Job Description _________________________________________________________________________ Summary Job title Prospect Research Officer Division University Administration and Services Department Development and Alumni Engagement Location University Offices, Wellington Square, Oxford OX1 2JD - but you may be able to agree a pattern of regular remote working with your line manager. Grade and salary Grade 7: £36,024 - £44,263 per annum with possible extension to £48,350 Hours Full time (37.5 hours per week) Contract type Permanent Reporting to Prospect Research Manager Vacancy reference 173573 Additional information Applications are welcome and encouraged from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. Development and Alumni Engagement is committed to equality and values diversity. Development and Alumni Engagement (DAE) DAE is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities. The office is one of the central administrative departments of the University, collectively known as University Administration and Services. Due to the nature of its work, DAE collaborates closely with a number of other units and teams, particularly Public Affairs, Finance, Research and Legal. In 2019, the University and the colleges completed the Oxford Thinking Campaign, which raised £3.34bn, and is the most successful higher education fundraising campaign in Europe. The University is currently planning its next major campaign and, as a member of DAE, the post holder will have a key role to play in helping realise its successful delivery. In addition to front-line fundraising and alumni engagement staff, DAE has a number of teams that cover particular support functions. These include:   Donor Relations Events      Research International Engagement Development and Alumni Relations Systems (DARS) (which supports the Development and Alumni Relations database) Communications Marketing and Insights It also works closely with Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. In addition, there are four overseas offices whose remit includes development and alumni engagement; these offices are located in North America, Japan, Hong Kong, and Switzerland. For further information please visit: Development Office (ox.ac.uk) and HOME | Oxford Alumni DAE is committed to equality and values diversity. The University holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all The role Key relationships: Other members of the Prospect Research Team, Development and Alumni Engagement Senior Leadership Team, Heads of Development and other solicitation staff. Purpose: To work as a member of the Development and Alumni Engagement Prospect Research Team in providing research, analysis, and due diligence on potential and actual donors to the University, both individuals and organisations, and identifying potential new donors capable of making major gifts. The post holder will be able to use the support services provided (accounting, database, communications, stewardship and research). The post holder will be based in central Oxford, but they may be able to agree a pattern of regular remote working with their line manager. The line manager will regularly review progress. There may be opportunities for career development within the office structure. DAE seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible, as well as a comprehensive induction process. DAE’s work covers a wide range of activities and priorities which will inevitably change from day to day. All staff operate as a team, and, while each has their own responsibilities, they are expected to assist each other in peak periods. The post holder will need to become conversant with the University as a whole and especially with the numerous academic staff and volunteers. Development and Alumni Engagement values The following points lay down the foundations of DAE’s working ethos, culture and values. Aspirational and celebratory in turn, they provide a central framework for individual members of staff and teams, encouraging personal and professional growth.  We value each other – We respect the professional expertise of our colleagues. An approachable, friendly and kind office, we work in an environment where transparency of action and clarity of intent create openness and trust.  We work collaboratively – Whether within our own teams, across DAE, the collegiate University, or beyond, working collaboratively is second nature to us, and enables us to navigate complicated landscapes successfully. 2  We go beyond – We prize working with a high degree of autonomy and trust, and deliver a wide range of projects to the very highest standards. We are committed to personal, professional development.  We are part of something bigger – Our work supports the strategic priorities of the University of Oxford. We take pride in the contribution we – individually and collectively – make to the University. Responsibilities The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be versatile and adaptable, and able to contribute to the development of the fundraising and alumni engagement functions of the collegiate University. The main duties of this post will be as follows:  Researching and writing briefings on people, companies, foundations and trusts, tailored to requests and completed to deadlines. These vary greatly in depth according to their purpose, and include in-depth research for the use of the University’s leadership including Vice-Chancellor, Pro-Vice-Chancellors, Chief Development and Alumni Engagement Officer, as well as colleagues in Development and Alumni Engagement, and others. This research directly informs the University’s decisions about its potential philanthropic engagements, and their potential financial value  Researching and compiling information for the University’s risk assessment and donations and funding acceptance process, including regular production of complex reports for the Committee to Review Donations and Research Funding. This involves identifying and summarising potential legal, financial and reputational risks to the University which inform decisions on whether the University will accept or reject major gifts and funding  Researching and identifying potential donors with whom the University will aim to develop significant philanthropic relationships. These will be drawn from several groups: high net-worth individuals (both alumni and non-alumni), the corporate sector, trusts and foundations and other bodies from which funding may be obtained  Building successful relationships with staff in Development and Alumni Engagement and other colleagues working in development roles. Providing advice, guidance and training on research, due diligence and prospect data matters, which may be in a one-to-one or group setting  As required, assisting with responding to incoming requests and the distribution of tasks within the team  Using the Development and Alumni Engagement database expertly (training is provided) to understand our relationships, create new opportunities, and to capture information effectively  Monitoring the philanthropic and business environments, providing regular and ad hoc news updates.  Maintaining and developing our research and business information resources, and identifying potentially useful resources and tools  Answering general enquiries from across the University relevant to the work of the team You will carry out any other duties which are requested by the line manager and are commensurate with the grade of this post. Selection criteria Selection criteria will be assessed by application/cv and by interview/exercise 3 Essential selection criteria  Degree or equivalent, or able to offer the equivalent in terms of professional training and experience  Experience of prospect research in a fundraising organisation OR experience in a research-focused or information-focused role in a business setting such as consultancy, law, banking or professional services  Excellent research skills; the ability to plan a research strategy and to adopt creative approaches to research wherever useful  Excellent standard of written and spoken English, good communication skills, and the ability to produce clear, accurate and concise written reports  Enjoyment of working collaboratively in a team, with the ability to build successful relationships within the team and beyond it  Willingness to be adaptable, and capability of switching effectively between work of different types whilst maintaining care and attention to detail. Commitment to providing a high quality service  Good knowledge of the overall business environment and of current affairs  Numeracy and the ability to understand and explain financial information  Tact and discretion Desirable selection criteria  Experience of reputational due diligence research  Experience of major gift fundraising, particularly within a Higher Education setting  Experience of using online subscription-based news databases, such as Lexis-Nexis or Factiva, and company databases, together with advanced Internet searching skills  Successful experience of providing, and willingness to provide, training to individuals and groups of different sizes Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows:  Lone Working 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. We encourage applicants from all sectors of the community and are keen to encourage candidates from underrepresented groups to apply. The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. For more information about equality-related networks for staff and students, please visit https://edu.admin.ox.ac.uk/networks#/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to submit a CV and a letter of application. The cover letter must explain why you are interested in the role and explain how you match the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). 5 If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@devoff.ox.ac.uk To return to the online application at any stage, please go to: https://www.recruit.ox.ac.uk/. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits 6 University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 7
Job Description ___________________________________________________________ Summary Job title DARS Senior User Engagement Officer Division University Administration and Services Department Development and Alumni Engagement Location University Offices, Wellington Square, Oxford OX1 2JD - but you may be able to agree a pattern of regular remote working with your line manager. Grade and salary Grade 7: £36,024 - £44,263 per annum with possible extension to £48,350 Hours Full time (37.5 hours) Contract type Permanent Reporting to DARS User Engagement Team Lead Vacancy reference 173358 Additional information Applications are welcome and encouraged from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. The Development Office is committed to equality and values diversity. Development and Alumni Engagement (DAE) DAE is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities. The office is one of the central administrative departments of the University, collectively known as University Administration and Services. Due to the nature of its work, DAE collaborates closely with a number of other units and teams, particularly Public Affairs, Finance, Research and Legal. In 2019, the University and the colleges completed the Oxford Thinking Campaign, which raised £3.34bn, and is the most successful higher education fundraising campaign in Europe. The University is currently planning its next major campaign and, as a member of DAE, the post holder will have a key role to play in helping realise its successful delivery. In addition to front-line fundraising and alumni engagement staff, DAE has a number of teams that cover particular support functions. These include:     Donor Relations Events Research International Engagement    Development and Alumni Relations Systems (DARS) (which supports the Development and Alumni Relations database) Communications Marketing and Insights It also works closely with Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. In addition, there are four overseas offices whose remit includes development and alumni engagement; these offices are located in North America, Japan, Hong Kong, and Switzerland. For further information please visit: Development Office (ox.ac.uk) and HOME | Oxford Alumni DAE is committed to equality and values diversity. The University holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The role Key relationships: Members of the DARS Process and Training Team and DARS Support Centre; members of Development and Alumni Engagement; members of IT Services; Departmental and College development staff; other administrative staff as appropriate. Purpose: To meet the objectives outlined below and other key strategic priorities as identified by the University. The post holder will be able to use the support services provided (accounting, database, communications, stewardship and research). The post holder will be based in central Oxford, but they may be able to agree a pattern of regular remote working with their line manager. The line manager will regularly review progress. There may be opportunities for career development within the office structure. DAE seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible, as well as a comprehensive induction process. DAE’s work covers a wide range of activities and priorities which will inevitably change from day to day. All staff operate as a team, and, while each has their own responsibilities, they are expected to assist each other in peak periods. The post holder will need to become conversant with the University as a whole and especially with the numerous academic staff and volunteers. Development and Alumni Engagement has implemented an advanced constituent relationship management system, known as the Development and Alumni Relations System (DARS), which is available to support development and alumni relations activity across colleges, faculties, departments, administrative units, international offices, recognised alumni societies, and sports and other entities associated with the University (known as Participants). Live since 2009, the primary purpose of this System to provide a common source of data on all alumni, donors and friends of the collegiate University. The underlying database comprises data that have been collated by the University and each of the Participants, and the intention behind this shared resource is to improve mutual understanding, by enhancing the quality of our communication at all levels and developing a better appreciation of our relationship with alumni, donors and friends. DARS includes a relationship management and fundraising database with analysis and reporting tools called Blackbaud CRM (BBCRM) and an integrated web portal for alumni to update their own contact details and book places on events called Blackbaud Internet Solutions (BBIS), alongside several other smaller software tools. The System is currently used by members of UODO and the Alumni Office