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IBME Administrative Assistant
subject: support-technical
further particulars: 179947 JD-SC.pdf
application closing date: 2025-06-30T12:00:00+01:00
comment: We are seeking a proactive and experienced Administrative Assistant to support several research groups within the Institute of Biomedical Engineering (IBME), with a primary focus on the CHI Lab and the Tissue Engineering Group. This permanent position is based at the Old Road Campus in Headington and involves providing comprehensive administrative and secretarial support to Professor Cui, as well as PA support to another senior academic when required. While this is a full-time role, we are open to considering part-time arrangements for a minimum of 30 hours per week. About The Role You will act as the first point of contact for Professor Cui, members of the research group, and all students, staff and visitors to the group, including international visitors. You will also liaise with HR to ensure all required visit approvals are obtained and arrange programs or meetings as needed. Under the guidance of the IBME Office Manager, you will assist with Institute-wide administrative and support tasks, working closely with PAs, other Research Group Administrators, and the Institute's administrative staff. About You You should have experience managing administrative process, including arranging complex travel, meetings and seminars. The ability to organise and prioritise a varied workload to meet deadlines is essential, along with a strong attention to detail. You should also possess strong computer skills, along with excellent written and verbal communication abilities. Experience of using financial information systems is also advantageous. What We Offer Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans The University also runs an enormous num…
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comment: We are seeking a proactive and experienced Administrative Assistant to support several research groups within the Institute of Biomedical Engineering (IBME), with a primary focus on the CHI Lab and the Tissue Engineering Group. This permanent position is based at the Old Road Campus in Headington and involves providing comprehensive administrative and secretarial support to Professor Cui, as well as PA support to another senior academic when required. While this is a full-time role, we are open to considering part-time arrangements for a minimum of 30 hours per week. **About The Role** You will act as the first point of contact for Professor Cui, members of the research group, and all students, staff and visitors to the group, including international visitors. You will also liaise with HR to ensure all required visit approvals are obtained and arrange programs or meetings as needed. Under the guidance of the IBME Office Manager, you will assist with Institute-wide administrative and support tasks, working closely with PAs, other Research Group Administrators, and the Institute's administrative staff. **About You** You should have experience managing administrative process, including arranging complex travel, meetings and seminars. The ability to organise and prioritise a varied workload to meet deadlines is essential, along with a strong attention to detail. You should also possess strong computer skills, along with excellent written and verbal communication abilities. Experience of using financial information systems is also advantageous. **What We Offer** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans The University also runs an …
notation: 179947
contact: Mrs Katherine Baysan
based near: Old Road Campus Research Building
organization part: Institute of Biomedical Engineering
salary: Standard Grade 5: £31,459 - £36,616 per annum
application opening date: 2025-05-22T09:00:00+01:00
spatial: Department of Engineering Science, Institute of Biomedical Engineering, Old Road Campus Research Building, Headington, Oxford, OX3 7DQ
type: Vacancy

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value: Job Description _________________________________________________________________________ Summary Job title IBME Administrative Assistant Division Mathematical, Physical and Life Sciences Division Department Engineering Science Location Institute of Biomedical Engineering, Old Road Campus Research Building, Headington, Oxford, OX3 7DQ Grade and salary Grade 5: £31,459 - £36,616 per annum Hours Full-time (with a 30 hour per week part-time option considered) Contract type Permanent Reporting to IBME Office Manager Vacancy reference 179947 Additional information The role We are looking for an experienced, self-motivated Administrative Assistant to provide administrative support to several Research groups in the Institute of Biomedical Engineering (IBME), primarily the CHI Lab and the Tissue Engineering group. This position is based at the Old Road Campus in Headington and includes providing comprehensive administrative and secretarial support to Professor Cui, as well as PA support to another senior academic when required. You will be a proactive, team player with an enthusiasm for administrative work, excellent communication skills and an aptitude for dealing with people. Responsibilities Research Group Administration • Act as the first point of contact for Professor Cui, members of the research group, and all students, staff and visitors to the group, including international visitors. Liaise with HR to ensure all necessary visit approvals are in place and arrange programmes or coordinate meetings as required. • Process Purchase Orders for the academics, research groups and Institute, using Oracle Financials and Marketplace systems, (e.g., for stationery, travel, consumables) and monitor and receipt the arrival of the goods, troubleshooting any difficulties. Ensure invoices are passed to Accounts for payment. Ensure accurate records are maintained, including liaison with suppliers to ensure that orders are processed and can be delivered in a timely manner. • Liaise wi…
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