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**Implementation Officer- UAS Digital Content Migration** Are you an effective planner with strong influencing and communication skills, experienced in digital publishing platforms and content design, and adept at implementing change in complex environments? Join the ‘Transforming Oxford’s Digital Communications’ programme based in the **IT Services** team at the University of Oxford, and help shape how digital communications are delivered across our world-leading institution. **About Us** Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground- breaking research that tackles global challenges – from advancing sustainability to pioneering healthcare solutions – and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. **IT Services** is a central department that supports the entire University in achieving its academic and research goals through the innovative use of technology. Within IT Services, the **Programme and Projects Delivery Group (PPDG)** brings together specialists in programme and project management, business analysis, testing, training, communications, and change management to ensure the effective delivery of digital initiatives across the University. This is a dynamic role in which you will work closely with colleagues in the **UAS** and **UAS communications team** , with whom you can be co-located with in the office. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: * 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. * One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. * A commitment to hybrid and flexible working to suit your lifestyle. * An excellent contributory pension scheme. * Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. * Access to a vibrant community through our social, cultural, and sports clubs. **About the Role** * The University of Oxford is embarking on a significant digital transformation initiative aimed at enhancing its digital communications. As part of the Transforming Oxford’s Digital Communications Programme, we are looking for an Implementation Officer to plan and lead the migration of digital content owned the central University Administration and Services (UAS) to new platforms. * As an Implementation Officer, you will oversee and manage the migration of UAS content from existing web platforms to new Web CMS and intranet platforms. You’ll liaise with content and site owners to understand their requirements for content migration, as well as support communications and advocate for user-focused web and intranet content design. You’ll play a vital role in providing feedback from users on their needs for the ongoing development of the content hosting platforms, and overseeing the divisional migration progress. * The role offers an opportunity to make a real difference to the way Oxford’s digital communications are set up to be fit for the future, while being part of a team spanning communications and IT professionals. **About You** * You will be a skilled planner with strong communication skills, who is comfortable liaising, negotiating, and influencing at all levels of the organization. * You will have experience working with digital publishing platforms and possess content design expertise, including an understanding of information architecture, accessibility, and user-centric design and a drive to improve these. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The **closing date** for applications is 12:00 noon on **Wednesday 11 June.** **Interviews** will take place on **Friday 20 June** , in person in central Oxford.
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Job Description _________________________________________________________________________ Summary Job title Implementation Officer – UAS Digital Content Migration Division University Administration Services Department Business Change, PPDG, IT Services Location Hybrid – Remote/Dartington House/University Offices Grade and salary Grade 7: £38,674 - £46,913 per annum Hours Full time (Hybrid working) Contract type Fixed-term (18 months) Reporting to Portfolio Business Change Lead: Engagement and Dissemination Vacancy reference 179920 Additional information Colleagues currently working at the University are welcome to apply to this position as a secondment opportunity. The role The University of Oxford is embarking on a significant digital transformation initiative aimed at enhancing its digital communications. The Transforming Oxford’s Digital Communications Programme focuses on creating secure, flexible, and scalable digital platforms that will better serve internal and external audiences. The programme is pivotal to the University’s mission to support academic excellence through effective communication tools and platforms. A key part of this programme is migrating digital content from the central University Administration and Services (UAS), which is currently spread across a number of disparate platforms, from those platforms due to go out of support in late 2026. This new role will play a critical part in the delivery of the programme by planning and leading the migration of UAS content from the outgoing platforms to the new platforms whilst enabling UAS to continue to operate and deliver. The role holder will need ensure migrated content is designed in a user-centric way and facilitate feedback from UAS to support ongoing development of the new platforms. Whilst this role formally sits within the IT Services department, reporting to the Portfolio Business Change Manager, and being part of the wider Business Change and Communications Team, much of your interactions will be with the UAS division as they migrate their content, with whom you can be colocated with in the office. This is a dynamic role in which the role holder will work closely with colleagues in the UAS division, in particular the UAS divisional communications lead to whom the role will report for task setting on a day-to-day basis, as well as other members of the Migration Project Team, for example those who will be planning and coordinating the overall migration plan. Responsibilities • • • • • • • • • • • • Support the divisional communications lead to oversee and manage the migration of UAS content currently hosted on SharePoint and the Drupal 7-based Mosaic and OxWeb platforms to the new OxWeb, Fresco and OxIntranet platforms. Liaise with content/site owners to understand the size, scope and requirements of migrating sites, and Migration Tranche coordinators to agree allocation of each site to the most appropriate migration tranche. Provide feedback on any further needs for platform development required to support content migration and future adoption of the new platforms. Support communications to site and content owners to ensure they have the information needed to complete their migration responsibilities. Support identification and fulfilment of local migration resource requirements. Support site/content owners in completing site audits which will determine the destination platform(s) for content per the University’s Content Strategy and enable content to be made ready for migration. Advocate for the development of compelling, accessible and user-focused web and intranet content design that meets the user experience ambitions of the University. Oversee divisional migration progress, providing progress updates via the Migration Project Team and migration tracking tool. Identify and report risks and concerns related to migration planning, progress, resourcing, and engagement to the Migration Project and support the identification of mitigating actions. Support the implementation of local migration governance processes. Participate in the Migration Working Group to support the above responsibilities and share lessons learned with the other Migration Coordinators. Support the move to business as usual over the course of the project, including developing management and governance processes. Selection criteria Essential selection criteria 1. Project planning and management skills. 