and by around 50 other departments and colleges. For the purposes of the Data Protection Act 2018 (“the DPA”), the University and the applicable Participant(s) are joint “data controllers” of the personal data held in DARS. The DARS Support centre, which supports the DARS system, is comprised of three teams: User Engagement, Data & Migrations, and Application Support This particular role is that of a member of the User Engagement Team. The JD - DARS Senior User Engagement Officer - CLEAN2 Support Centre is responsible for driving forward the use of DARS to support the collegiate University’s fundraising and alumni relations objectives and providing support to all current Users via the DARS Service Desk. It also helps to ensure that processes within the System are undertaken appropriately and in accordance with the DPA at all times. The Support Centre also more closely supports UODO in its management and usage of DARS, and acts to facilitate positive and responsible collaboration between DARS Participants and currently non-participating colleges, faculties, departments, administrative units, international offices, recognised alumni societies, and sports and other entities associated with the University. This post primarily focuses on user engagement, learning and development as well as business partnerships and customer services. It involves improving business processes in accordance with DARS, managing and nurturing relationships with business partners, creating and delivering and updating training courses, and producing various learning materials for DARS. Working within the User Engagement Team, and reporting to the User Engagement Team Lead, the post holder will be responsible for process mapping and project support, one-to-one coaching sessions, facilitating workshops and presentations, and offering floor-walking support, as necessary. As such, this post holder will play a key role in driving forward the use of DARS to support the collegiate University’s fundraising and alumni relations objectives and providing a wide range of support to all current Users via the DARS Service Desk. The User Engagement team also more closely supports UODO in its management and usage of DARS, and acts to facilitate positive and responsible processes across DARS Participants. The post holder simultaneously helps to ensure that the System is held and used appropriately at all times. This is a varied role where the post holder will be expected to use initiative, prioritise their workload and work with minimal supervision. In addition to becoming an expert user of the DARS software, the successful candidate will need to develop an understanding of the business processes used by the DARS user community. The post holder will need to become proficient in the use of various business systems, such as web authoring and eLearning authoring tools (training can be provided in areas where the post holder may be unfamiliar). Development and Alumni Engagement values The following points lay down the foundations of DAE’s working ethos, culture and values. Aspirational and celebratory in turn, they provide a central framework for individual members of staff and teams, encouraging personal and professional growth.  We value each other – We respect the professional expertise of our colleagues. An approachable, friendly and kind office, we work in an environment where transparency of action and clarity of intent create openness and trust.  We work collaboratively – Whether within our own teams, across DAE, the collegiate University, or beyond, working collaboratively is second nature to us, and enables us to navigate complicated landscapes successfully.  We go beyond – We prize working with a high degree of autonomy and trust, and deliver a wide range of projects to the very highest standards. We are committed to personal, professional development.  We are part of something bigger – Our work supports the strategic priorities of the University of Oxford. We take pride in the contribution we – individually and collectively – make to the University. Responsibilities The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be versatile and adaptable, and able to contribute to the development of the fundraising and alumni engagement functions of the collegiate University. JD - DARS Senior User Engagement Officer - CLEAN3  Possess a comprehensive knowledge of the DARS system and act in a consultative role as a product expert when required  Develop a broad knowledge of the collegiate university, fundraising practices and how alumni relations is undertaken Learning and Development  Design, develop, and deliver comprehensive learning and development programs for internal departments colleges.  Update training courses and learning materials in light of course evaluations, IT functionality enhancements and changes to business processes.  Collaborate with the DARS Service Desk and Users to pinpoint areas that necessitate supplementary assistance. Develop concise reference materials and eLearning modules addressing these specific subjects.  Develop educational resources such as guides, online training modules, and seminars.  Write procedures and protocols where necessary to ensure consistent and accurate system usage and data entry. Business Partnership  Provide partners with product and technical support, addressing concerns and queries promptly and thoroughly to maintain high partner satisfaction.  Offer customised coaching and training sessions for small groups, as well as provide online and on-site support to DARS users seeking help with their training.  Act as the primary point of contact for partners, gaining deep insight into their objectives, addressing their needs, and ensuring their success with our products and services.  Visiting Colleges and Departments to provide face-to-face assistance and conduct partnership meetings  Offer customised coaching and training sessions for small groups, as well as provide online and on-site support to DARS users seeking help with their training. User Engagement  Develop and implement strategies to increase user engagement and satisfaction.  Analyse user feedback and data to identify areas for improvement and innovation.  Coordinate with internal teams to ensure user needs and feedback are integrated into product enhancements.  Create and manage user communities, forums, and events to foster a sense of belonging and active participation.  Provide extensive support to the DARS user community Other  Any other duties which are requested by Development and Alumni Engagement and are commensurate with the grade of this post. It is essential that the post holder develops good professional working relationships with the other members of the team, or temporary staff employed in such a role from time to time.  Oversee the work of team members, assume leadership in collaborative projects, or in the absence of the team leader, and manage the coordination of work and responses to users; allocate and prioritize tasks in the work queue. JD - DARS Senior User Engagement Officer - CLEAN4  Supervise other team members’ work; take the lead in joint tasks, or when the team leader is absent, and coordinate the work and responses to users; assignment and prioritisation of the work queue Selection criteria Essential selection criteria 1. A good general level of education 2. Outstanding written and verbal communication skills, including the ability to relate confidently and effectively to users at all levels and all abilities, and via all appropriate mechanisms including email, telephone, face-to-face and screen-sharing. 3. Excellent interpersonal and customer service skills; with the ability to show good judgement, tact and discretion, supporting individuals at all levels of ability and seniority, confidently and professionally. 4. Experience of designing, administering and delivering IT training to end users, preferably both online and in person, presenting content on training courses logically and clearly. 5. Experience of developing learning materials including but not limited to training manuals, quick reference guides, video tutorials eLearning tools, and presentations to support training courses and the user community’s business processes. 6. Excellent organisational skills, with the ability to manage own work successfully without day-to-day supervision and to deal with multiple tasks at once, and a proven track record of working effectively as part of a wider team. 7. Proficient in utilising Word and Excel, creating impactful PowerPoint presentations, and possessing expertise in Excel functions. Additionally, well-versed in various file types and formats, with a comprehensive understanding of software applications such as content development, email, and web browsers. 8. Proven project management experience 9. Adaptable, versatile and reliable attitude, with good time-keeping skills and a commitment to continuous improvement, learning and personal development. 10. Proficient in utilising Learning Management systems (LMS), demonstrating a track record of effectively manging online educational platforms to facilitate learning experiences. 11. Customer centric, account management or business partner experience Desirable selection criteria 1. A recognised training qualification (such as TAP, CIPD or MCT). 2. Experience of working in the Higher Education sector, or within a fundraising or alumni relations role. 3. Ability to write data queries to enable the efficient and accurate extraction of data from the database in a number of formats and to manipulate and re-order data in ways to make it acceptable to users. 4. Experience of creating and editing web pages using HTML and/or a web authoring tool, along with knowledge of related web technologies such as CSS, JavaScript or Query. 5. Knowledge of the DARS system as used at the University of Oxford; or other comparable fundraising or relationship management software (such as Blackbaud Raise’s Edge, Microsoft Dynamics, Salesforce) JD - DARS Senior User Engagement Officer - CLEAN5 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows:  Lone Working About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. You will be asked to send a CV and a letter of application. The letter must explain why you are interested in the role and explain how you match the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. JD - DARS Senior User Engagement Officer - CLEAN6 Please submit all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly to recruitment@devoff.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. JD - DARS Senior User Engagement Officer - CLEAN7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. JD - DARS Senior User Engagement Officer - CLEAN8
a un site
Standard Grade 8: £45,585 - £54,395 per annum with possible extension to £59,421
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Job Description _________________________________________________________________________ Summary Job title Senior Student Survey and Data Analyst Division Academic Administration Division Department Student Registry Location Examination Schools, High Street, Oxford Grade and salary Grade 8: £45,585-£54,395 per annum Hours Full time Contract type Permanent Reporting to Head of Student Data Analytics Vacancy reference 173459 Additional information For the right candidate we would consider underfilling the role as a grade 7 Student Survey and Data Analyst (£36,024-£44,263 per annum) with an appropriate reduction in duties. The role The Student Data Management & Analysis (SDMA) team provides a portfolio of data, reporting and statistical services for the University of Oxford, in addition to maintaining and facilitating access to reporting datasets on Oxford students and undergraduate applicants, and leading on developing strategy for and facilitating delivery of university-wide student surveys. This role is located within the statistical services team, with responsibilities split approximately 50:50 between student surveys and statistical analysis projects. On the surveys side, you will be the lead for the University’s centrally managed surveys and will matrix manage the contributions from other teams (e.g. policy, operational and communications teams) that play an important role in surveys. You will produce analysis of student survey results, including committee papers, headline reports and dashboards, and will actively engage with stakeholders to understand their needs and ensure that reporting is both useful and accessible. You will also make recommendations to the Student Survey Operations and Strategy Groups regarding the feasibility, design and set-up of surveys, and use the University’s recommended survey tools (e.g., JISC Online Surveys and MS Forms) to build/adjust surveys as necessary. Additionally, it is expected that you will act as an expert on student surveys and survey design, providing best practice, advice and support as needed to colleagues who are running their own surveys. There is an expectation that you would be responsible for producing a range of Power BI dashboards as a primary means of sharing survey results and analysis, but we are happy to consider candidates without experience of dashboard design or business intelligence tools like Power BI or Tableau and to provide training and support in these areas. However, you would be expected to have a good sense of the principles of clear presentation and communication of numerical data and statistical analysis. Alongside the survey work, you will provide statistical support to other departments and divisions and design and deliver pieces of statistical research in the area of student data analysis and aligned with the University’s strategic priorities (e.g. the Access and Participation Plan). You will either be working independently or in collaboration with the Senior Statistical Analyst. You will work with a degree of independence, liaising directly with senior colleagues to establish research questions, agree appropriate methodologies and communicate findings clearly, accessibly and persuasively. You will also work closely with colleagues in SDMA to ensure that findings from statistical research are informing the wider provision of data analysis and reporting. The ability to collaborate and manage work effectively online will be key to the role. You will be expected to show a degree of independence and given freedom to manage your own work, but also to understand the value of working as part of a team. Responsibilities 1. Student Surveys a) Analyse responses to key student surveys and present results in multiple formats, including committee papers, presentation, headline reports and dashboards. b) Regularly review student survey reporting, liaising with stakeholders to gather their feedback and requirements and ensuring that reporting is informative and accessible to a range of users requiring analysis at differing levels of granularity. c) In collaboration with the Student Surveys Strategy Group, lead the development and implementation of a University-wide Student Survey Strategy that aims to maximise student response rates and the quality of the feedback. d) Lead on questions relating to design and set up of the primary student surveys, provide tips on best practice and act as a key source of expertise on student surveys, both for the Student Surveys Strategy and Operations Groups and for colleagues across the collegiate university. 