Digitization Assistant

**THIS POST COULD BE CONSIDERED AS A SECONDMENT OPPORTUNITY**





**About the role**



Bodleian Digital Library Systems and Services (BDLSS) are seeking a
Digitization Assistant to work within its Digital Bodleian team. Digital
Bodleian is the Library’s flagship platform for digitized collections:
**https://digital.bodleian.ox.ac.uk**.





You will play a key role in ingesting Bodleian and Oxford colleges’ materials
into Digital Bodleian, including images of rare books and manuscripts, maps
and modern archival items. You will use online information sources and printed
catalogues to source and check bibliographic metadata for items being
digitized and carry out data entry within the digitization workflow. You will
talk to curatorial staff and academic staff where necessary, carrying out any
research, reformatting of existing catalogue entries, or analysis of images to
ensure that the data held in our repository about the digitized version of the
book is as accurate and complete as possible.





This is a full-time post, working 36.5 hours per week, fixed-term for 12
months. Hybrid working is offered on a flexible basis, although some office-
based working will be required especially during the onboarding period.





**About You**



You will be highly computer literate, with demonstrable experience in using
common software applications e.g. MS Word, Excel, Outlook, Adobe Acrobat, and
have the ability to learn quickly and use specialist software. You will have
experience of working with structured records such as cataloguing or metadata
and have excellent attention to detail, with particular regard to accurate and
efficient data entry.





**What We Offer**



As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:



• An excellent contributory pension scheme



• 38 days of annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans





More information is available at **https://hr.admin.ox.ac.uk/staff-benefits**





**Diversity**



Our staff and students come from all over the world, and we proudly promote a
friendly and inclusive culture. Diversity is positively encouraged, through
diverse groups and champions, as well as a number of family-friendly policies,
such as the right to apply for flexible working and support for staff
returning from periods of extended absence, for example, shared parental
leave.





We are committed to ensuring that our recruitment processes are inclusive and
accessible. If you require the job description or any other materials in an
alternative format, or if you would like to request any adjustments to support
you through the application or interview process, please contact the
recruitment team at recruitment@glam.ox.ac.uk.





**How to apply**



You will be required to upload your CV and a supporting evidence form using
the attached template as part of your online application. Your supporting
evidence form should list each of the essential and desirable selection
criteria, as listed in the job description, and explain how you meet each one.
Both documents must be submitted to be considered.





We aim to provide a supportive working environment and are happy to discuss
training and professional development opportunities. For queries relating to
the role, please contact Tim Dungate, Digitization and Digital Engagement
Manager (tim.dungate@bodleian.ox.ac.uk). General queries about the recruitment
and application process should be directed to the Recruitment team within our
Human Resources department (recruitment@glam.ox.ac.uk).





Please discuss secondments with your line manager in the first instance, as
you must have their agreement that you can be released for a secondment before
you submit an application. **https://hr.admin.ox.ac.uk/secondments**





Only applications received online by 12.00 midday (BST) on Wednesday 6 August
2025 can be considered. Interviews are expected to take place on Friday 22
August 2025.