2. Strong influencing and written and oral communication skills with a high level of attention to detail and accuracy in written communications, and comfort in liaising, negotiating and influencing at all levels of the organisation. 3. Experience working with digital publishing platforms (intranets, web CMSs or both) 4. Content design experience, including in-depth understanding of information architecture, accessibility, and user-centric design. 5. Experience of working, and implementing change, in a complex environment where there is a wide range of parallel and mutually dependent activities. 6. The ability to keep up to date with, and quickly assess and plan for, the impact of rapid developments and change. 7. The ability to communicate clearly the outcomes of impact assessments. Job Description 179920 – Implementation Officer- UAS Digital Content Migration 2 8. Proven ability to multi-task, work flexibly and prioritise tasks with minimal supervision in a matrix environment. 9. Experience of effectively using a variety of business-related systems, and the ability to quickly adapt to new systems Desirable selection criteria 1. Experience and an understanding of working at the University of Oxford 2. Experience of working with the UAS division and understanding of the nature of their content. 3. Experience managing and developing large website collections. 4. Experience of the higher education sector. 5. An understanding of Drupal-based, and other content management systems. 6. An understanding of SharePoint as an intranet solution. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. IT SERVICES The role of IT Services is to ensure that the University of Oxford has the robust, reliable, and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research, administration and strategic planning. IT Services, headed by the University’s Chief Information Officer, has around 320 staff across 2 buildings, an annual revenue budget of £22m and an IT capital plan of £60M across three years. The department is divided into groups covering infrastructure services, projects and programmes, software development, and customer services. Our aim is to attract and retain a workforce that is diverse, skilled, creative, and committed. We encourage flexibility in how we work, and welcome part time and flexible working arrangements. As a department we encourage a culture where we respect each other, are accountable for what we do, where we collaborate, give and receive constructive feedback and challenge one another. IT Services is a place where we value and recognise both our own and the contributions of others. By doing so we want to create a great culture to work in and a place where we all feel we belong. For more information please visit: http://www.it.ox.ac.uk/ Job Description 179920 – Implementation Officer- UAS Digital Content Migration 3 University Administration and Services (UAS) University Administration and Services (UAS) is the collective term for the professional services departments of the University. UAS comprises structures to: • • • support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of fulltime hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly [Insert your departmental contact details]. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Job Description 179920 – Implementation Officer- UAS Digital Content Migration 4 Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Job Description 179920 – Implementation Officer- UAS Digital Content Migration 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society Job Description 179920 – Implementation Officer- UAS Digital Content Migration 6
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Implementation Officer- UAS Digital Content Migration Are you an effective planner with strong influencing and communication skills, experienced in digital publishing platforms and content design, and adept at implementing change in complex environments? Join the ‘Transforming Oxford’s Digital Communications’ programme based in the IT Services team at the University of Oxford, and help shape how digital communications are delivered across our world-leading institution. About Us Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges – from advancing sustainability to pioneering healthcare solutions – and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. IT Services is a central department that supports the entire University in achieving its academic and research goals through the innovative use of technology. Within IT Services, the Programme and Projects Delivery Group (PPDG) brings together specialists in programme and project management, business analysis, testing, training, communications, and change management to ensure the effective delivery of digital initiatives across the University. This is a dynamic role in which you will work closely with colleagues in the UAS and UAS communications team, with whom you can be co-located with in the office. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. A commitment to hybrid and flexible working to suit your lifestyle. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs. About the Role The University of Oxford is embarking on a significant digital transformation initiative aimed at enhancing its digital communications. As part of the Transforming Oxford’s Digital Communications Programme, we are looking for an Implementation Officer to plan and lead the migration of digital content owned the central University Administration and Services (UAS) to new platforms. As an Implementation Officer, you will oversee and manage the migration of UAS content from existing web platforms to new Web CMS and intranet platforms. You’ll liaise with content and site owners to understand their requirements for content migration, as well as support communications and advocate for user-focused web and intranet content design. You’ll play a vital role in providing feedback from users on their needs for the ongoing development of the content hosting platforms, and overseeing the divisional migration progress. The role offers an opportunity to make a real difference to the way Oxford’s digital communications are set up to be fit for the future, while being part of a team spanning communications and IT professionals. About You You will be a skilled planner with strong communication skills, who is comfortable liaising, negotiating, and influencing at all levels of the organization. You will have experience working with digital publishing platforms and possess content design expertise, including an understanding of information architecture, accessibility, and user-centric design and a drive to improve these. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12:00 noon on Wednesday 11 June. Interviews will take place on Friday 20 June, in person in central Oxford.
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