2. Statistical Analysis a) Independently design, develop and deliver discrete analytical research projects focused on student data, working with senior academic and administrative colleagues to develop briefs aligned with university priorities, advising them on the most appropriate research design and identifying research requirements, anticipated audience and project timelines. b) Present complex statistical and analytical findings both verbally and in writing to administrators, academics and University committees responsible for the policy making, ensuring clarity and accessibility for audiences with varying levels of statistical expertise, and being able to defend challenges made against statistical approaches and reassure colleagues that a robust statistical approach was taken. c) Maintain a good degree of familiarity with internal and external comparative data sources (e.g. HEIDI+, UCAS data analysis), understanding the opportunities and limitations presented by each of these and the ability to advise senior colleagues on the feasibility of different lines of enquiry or research techniques. d) Establish and maintain networks of internal stakeholders and external contacts across HEP networks and the HE statistics community, maintaining a good awareness of sector developments and best practice and seeking to raise the profile of student statistics at Oxford. 3. General Duties a) Extract data from the university’s main student record systems, other internal and externally sourced datasets, using a range of existing reporting and data manipulation tools. b) Work with colleagues within SDMA and across the collegiate university to identify potential improvements to data capture, analysis and reporting to enhance the university’s student data analysis portfolio, including advising on incorporation of statistical analyses into standard data reporting, and improving the alignment between in-depth research papers and data dashboards. c) Carry out any other reasonable duties as required by your line manager or the Head of Student Data Analysis or Director of Student Registry. Selection criteria Essential selection criteria Applicants and post holders are expected to be able to demonstrate the following competencies and experience. During recruitment consideration will be given to applicants who may not have proven experience in all areas, but who have demonstrable capability to develop the required competencies. Post holders are expected to meet these Senior Student Survey and data Analyst March 2024 2 criteria during their term of appointment and will be monitored through the usual channels such as annual personal development reviews. 1. A first degree in a subject containing a significant statistical element, or equivalent professional experience; a higher qualification relating to data analysis would be advantageous. 2. Significant experience working with surveys and in the quantitative analysis of survey responses. 3. Good understanding of statistical methods (including descriptive statistics and regression modelling), extensive experience with one or more statistical packages (e.g. SPSS, R, Python) and awareness of the need for reproducible research. 4. Ability to communicate effectively orally and in writing with stakeholders, including at a senior level, and with different levels of statistical expertise, and experience in writing statistical reports in plain English with excellent attention to detail. 5. Good stakeholder engagement skills, showing a customer-focused approach to delivery, but with the confidence to push back where required and set realistic expectations. 6. Ability to act as a subject matter expert, translating complex data problems and concepts into appropriate and accessible outputs, and to provide advice and training to non-expert colleagues. 7. Commitment to ethos of continuing service improvement and continuing professional development, looking to improve your own skillset and the quality of our service over time. 8. Excellent organisational skills with ability to balance multiple parallel projects and conflicting priorities, ensuring all work is completed to agreed deadlines. 9. Ability to work well within a team, including collaborating via online tools (e.g. MS Teams, Trello), and to supervise project contributions from colleagues outside of your immediate team. Desirable selection criteria 1. Experience of designing large-scale surveys, especially with a student or customer experience focus and experience in survey design software such as Jisc Online Surveys. 2. Experience using Tableau, Power BI or similar tools to produce data visualisations for a range of stakeholders and an understanding of the theory of data visualisation. 3. Awareness of issues relating to the processing and analysis of student data, including data protection and information security, quality assurance processes, and sensitivities around special category data. 4. Experience working with student data within a higher education provider, preferably including experience of SITS/eVision. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Senior Student Survey and data Analyst March 2024 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Student Registry Student Registry is responsible for the running of the University’s examinations; managing the student record held on the SITS student record system (records are held on 122,000 current and past students, with 140 data items on each; and reporting and analysing student data). This work is achieved and undertaken by six teams: Academic Records Office Degree Conferrals Office Data Quality Team Student Assessments Student Data Management and Analysis Student Immigration To maintain the student records, the Student Registry works closely with colleges and departments to obtain and update the data, manages the Student Registration process and carries out monitoring and exception reporting, including work to produce the annual returns to the Higher Education Statistics Agency (HESA). The Section manages all aspects of the University’s examinations from the configuration of assessments in SITS to the publication of results: including the entering of students onto assessments, the running of those assessments (both examinations and submissions), examiner appointment, and management of student examination alternative arrangements. It also oversees the administration processes underpinning the research student examination. Student Registry is responsible for verifying student degrees and working with colleges and the Proctors’ Office to facilitate the running of the University’s Degree Ceremonies. The team develops reports for staff accessed through SITS eVision and Tableau, and for the public via the web, responds to FOI requests, and works with admissions offices and Education Policy Support to analyse applicant and student data to support the formulation of a range of policies ranging from widening participation to students’ career destinations. The team also manages Tier 4 student visa compliance and offers expert advice and guidance on all student immigration matters. Student Registry coordinating the Orientation Programme for new European and international students and student surveys, including the Student Barometer and National Student Survey. Academic Administration Division The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from pre-admission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: Senior Student Survey and data Analyst March 2024 4 - Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. - Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. - Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. - Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. The AAD comprises: the Careers Service, Education Policy Support, Graduate Admissions, the Language Centre, the Centre for Teaching and Learning, Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly aadadminsupport@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Senior Student Survey and data Analyst March 2024 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Senior Student Survey and data Analyst March 2024 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society Senior Student Survey and data Analyst March 2024 7
This role is for internal candidates only. About the Role: The University of Oxford is seeking an accomplished and innovative leader to take on the role of Programme Lead for Research Finance Management Improvement. This pivotal position arises from the recent comprehensive review of Research Finance Management (Post Award), aiming to enhance our financial and research management processes. Key Responsibilities: Programme Development and Implementation: You will be responsible for creating and managing a programme to deliver the key recommendations from the Research Finance Management Service Review. Stakeholder Engagement and Collaboration: Act as an ambassador for the programme, fostering strong relationships with stakeholders across the University. Align the programme with other strategic initiatives, such as the Digital Transformation Programme and the Professional Services Strategic Review, to leverage synergies and maximise improvement opportunities. Training and Guidance Development: Lead the development of a comprehensive training programme and update guidance materials to support research finance management. Collaborate with subject matter experts to create sustainable training resources and ensure they are integrated into the University’s ongoing professional development frameworks. Community Support and Development: Enhance the research finance management community by developing networks and promoting best practices. Align this work with the Professional Services Together people priority, supporting career pathways and inclusive leadership within the University. Process Improvement: Drive process improvements identified in the Service Review, working closely with related teams and initiatives to support change and enhance the efficiency and effectiveness of research finance management. About You: This post is offered as a two-year secondment or fixed term post. It would suit a Head of Administration and Finance or Senior Grants Officer with experience of overseeing post-award administration of a portfolio of funded research and supporting academic colleagues and/or a participant on the Professional Services Leadership programme. You will have knowledge and experience of research financial management and financial administration, and skills in project planning and working with a range of parallel activities. You will have excellent leadership skills, with the ability to win trust and work collaboratively and empathetically with a range of stakeholders, and experience of successfully managing change beyond formal spans of control in a complex, multi-stakeholder environment. Reporting Structure: You will report to the Director of Finance Operations with a dotted line to the Executive Director, Research Services. You will lead a delivery team, including a grade 8 and two grade 7 staff, and collaborate closely with other teams within the Finance Division and Research Services. Application Process: The University of Oxford values diversity and is committed to creating an inclusive environment for all employees. We encourage applications from all sections of the community. Join us in shaping the future of research finance management at the University of Oxford. Your expertise and leadership can drive excellence and innovation in this critical area. Note: This role can be offered as a secondment opportunity or a 2-year fixed-term contract. To apply, please submit your CV and a cover letter outlining your suitability for the role. Only applications received on or before Friday 5 July 2024 can be considered. Interviews are currently expected to be held in-person on Friday 12 July 2024. Committed to equality and valuing diversity
We are seeking a motivated and analytical person to join our experienced team, to conduct philanthropy research and reputational due diligence research in a higher education setting. About the role: Within the University of Oxford’s Development and Alumni Engagement office, our work drives the ambitious fundraising activities of the University, by providing tailored insights to build relationships with new and existing major donors (individuals, corporations and foundations). Finding, evaluating, and communicating information clearly and effectively is the essence of this role. The position sits in a friendly and dynamic team who can provide training. We support a diverse set of fundraising priorities, on themes ranging from innovative medical and scientific advances, to widening access to our University, to supporting world-class museums. We offer a fulfilling working environment with a wealth of opportunities to develop professional skills. About you: We want to hear from candidates who bring successful experience in a research- or information-focused role in business settings such as consultancy, law, banking, professional services, the civil service, or similar; or with experience of research in fundraising. As well as outstanding research and written communication skills, other qualities we are seeking include a commitment to providing a high-quality service; an ability to assess information rapidly and rigorously from a variety of sources; knowledge of current affairs; attention to detail; an adaptable approach; curiosity and creativity; the desire to work collaboratively and build positive relationships with colleagues in the team and across the wider University. What We Offer: Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: Flexible hybrid working An excellent contributory pension scheme 38 days annual leave Membership to CASE Training and development opportunities A comprehensive range of childcare services Family leave schemes Cycle loan scheme Membership to a variety of social and sports clubs Discounted bus travel and Season Ticket travel loans Application process: Click the link to ‘Apply’ and follow the on-screen instructions on our Application portal. Applications must include of a CV and a letter of application, in your own words (in PDF format), outlining your motivations to apply for this role, your relevant experience and how you meet the criteria of the person specification. For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. Only applications received before 12.00 noon on 1 July 2024 can be considered. Interviews are currently scheduled to take place on 19 July 2024, in person in Oxford. Development and Alumni Engagement is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply.
