and David Hyland, the Head of Administration and Finance (HAF), as well as support for Psychiatry’s workplace culture activities. The post will be line-managed, supervised and mentored in their work by a senior Executive Officer, working together to support the HoD and HAF offices and wider Psychiatry initiatives. The post offers an excellent opportunity for those who wish to develop their administrative and professional career. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs Hybrid and other flexible working patterns would be considered. The nature of this supportive and people-facing role will require the post holder to be in the office on site at least…
application closing date: 2025-05-28T12:00:00+01:00
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value: _________________________________________________________________________ Summary Job title Executive Assistant to the Head of Department and Head of Administration and Finance Division Medical Sciences Department Psychiatry Location Warneford Hospital Grade and salary Grade 5: £31,459-£36,616 (discretionary range to £39,749) per annum Hours Full time - consideration would be given to candidates wishing to work part-time (minimum 70% FTE) on a pro rata basis with a commensurate adjustment in the responsibilities and duties Contract type Fixed-term (funded for 3 years) Reporting to Executive Officer Vacancy reference 179596 The role This is an exciting and pivotal role which offers the opportunity for involvement at the heart of one of the most highly ranked departments for academic psychiatry globally, where you will help with its business in a busy, rewarding yet supportive working environment. It will suit an experienced person who enjoys being part of a high performing, close-knit team, and communicating at all levels. The Executive Assistant will be responsible for providing administrative and secretarial support to Professor Belinda Lennox, the Head of Department of Psychiatry (HoD) and David Hyland, the Head of Administration and Finance (HAF). The postholder will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the HoD and HAF, and will be the first point of contact for their internal and external visitors. The EA post will be line-managed, supervised and mentored in their work by a senior Executive Officer, working together to support the HoD and HAF offices and wider Psychiatry initiatives. This post offers a fantastic opportunity for those who wish to develop their administrative and professional career. As well as supporting world-leading research and teaching in brain and mental health, the Department of Psychiatry highly values the development of a positive working environment for its staff and students. The Exe…
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