173358 - DARS Senior User Engagement Officer
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CENTRE FOR TEACHING AND LEARNING, Littlegate House, Oxford
University Administration and Services (UAS)
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Job Title: Digital Education Adviser Centre for Teaching and Learning Grade 7 This vacancy can be considered a secondment opportunity. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Department The Centre for Teaching and Learning (CTL) supports the academic development of teaching at the University by: • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. Digital Education Advisers/Assistants work with colleagues across Oxford to support their use of digital education to achieve their aims for teaching and learning. The CTL have multiple Digital Education Adviser posts available at varying fixed term contract lengths between 1 and 2 years. The department are also advertising for fixed term grade 6 Digital Education Assistant, the advert and job description for this role can viewed by searching for vacancy ID 173570. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. About the Role As a Digital Education Adviser you will join the dynamic and agile Digital Education team in the CTL where you will build strong relationships with colleagues across Oxford, providing services, advice, and hands-on support to help achieve educational goals and improve local practices. You will offer support to academic and administrative staff, helping them design and implement flexible, inclusive learning pathways and interactive learning assets. You will also develop guidance materials and run training sessions and workshops that help our staff improve their digital education skills. Staying current in digital education you will act as a contact for specific tools, processes, or pedagogical approaches, such as learning design or AI, evaluating and supporting innovation in those domains, and ensuring the expertise of the team in those areas. Your responsibilities may also include generating data and reports, checking compliance with legislative requirements such as digital accessibility and data protection, and providing second-line support for digital education through our Service desk. About You Your strong foundation in digital education will bring practical knowledge to the role, enabling you to contribute effectively to the development of teaching and learning with technology at Oxford. Your technical skills will be grounded in pedagogical principles, ensuring your interventions enhance the experience of students and staff while adhering to best practice. You will have a proven track record of facilitating professional development opportunities for staff, empowering them to use digital tools effectively. You will be proficient in using a range of digital education tools such as Canvas and Panopto as well as allied digital education technologies in areas including accessibility, testing new features and tools, assessment, polling and collaboration, making you equipped to support diverse needs within an academic setting. You will possess strong organisational and problem-solving skills, enabling you to manage competing priorities effectively and work autonomously with minimal supervision. Your excellent written and verbal skills will allow you to communicate complex information clearly and effectively. Furthermore, your interpersonal skills will enable productive collaboration with colleagues from various University departments and roles, fostering a culture of continuous improvement in digital education. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12noon on 27 June 2024. Interviews are expected to take place on Friday 12 and Monday 15 July 2024 and will be held in-person.
Dartington House, Little Clarendon Street, Oxford
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The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Development and Alumni Relations System (DARS) team is dedicated to enhancing the University's engagement with its alumni and donors through an advanced constituent relationship management system. Our team focuses on supporting this CRM system to drive fundraising and strengthen alumni relations, ensuring seamless collaboration and continuous improvement in our processes and user support. **About the Role** As a member of the User Engagement team, your role will be integral to supporting and enhancing the University's CRM system for development and alumni engagement. Key responsibilities include: * **User Training and Engagement:** Develop and update training courses, create learning materials, and facilitate workshops to ensure effective user engagement with the DARS system. * **Business Process Improvement:** Analyse and enhance business processes to optimize the functionality and efficiency of the DARS system. * **Support and Relationship Management:** Provide comprehensive support through one-on-one coaching, project assistance, and managing key business partnerships to maintain strong collaborative relationships. **To Be Successful You ’ll Need:** * **Excellent Communication Skills:** Ability to clearly convey information and facilitate training sessions, workshops, and presentations. * **Analytical Abilities:** Proficiency in analysing business processes and identifying areas for improvement. * **Relationship Management:** Experience in managing and nurturing business partnerships or building and maintaining strong collaborative relationships. * **Interpersonal Skills:** Excellent interpersonal and customer service skills. * **Technical Proficiency:** Proficient in utilising Microsoft Word, Excel, and PowerPoint to create impactful presentations and documents. * Proficient in learning management systems (LMS) and various e-learning platforms. * Knowledge of the DARS system as used at the University of Oxford; or of other comparable fundraising or relationship management software (such as Blackbaud Raiser's Edge, Microsoft Dynamics, Salesforce * **Project Management:** Skills in managing projects, providing project support, and ensuring timely delivery of objectives. * **Training and Development:** Proficient in designing and implementing training programs, crafting educational resources, and utilising learning management systems to enhance employee development. **What We Offer:** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: * Flexible hybrid working * An excellent contributory pension scheme * 38 days annual leave * Membership to CASE.org * Training and Development opportunities * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Membership to a variety of social and sports clubs * Discounted bus travel and Season Ticket travel loans **Application process:** * Click the link to ‘Apply’ and follow the on-screen instructions on our Application portal. * Applications must include of a CV and a letter of application, in your own words (in PDF format), outlining your motivations to apply for this role, your relevant experience and how you meet the criteria of the person specification. * For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. Only applications received before 12.00 noon on **4 July 2024** can be considered. Interviews are currently scheduled to take on **19 July 2024** , in person in Oxford. _Development and Alumni Engagement __is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply._
Job Description 170899 - Project Communications Officer
Academic Administration Division Communications
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Job Title: Digital Education Assistant Department/Division/Faculty: Centre for Teaching and Learning Grade 6 This vacancy can be considered a secondment opportunity. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Department The Centre for Teaching and Learning (CTL) supports the academic development of teaching at the University by: • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. Digital Education Advisers/Assistants work with colleagues across Oxford to support their use of digital education to achieve their aims for teaching and learning. The CTL have multiple Digital Education Assistant posts available at varying fixed term contract lengths between 1 and 2 years. The department are also advertising for fixed term grade 7 Digital Education Adviser, the advert and job description for this role can viewed by searching for vacancy ID 173571. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. About the Role As a Digital Education Assistant you will join the agile Digital Education Team in the CTL where you will build strong relationships with colleagues across Oxford, providing services, advice, and hands-on support to help achieve educational goals and improve local practices. You will offer support to academic and administrative staff, helping them design and implement flexible, inclusive learning pathways and interactive learning assets. You will also develop guidance materials and support training sessions and workshops that that help our staff improve their digital education skills. Staying current in digital education you will help support specific tools, processes, or pedagogical approaches, such as learning design or AI, assisting staff using those tools. Your responsibilities may also include generating data and reports, checking compliance with legislative requirements such as digital accessibility and data protection, and providing second-line support for digital education through our Service desk. About You Your foundation in digital education will bring practical knowledge to the role, enabling you to contribute to the development of teaching and learning with technology at Oxford. Your technical skills will draw on pedagogical principles, helping your interventions enhance the experience of students and staff while adhering to best practice. You will have experience of supporting professional development opportunities for staff, empowering them to use digital tools effectively. You will be proficient in using a range of digital education tools such as Canvas and Panopto as well as allied digital education technologies in areas including accessibility, testing new features and tools, assessment, polling and collaboration, helping you support diverse needs within an academic setting. You will possess good organisational and problem-solving skills, enabling you to manage priorities effectively and work autonomously with minimal supervision. Your written and verbal skills will allow you to communicate information clearly and effectively. Furthermore, your interpersonal skills will enable collaboration with colleagues from various University departments and roles, fostering a culture of continuous improvement in digital education. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12noon on 27 June 2024. Interviews are expected to take place on Friday 12 and Monday 15 July 2024 and will be held in-person.
OxPoints
Development and Alumni Engagement, University Offices, Wellington Square, Oxford OX1 2JD
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**Senior Student Survey and Data Analyst ** **Student Registry, AAD** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **Department** The Student Data Management & Analysis (SDMA) team provides a portfolio of data, reporting and statistical services for the University of Oxford. In addition to maintaining and facilitating access to reporting datasets on Oxford students and undergraduate applicants, the team also leads on developing the strategy for and facilitating delivery of university-wide student surveys. This role is located within the statistical services team with responsibilities split between student surveys and statistical analysis projects. On the surveys side, you will be the lead for the University’s centrally managed surveys and will manage the contributions from other teams that play an important role in surveys. On the statistical analysis side, you will provide statistical support to other departments and divisions, designing and delivering statistical research in the area of student data analysis aligned with the University’s strategic priorities. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. For the right candidate we would consider underfilling the role as a grade 7 Student Survey and Data Analyst (£36,024-£44,263 per annum) with an appropriate reduction in duties. **About the Role** As a Student Survey and Data Analyst, your role will be split approximately 50:50 between student surveys and statistical analysis projects. On the surveys side, you will lead on the University’s centrally managed surveys where you will be responsible for: • producing analysis of survey results in the form of committee papers, headline reports and dashboards • engaging with stakeholders to understand their needs and ensuring that reporting is useful and accessible • making recommendations to the Student Survey Operations and Strategy Groups regarding the feasibility, design, and set-up of surveys • using the University’s recommended survey tools to build and administer surveys • acting as an expert on student surveys and survey design, providing best practice, advice and support as needed to colleagues who are running their own surveys You will also provide statistical support to departments and divisions, and design and deliver statistical research and analysis aligned with the University’s strategic priorities. You will work with a degree of independence, liaising directly with senior colleagues to establish research questions, agree appropriate methodologies and communicate findings clearly, accessibly and persuasively. You will also work closely with colleagues in SDMA to ensure that findings from statistical research are informing the wider provision of data analysis and reporting. **About You** We are looking for candidates with significant experience of surveys including quantitative analysis of responses. You must have a good understanding of statistical methods and extensive experience with relevant software such as SPSS, R, or Python. You should be a confident and effective communicator, able to engage with stakeholders at all levels who may posess different levels of statistical expertise. We would expect you to be able to work with a high degree of independence as well as in collaboration with stakeholders from across the University. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. Please also submit evidence of your experience with a statistical software or programming language of choice (e.g. SPSS, R, Python), such as a 2-page code extract dealing with data manipulation, descriptive or statistical analyses. The code does not need to be self-contained (i.e. an extract from an existing longer file is acceptable), and please do not send data files or use AI tools for this task. The closing date for applications is 12noon on 15 July 2024. Interviews will take place during week commencing 29 July 2024 and will be held in person
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**Lead Business Technologist- x2 opportunities available on a 2-year Fixed Term Contract/Secondment Basis** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have x2 exciting opportunities to join the University’s Digital Transformation programme as a **Business Technologist in our AI/ML Support Competency Centre, **working on a hybrid basis. A minimum of two days in the office, one of which is a fixed team day on Tuesdays. As part of our Digital Transformation Programme, launched in 2022, we are working closely with staff and students to imagine how the University’s culture, processes and technology must evolve in the digital era. The programme is enabling Oxford to preserve its unique place in the world by being digitally fit for the future. The post holder will be required to work within the AI Competency Centre (or ‘Centre of Excellence’), where the aim is to provide centralised expertise on modern AI & ML methods and tools, and to support their adoption across the University including in research, administration and teaching. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans * Membership to a variety of social and sports clubs **About the Role** This is an exciting opportunity to join a newly created team helping people across the University of Oxford to understand and deploy machine learning and artificial intelligence tools, to support their work in research, education and administration. Responsibilities will include: * Providing business leadership for the centre; working independently to identify, address and resolve business unit needs at a function, department or divisional level; build business cases and gain approval for departmental solutions to business problems; solve practical business problems through the application of the appropriate AI & ML technologies and performing one to one consulting with users. * Working with existing divisional/functional teams on technical elements of service improvement; communicate detailed and complex matters to senior business stakeholders; improving centre outcomes through the creation of knowledge networks; representing the centre in the use of technology/models for larger enterprise level projects and improving digital skills through the delivery/provision of training relevant to the objectives of the centre. **About You** * You will be educated to degree level in a computing or IT related subject or able to offer the equivalent in terms of professional training and experience, and be familiar with modern AI & machine learning approaches. * We are also looking for you to have experience in the higher education Sector or with higher education institutions, of introducing change into a significant business activity or process and experience of implementing AI/ML technology within a business, research or educational context. * You should also have experience of building communities of practice or user groups, and possess strong organisational, planning and project management skills and experience, with the ability to run workshops and manage groups of people to deliver objectives, inspiring confidence in the process to participants. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is **12 noon** on **Monday 1 July 2024.**
**Environmental Sustainability Engagement Assistant (Student Placement)** **Duration:** 13 months **About the Role:** Are you a student with a passion for environmental sustainability and in search for a placement position? Then this role is for you! Join the Environmental Sustainability team at Oxford University as an Environmental Sustainability Engagement Assistant and gain invaluable practical experience and training. **Why Join Us?** This placement is an excellent opportunity to work alongside experienced colleagues, gain hands-on experience, and contribute to Oxford University’s environmental strategic goals of achieving net zero carbon and biodiversity net gain. You will receive guidance and support from the Environmental Sustainability Programme Manager, enabling you to develop your skills and make a meaningful contribution to the University’s sustainability efforts. **Key Responsibilities:** • Communicate effectively with students and staff, both in-person and online. • Create engaging communication materials, including web content, social media posts, reports, and presentations. • Support the planning and execution of events, training sessions, workshops, and presentations. • Serve as a liaison between the Environmental Sustainability team and student body representatives. • Establish and maintain strong working relationships with stakeholders across the University. • Identify and convey the needs of University partners to foster positive environmental behaviour changes. • Assist in the implementation of sustainability projects and improvements. • Provide exceptional customer service while meeting project deadlines. **What We ’re Looking For** **Essential:** • A basic understanding of environmental sustainability issues with a willingness to learn more. • Excellent communication skills to articulate environmental issues clearly to diverse audiences. • Ability to establish effective working relationships with stakeholders. • Strong organizational skills with the ability to work independently and manage workloads. • Innovative problem-solving abilities and sound judgment on when to escalate issues. • Proficiency in Microsoft Office and other web-based platforms. • Familiarity with social media platforms. **Desirable:** • Experience in promotional or advocacy activities. • Skills in graphic design and execution of simple graphic projects. • Understanding of the structure and work culture at Oxford University or similar institutions. **How to Apply:** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Reference from your department confirming that you are a student of the University. Only applications received **before 12 pm on Friday** **28 June 2024** can be considered. Apply now to become a part of our dedicated team and help drive positive environmental change at Oxford University.
Job Description _______________________________________________________________________ ESTATES SERVICES Job title Environmental Sustainability Engagement Assistant Division UAS Department Estates Services Location The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ Grade and salary Grade 4: £25,138 per annum Hours Full time Contract type Fixed term for 13 months Reporting to Environmental Sustainability Programme Manager Vacancy reference 173250 The role This role is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job. Hence, the responsibilities and some of the selection criteria reflect the skills you will be learning during your engagement. The Environmental Sustainability team of Oxford University works to advise, enable and support the University community to achieve its environmental strategic goals of net zero carbon and biodiversity net gain. The team engages and assists departments and other University units with the implementation of environmental practices by offering direct support, guidance and advocacy. Reporting to the Environmental Sustainability Programme Manager, the Environmental Sustainability Engagement Assistant will be required to engage with relevant stakeholders across the University, to support a positive change in environmental behaviours in a professional and knowledgeable manner. With clear communication and interpersonal skills and the ability to be innovative, the candidate will be required to engage and establish working relationships to implement existing and future business needs, compile and articulate communication material, coordinate projects and campaigns and deliver events. All to the highest standard and with the guidance and support from their line manager. Responsibilities • Communicate positively and efficiently with students and staff members in-person and online. • Design and articulate communication deliverables, including web content, social media assets, reports, guides and presentations. • Assist with the implementation of ongoing communication facing the University community or specific target groups, in conjunction with the Programme Manager. • Assist in the planning of events, training courses, workshops, and engaging presentations to a range of audiences across the University. • Act as a liaison between the Environmental Sustainability team and relevant position holders in the student body to ensure a flow of knowledge, engagement, guidance and support. • Take an active role in engaging and establishing ongoing working relationships with stakeholders in departments across the University. • Identify and articulate the needs of the University partners regarding improving environmental sustainability. Convey environmental interest to the partners to mobilise behaviour change. • Help identify potential projects and improvements in all aspects of environmental sustainability in university life and assist in the implementation of these improvements as guided by management. • Provide support on any environmental sustainability projects implemented by the Environmental Sustainability team and other stakeholders across the University. • Work within specified time frames to meet successful delivery of projects whilst providing a high level of customer service. Selection criteria Essential selection criteria • Possess a general understanding of environmental sustainability issues or related disciplines with a willingness to learn more about environmental sustainability. • Excellent communication skills to appropriately explain and convey environmental issues both verbally and in writing to various audiences. • Ability to act as first point of contact for environmental work, contact individual key role holders across the University and establish successful working relationships with stakeholders. • Conscientious and organised with the ability to work independently and plan and organise workloads. • Experience of thinking innovatively to solve problems and assist in executing ideas appropriately, knowing when to refer issues to others. • IT literate, including Microsoft Office applications (ie Word, Excel, Outlook and PowerPoint) and other web-based platforms. • Knowledge and experience of social media platforms. Desirable selection criteria • Experience in promotional or advocating activities. • Positive approach to graphic representation, experience in design and execution of simple graphic projects. • Knowledge or an understanding of the structure and work culture in Oxford University, Higher Education institution or other complex decentralised organisations. Student Placement - 173250 Environmental Sustainability Engagement Assistant - JD r 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we have not done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: About the University of Oxford The University of Oxford aims to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. The University believes that its strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While the University has long traditions of scholarship, it is also forward-looking, creative and innovative. Oxford is one of Europe's most entrepreneurial universities and ranks first in the UK for university spin-outs. In recent years the University have spun out 15-20 new companies every year. It is also recognised as leaders in support for social enterprise. Join the team to find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Estates Services Estates Services is responsible for the management and strategic direction of Oxford University’s functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering: • Development and management of the University’s Estate which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University’s commercial, agricultural and residential land and property assets, and more. For more information, please visit: https://estates.admin.ox.ac.uk/ University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: • Support the University’s core academic purposes of teaching, learning and research Student Placement - 173250 Environmental Sustainability Engagement Assistant - JD r 3 • Ensure the University can meet the requirements of government, funding bodies and other external agencies • Facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application, you will be asked to provide a reference confirming from your department that you are a student of the University. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly via email hr.estates@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Student Placement - 173250 Environmental Sustainability Engagement Assistant - JD r 4 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Student Placement - 173250 Environmental Sustainability Engagement Assistant - JD r 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Student Placement - 173250 Environmental Sustainability Engagement Assistant - JD r 6
Standard Grade 7: £36,024 - £44,263 per annum with possible extension to £48,350
Environmental Sustainability Engagement Assistant - Student Placement
The University of Oxford is inviting applicants with suitable administrative and clerical skills to register with the Temporary Staffing Service, an internal service supplying University departments with temporary staff. Assignments range in length and a mixture of working patterns will be available, accommodating those who require flexibility, or just enjoy variety. The University has various sites located across Oxford, but the majority of assignments will be based in the City Centre and Headington areas. The Temporary Staffing Service can offer competitive rates of pay and generous holiday entitlement of 38 days per annum (pro rata) including Bank Holidays and fixed closure dates. Applicants to the ‘Admin & Clerical’ pool should be able to demonstrate skills and experience in one or more of the following fields: • Administration • Clerical/Office Support • PA/Secretarial • Reception You should also be available to start work at short notice, or approaching the end of another commitment This is an exciting opportunity for those who already have experience working at the University and are seeking the flexibility and variety that temporary work can offer, or for those looking to develop the practical experience of University systems and procedures often featured in the selection criteria for permanent vacancies. If you are interested in working for the Temporary Staffing Service, please read the additional information for applicants and send a copy of your CV using the email address below, or call us to speak to one of our recruitment team. To find out more about the Temporary Staffing Service, visit our website
Appointment of Digital Education Advisor Contents 03 Summary 04 The role 05 Responsibilities 06 Selection criteria 07 Pre-employment screening 08 About the University of Oxford 09 Centre for Teaching and Learning 10 Academic Administration Division (AAD) 11 How to apply 12 Important information for candidates 13 Benefits of working at the University University of Oxford | Digital Education Advisor 02 Summary Job title Digital Education Adviser Division Academic Administrative Division Department Centre for Teaching and Learning Location Littlegate House, 16/17 St Ebbe’s Street, Oxford, OX1 1PT Grade and salary Grade 7: £36,024 - £44,263 per annum Hours Full Time Contract type Fixed-term Varying contracts available between 1 and 2 years Reporting to Director for Centre for Teaching and Learning Vacancy reference 173570 Additional Information This vacancy may be considered a secondment opportunity University of Oxford | Digital Education Advisor 03 The role The Centre for Teaching and Learning supports the academic development of teaching and learning in line with agreed institutional priorities for digital education and in partnership with students and colleagues in academic divisions and professional services. The Digital Education Advisers work under the Digital Education Consultants to support engagement with digital education in their discipline group. Building excellent relationships with discipline group colleagues you will provide services, advice and hands on help that enables them to achieve their educational aims and evolve their local practice. In addition to maintaining general currency in the field of digital education you will act as the Centre’s contact on one or more tools, processes, pedagogical approaches or wider themes in digital education, ensuring the university has in-depth expertise across a broad spectrum in the field. You will also contribute to selected small projects taking place across the university to innovate the use of digital tools and approaches to teaching and learning using technology. 04 Responsibilities 1. Provide specialist, professional advice and hands-on support 10. Undertake other tasks such as the Head of Digital Education and consultancy for academic and administrative staff with might from time to time reasonably require. the use of digital tools to design, build and administer flexible and inclusive learning pathways, activities and collaborative learning opportunities and interactive learning assets suitable for the Oxford educational context. 2. Run workshops and other engaging development activities for course teams, utilising the affordances of digital technologies, such that course team can review their course design and use technology to effectively assess students’ learning, differentiate instruction, and provide inclusive, relevant and engaging learning experiences for students. 3. Contribute to a range of networking activities, such as liaising with other digital education specialists that have related interests and objectives and raising awareness of existing practice at Oxford and at other institutions. 4. Create and maintain generic and discipline-specific guidance materials for staff and students in a variety of formats and media e.g. webpages, webinars, self-paced tutorials, and provide supporting training where appropriate. 5. Supply data and reports on services as required and assist with evaluating specific digital education tools and the staff and student digital experience. 6. Work to ensure compliance with relevant legislative requirements including digital accessibility, data protection, product licensing and copyright clearance. 7. Provide second line support for supported digital education technologies and ensure that service requests are logged, progressed, concluded and tracked satisfactorily using the service management ticketing system. 8. Enhance Oxford’s digital education toolset by identifying, evaluating and testing new tools and technologies and encouraging the adoption of innovative approaches. 9. Participate in Personal Development Review and take advantage of appropriate professional development opportunities, with agreed specialisations, and keeping up to date with developments within the field of digital education. 05 Selection criteria Candidates will be considered for the post on the basis of the selection criteria, skills and experience, outlined below. Candidates should ensure that they address the criteria explicitly (by number) in their curriculum vitae and letter of application. Essential selection criteria 1. Either education to at least Master’s level in education, psychology, digital education or another relevant discipline, or equivalent experience gained in a relevant working environment. 2. Technical skills to develop digital learning materials to enhance teaching, learning and assessment underpinned by sound pedagogical principles. 3. Practical experience of contributing to professional development opportunities for staff in order to develop their digital capabilities and learning designs. 4. Knowledge and understanding of key topics in digital education including relevant learning theories and approaches, and learning and assessment design. 5. Awareness of standards relating to best practices in usability, interoperability, digital accessibility, data issues, and copyright. 6. Working knowledge of how to build areas/sites/courses/templates in a virtual learning environment, preferably Canvas, and the use of other digital learning packages e.g. Turnitin and collaborative tools e.g. MS Teams. 7. Skilled in the production of video-based, multimedia or rich media content learning materials using tools such as desktop/lecture capture technology (preferably Panopto), Adobe Creative Cloud and H5P. 8. An understanding of, and evidence of having engaged with, inclusive teaching practices in the context of higher education. 9. Demonstrable organisational and problem solving skills, including the ability to manage competing priorities and work under own initiative with minimum supervision. 10. Excellent written and verbal presentation skills with the ability to communicate information in a clear, easily understandable manner. 11. The interpersonal skills necessary to work productively with colleagues from many different parts of the University and in different roles (academic staff, professional services staff, administrative staff, educational developers etc). Desirable selection criteria 12. Professional qualification or accreditation in teaching in higher education or learning technology e.g. from Advance HE or the Association for Learning Technology or other relevant professional bodies. 13. Experience in the use and integration of the specific digital education tools used by the University of Oxford – see https://www.ctl.ox.ac.uk/digital-tools for a current list. 14. Experience of teaching in an academic discipline in higher education or on educational development or training programmes for academic staff, particularly in relation to digital education. 06 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks. 07 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe’s most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 08 Centre for Teaching and Learning The University is committed to innovation and excellence in teaching and assessment, and to providing all students with an equal opportunity to thrive academically. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. Our success depends on the vision, expertise and commitment of our educators, and the ability to continually refresh and consider new forms of education that are relevant to the University’s unique learning environment. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. The Centre for Teaching and Learning supports the academic development of teaching at the University by: You can find out more about the Centre for Teaching and Learning at www.ctl.ox.ac.uk. • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. 09 Academic Administration Division (AAD) The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from preadmission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: • Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. • Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. • Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. • Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. The AAD comprises: the Careers Service, the Centre for Teaching and Learning, Education Policy Support, Graduate Admissions, the Language Centre, Student Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. For more information please visit: https://academic.admin.ox.ac.uk/about. 10 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs. Non-technical questions about this job should be addressed to the recruiting department directly aadadminsupport@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 11 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance. admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance. admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox. ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 12 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University’s Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/ my-family-care. The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. The University of Oxford Newcomers’ Club Family-friendly benefits The University of Oxford Newcomers’ Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. 13 University of Oxford University Offices Wellington Square Oxford OX1 2JD United Kingdom Telephone: +44 1865 270000 Fax: +44 1865 270708
**Join Oxford University Parks Team to Nurture our Green Legacy!** Are you passionate about horticulture and eager to cultivate your career in one of the most prestigious universities in the world? Oxford University is seeking a dedicated Gardener to join our University Parks Team. This is a unique opportunity to work within the lush, historic landscapes of Oxford, contributing to the care and maintenance of the University's green spaces, including the grounds surrounding all departmental buildings. **About the Role:** As a Gardener at Oxford University, you will play a crucial role in maintaining the beauty and health of our green functional estate. Reporting to the Parks management team, you will be engaged in a variety of practical horticultural activities, working both independently and as part of a collaborative team. Your responsibilities will include: * General grounds maintenance, including weed control, sweeping, litter removal, and clearance work. * Pruning shrubs, climbers, and small trees. * Planting, staking, tying, watering, and dead-heading new plants. * Caring for borders, shrubs, herbaceous plants, and seasonal bedding. * Turf maintenance using a range of equipment for mowing, spiking, top-dressing, overseeding, and more. * Hedge planting, pruning, and cutting. * Safe operation and routine maintenance of vehicles and machinery. * Participating in landscape and nursery work. **What We Offer** As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Early closure on Fridays • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. **What We're Looking For:** **Essential Skills:** To thrive in this role, you should possess the following essential qualifications and skills: * A craft qualification in horticulture (e.g., NVQ, City & Guilds) or equivalent experience. * Demonstrable knowledge of horticultural practices. * Experience with a range of horticultural, landscape, and grounds care equipment. * Good plant knowledge. * A full, clean driving licence. * A flexible approach to work. **Desirable Skills:** * Large Goods Vehicle (LGV) licence. * Towing licence. * CSCS skills card for the construction industry. * Pesticide certification. **How to Apply:** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received **before** **12 pm on Tuesday 9 July 2024** can be considered. However, the job advert may be closed earlier if we receive enough applications. **Apply now and nurture your future with Oxford University!**
Appointment of Digital Education Assistant Contents 03 Summary 04 The role 05 Responsibilities 06 Selection criteria 07 Pre-employment screening 08 About the University of Oxford 09 Centre for Teaching and Learning 10 Academic Administration Division (AAD) 11 How to apply 12 Important information for candidates 13 Benefits of working at the University University of Oxford | Digital Education Assistant 02 Summary Job title Digital Education Assistant Division Academic Administrative Division Department Centre for Teaching and Learning Location Littlegate House, 16/17 St Ebbe’s Street, Oxford, OX1 1PT Grade and salary Grade 6: £32,332 - £38,024 per annum Hours Full Time Contract type Fixed-term Varying contracts available between 1 and 2 years Reporting to Director for Centre for Teaching and Learning Vacancy reference 173571 Additional Information This vacancy may be considered a secondment opportunity 03 The role The Centre for Teaching and Learning supports the academic development of teaching and learning in line with agreed institutional priorities for digital education and in partnership with students and colleagues in academic divisions and professional services. The Digital Education Assistant will work to deliver services to the academic divisions to improve their use of Canvas and other digital education technologies within the Digital Education team in the CTL,. You will work with colleagues on key areas such as offering advice and guidance as well as providing data administration and course building skills to assist colleagues across the University. There will be training and opportunities to contribute to other work areas such as developing locally adapted guidance and running user groups, enabling you to extend your skills, knowledge and understanding of tools, processes and concepts, and progress a career in Digital Education. 04 Responsibilities 1. Provide specialist, professional advice and hands-on support 7. Work to aid compliance with relevant legislative requirements for academic and administrative staff with the use of digital including digital accessibility, data protection, product licensing tools to design, build and administer flexible and inclusive and copyright clearance by working with the Assistive learning pathways, activities and collaborative learning Technology Officer, your Digital Education Consultant and other opportunities and interactive learning assets suitable for the appropriate groups such as the Bodleian. Oxford educational context. 8. Liaise with the wider team in the Centre for Teaching and 2. Create and maintain guidance materials for staff and students Learning to investigate and resolve any issues that divisional in a variety of formats and media e.g., webpages, webinars, students, administrators or tutors raise with course materials self-paced tutorials, and provide supporting training where and ensuring any changes needed are implemented. appropriate. 9. Participate in Personal Development Review and take advantage 3. Help to implement Oxford’s digital education toolset by of appropriate training opportunities as these arise, in order to encouraging the adoption of appropriate innovative keep up to date with relevant skills and developments. approaches, and providing support and guidance l staff. 10. Liaise with the other appointed Digital Education Assistants to Including: share interests and objectives, and learnings within your division. ▪ Check and, if necessary, updating access, roles and 11. Undertake other tasks such as the Digital Education Consultant enrolments of staff and students in Canvas. might from time to time reasonably require. ▪ Carry out quality assurance checks on courses in Canvas as defined by the CTL with departmental course teams. ▪ Support local departmental staff to develop calendars to support their courses and set up online discussions, quizzes, surveys, assessment and other required tools in Canvas. 4. Ensure Learning Technology Interoperability (LTI) tools such as Panopto (lecture capture), Microsoft Teams, and Oxford Reading Lists Online are correctly configured and working in Canvas for specific local requirements. 5. Develop work plans that aim to improve user experience of the features within the Canvas eco-system. Work with teaching and admin staff to plan and deliver more effective use of the digital tools to improve accessibility and inclusivity as well as generally improving the experience of Canvas overall. 6. Supply data and reports on services as required and assist with evaluating specific digital education tools and the staff and student digital experience. Create regular reports on divisional progress towards the agreed plans expected by the Centre for Teaching project require. 05 Selection criteria Candidates will be considered for the post on the basis of the selection criteria, skills and experience, outlined below. Candidates should ensure that they address the criteria explicitly (by number) in their curriculum vitae and letter of application. 9. Demonstrate good listening and questioning skills, in order to gain a good understanding of users’ needs and interpret their requirements accurately and efficiently. 10. Understand the requirement to be based on site in an allocated departments, requiring regular time on campus, seeking Essential selection criteria opportunities to engage with the departments (full remote 1. Either education to degree level or equivalent experience working is not permitted). gained in a relevant working environment. 2. Have previous experience, of using a virtual learning Desirable selection criteria environment, ideally Canvas and standard MS Office 1. Experience with specific digital education tools used by the University of Oxford from either a student or staff perspective. applications in an academic department administrative or – see https://www.ctl.ox.ac.uk/digital-tools for a current list. course support role. 3. Have good written English, an eye for detail and the ability to proofread your own and others’ work. 4. Be able to enter data with a high level of accuracy and attention to detail. 2. Working knowledge of the basics of editing and manipulating HTML, image, audio and video files. 3. An understanding of digital technologies and their application for teaching and learning 5. Be able to handle a busy and varied workload and demonstrate a proven track record of delivering work on time and to a high standard. 6. Be capable of working with minimal supervision with the ability to use your initiative and to take responsibility for solving problems and resolving issues. 7. Have good interpersonal skills and be able to work with tact and diplomacy to establish and maintain good working relationships with colleagues at all levels. 8. Be an excellent team worker, capable of working in a multidisciplinary team. 06 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks. University of Oxford | Evaluation Officer 07 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe’s most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 08 Centre for Teaching and Learning The University is committed to innovation and excellence in teaching and assessment, and to providing all students with an equal opportunity to thrive academically. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. Our success depends on the vision, expertise and commitment of our educators, and the ability to continually refresh and consider new forms of education that are relevant to the University’s unique learning environment. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. The Centre for Teaching and Learning supports the academic development of teaching at the University by: You can find out more about the Centre for Teaching and Learning at www.ctl.ox.ac.uk. • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. 09 Academic Administration Division (AAD) The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from preadmission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: • Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. • Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. • Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. • Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. The AAD comprises: the Careers Service, the Centre for Teaching and Learning, Education Policy Support, Graduate Admissions, the Language Centre, Student Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. For more information please visit: https://academic.admin.ox.ac.uk/about. 10 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs. Non-technical questions about this job should be addressed to the recruiting department directly aadadminsupport@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 11 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance. admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance. admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox. ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 12 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University’s Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/ my-family-care. The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. The University of Oxford Newcomers’ Club Family-friendly benefits The University of Oxford Newcomers’ Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. 13 University of Oxford University Offices Wellington Square Oxford OX1 2JD United Kingdom Telephone: +44 1865 270000 Fax: +44 1865 270708
Join Oxford University Parks Team to Nurture our Green Legacy! Are you passionate about horticulture and eager to cultivate your career in one of the most prestigious universities in the world? Oxford University is seeking a dedicated Gardener to join our University Parks Team. This is a unique opportunity to work within the lush, historic landscapes of Oxford, contributing to the care and maintenance of the University's green spaces, including the grounds surrounding all departmental buildings. About the Role: As a Gardener at Oxford University, you will play a crucial role in maintaining the beauty and health of our green functional estate. Reporting to the Parks management team, you will be engaged in a variety of practical horticultural activities, working both independently and as part of a collaborative team. Your responsibilities will include: General grounds maintenance, including weed control, sweeping, litter removal, and clearance work. Pruning shrubs, climbers, and small trees. Planting, staking, tying, watering, and dead-heading new plants. Caring for borders, shrubs, herbaceous plants, and seasonal bedding. Turf maintenance using a range of equipment for mowing, spiking, top-dressing, overseeding, and more. Hedge planting, pruning, and cutting. Safe operation and routine maintenance of vehicles and machinery. Participating in landscape and nursery work. What We Offer As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Early closure on Fridays • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. What We're Looking For: Essential Skills: To thrive in this role, you should possess the following essential qualifications and skills: A craft qualification in horticulture (e.g., NVQ, City & Guilds) or equivalent experience. Demonstrable knowledge of horticultural practices. Experience with a range of horticultural, landscape, and grounds care equipment. Good plant knowledge. A full, clean driving licence. A flexible approach to work. Desirable Skills: Large Goods Vehicle (LGV) licence. Towing licence. CSCS skills card for the construction industry. Pesticide certification. How to Apply: To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received before 12 pm on Tuesday 9 July 2024 can be considered. However, the job advert may be closed earlier if we receive enough applications. Apply now and nurture your future with Oxford University!
**This role is for internal cand** **idates only.** **About the Role:** The University of Oxford is seeking an accomplished and innovative leader to take on the role of Programme Lead for Research Finance Management Improvement. This pivotal position arises from the recent comprehensive review of Research Finance Management (Post Award), aiming to enhance our financial and research management processes. **Key Responsibilities:** * **Programme Development and Implementation:** You will be responsible for creating and managing a programme to deliver the key recommendations from the Research Finance Management Service Review. * **Stakeholder Engagement and Collaboration:** Act as an ambassador for the programme, fostering strong relationships with stakeholders across the University. Align the programme with other strategic initiatives, such as the Digital Transformation Programme and the Professional Services Strategic Review, to leverage synergies and maximise improvement opportunities. * **Training and Guidance Development:** Lead the development of a comprehensive training programme and update guidance materials to support research finance management. Collaborate with subject matter experts to create sustainable training resources and ensure they are integrated into the University’s ongoing professional development frameworks. * **Community Support and Development:** Enhance the research finance management community by developing networks and promoting best practices. Align this work with the Professional Services Together people priority, supporting career pathways and inclusive leadership within the University. * **Process Improvement:** Drive process improvements identified in the Service Review, working closely with related teams and initiatives to support change and enhance the efficiency and effectiveness of research finance management. **About You** : This post is offered as a two-year secondment or fixed term post. It would suit a Head of Administration and Finance or Senior Grants Officer with experience of overseeing post-award administration of a portfolio of funded research and supporting academic colleagues and/or a participant on the Professional Services Leadership programme. You will have knowledge and experience of research financial management and financial administration, and skills in project planning and working with a range of parallel activities. You will have excellent leadership skills, with the ability to win trust and work collaboratively and empathetically with a range of stakeholders, and experience of successfully managing change beyond formal spans of control in a complex, multi-stakeholder environment. **Reporting Structure:** You will report to the Director of Finance Operations with a dotted line to the Executive Director, Research Services. You will lead a delivery team, including a grade 8 and two grade 7 staff, and collaborate closely with other teams within the Finance Division and Research Services. **Application Process:** The University of Oxford values diversity and is committed to creating an inclusive environment for all employees. We encourage applications from all sections of the community. Join us in shaping the future of research finance management at the University of Oxford. Your expertise and leadership can drive excellence and innovation in this critical area. **Note:** This role can be offered as a secondment opportunity or a 2-year fixed-term contract. To apply, please submit your CV and a cover letter outlining your suitability for the role. Only applications received on or before Friday 5 July 2024 can be considered. Interviews are currently expected to be held in-person on Friday 12 July 2024. **Committed to equality and valuing diversity**
173250 Environmental Sustainability Engagement Assistant - JD.pdf
**EnSpire Oxford Events Coordinator** Grade 6: £32,332 - £38,205 With an international reputation as a world-class centre of excellence, the University of Oxford is a stimulating work environment. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Research Services is one of the key Professional Services departments supporting Oxford’s research and innovation community. Our values include teamwork, professionalism, continuous improvement, empathy, respect and trust. EnSpire Oxford, the University’s new Entrepreneurship Hub, supports and promotes the development of the entrepreneurial ecosystem within and around University. As EnSpire Oxford Coordinator you will be responsible for supporting administration, marketing and communications, and programme coordination across the various areas of work. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Season Ticket travel loans and discounted bus travel The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work. Hybrid working is available with the working pattern to be to discussed at interview. **About the Role** You will be at a key part of our team, orchestrating high-profile events that support our strategic ambitions. Your role will include: • planning, management and delivery of events • supporting our marketing efforts, crafting materials that highlight the value of our initiatives • manage web content to promote our programmes and • engage the community through networking opportunities. Additionally, you’ll act as a central point for stakeholder communication and data analysis. **About You** To be successful in this varied role you will need previous experience of providing project coordination and general administrative support with excellent attention to detail. You will need proven ability to organise your own workload effectively and meet tight deadlines. Experience of event management, including planning, delivery, and evaluation for online, in person, and hybrid events is an important part of the role. Our ideal candidate will have experience of both events and marcomms. However, we will still consider your application if you have strong experience in just one of these areas. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 3 July 12:00 noon. Interviews will take place during the week commencing 15 July.
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UNIVERSITY OF OXFORD Undergraduate Admissions and Outreach (UAO) Policy Adviser Grade 7: £36,024 – £44,263 This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will also play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The successful candidate will be an experienced individual able to work effectively with stakeholders across the collegiate University supporting policy development and implementation through clear communication, guidance and advice. Closing Date: Friday 19 July 2024 Interview: Wednesday 31 July 2024
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Job Description _________________________________________________________________________ Summary Job title Head of Administration & Finance Division UAS Department Research Services Location 5 Worcester Street, Oxford Grade and salary Grade 9: £52,815- £61,198 per annum Hours Full time or Part time (min. 0.8 FTE) Contract type Permanent Reporting to Executive Director, Research Services The role The University of Oxford is a world leader in research, engagement and innovation. Our research portfolio covers an exceptionally broad range of disciplines and has a strong interdisciplinary character. Our work helps the lives of millions, solving real-world problems through a huge network of partnerships and collaborations. We are currently the most successful UK university in securing funding for research (£789m in 2022/23). We are a leading institution for the commercialisation of our research, having spun-out more than 300 companies, again more than any UK institution. Research Services provides comprehensive professional support for Oxford’s research, engagement and innovation activities. We work closely with researchers, departments and divisions, other professional services and a wide range of external collaborators and funders. Together with the excellent professional support we seek to deliver, we strive to be a trusted provider of strategic insight and internal and external influence working with University, divisional and other research leaders across the University. The Head of Administration & Finance is responsible for the delivery of cross-cutting operational and business management support to ensure the effective running of Research Services. Working in close partnership with the Executive Director, and the Leadership Team (comprising the Executive Director and the Directors of the four Research Services business teams), you will lead the department’s strategic operational and business planning, financial management and people support services. This is a demanding role requiring outstanding business planning and management skills and extensive experience of financial and personnel management, in addition to strengths in governance and operations, and a firm understanding of academic and research administration. You will be a trusted advisor and business partner to the Executive Director and the Leadership Team and work closely with leads and senior managers across Research Services. As a key member of the professional services staff in the University Administration & Services (UAS) division, you will also have opportunities to contribute to divisional initiatives, as well as to the broader University. Responsibilities Reporting to the Executive Director of Research Services, the key activities and accountabilities of the post include: Business planning and operational management 1. Responsible for the provision of outstanding cross-cutting operational and business management support for Research Services (180 staff, five teams, three locations, £10.0m pa turnover), ensuring that the department has appropriate professional services support across the full range of operational functions. 2. Providing strategic advice and guidance to the Executive Director and the department’s leadership team and supporting Research Services to implement its strategic objectives. Managing the annual and longer-term business planning for Research Services and leading the tracking of departmental objectives and plans and delivery of change programmes across the department’s operations. HR support 3. Leading the provision of HR and people support services within Research Services. This will encompass support across the employee lifecycle, including recruitment, people development and training, and wellbeing. 4. Ensuring the department’s adherence to the University’s HR policies and statutes and wider employment legislation. Taking the lead on the management of complex HR issues in consultation with UAS HR. Financial planning and management 5. As lead advisor to the Executive Director, playing an active role in setting the short and long-term financial objectives of the department, and leading the analysis of income, expenditure and opportunities for savings, including financial modelling and forecasting. 6. Leading the development and management of the department’s annual budget, including overall responsibility for the preparation of budgets, ensuring compliance with the University’s financial regulations, authorising budgeted expenditure, and managing external funding from application to close-out of award. 7. Co-ordinating the department’s involvement in internal/external audits, annual self-assurance exercises and other reviews. Facilities management 8. Overseeing the daily operations across the three sites where Research Services is based, including (in consultation with Estates Services) their security, presentation and maintenance, managing the premises budget, and leading space planning and allocation within the constraints of the department’s footprint. 9. Holding operational responsibility for health and safety and the safe working practices of staff across Research Services. Team leadership 10. Leading the Administration & Finance team currently comprising 10 staff, with dotted line management responsibility for administrative and support posts embedded in Research Services four business teams. Details of the current posts within the Administration & Finance Team can be found here. 11. Setting the objectives for the team and for its members, supporting the development of colleagues in order for them to succeed and thrive in their roles, and display a deep commitment to Research Services’ values and commitments. 2 Communications & Events 12. Overseeing internal communications within Research Services, as well as its online and social media presence in support of the delivery of its services to the research community at the University. 13. Leading the coordination of preparation and delivery of department-wide events, such as away days and regular whole team meetings as well as occasional social and team building events. Other 14. Representing Research Services within the UAS division, as well as leading departmental or divisional working groups as required. Building purposeful networks with heads of administration and finance within UAS and the academic divisions. Selection criteria Essential selection criteria The postholder will be required to have, and to demonstrate evidence of, the following: 1. Substantial management experience in a complex organisation involving a diverse workforce with experience in personnel management, strategic business and financial planning, project management, and the management of operational services. 2. Financial expertise, with experience of setting financial strategy and plans, and managing significant (multi £m) budgets. 3. An understanding, preferably within the university or public sector, of HR practice and policies and associated statutory legislation. 4. Substantial line-management experience, of leading high performing teams, supporting staff to succeed, and promoting staff development and progression. 5. The ability to handle and prioritise a complex portfolio of responsibilities in a challenging environment, to show equally high effectiveness in contributing to strategic thinking and in undertaking key operational tasks. 6. Excellent oral and written skills with the ability to communicate effectively formally and informally and gain the confidence of a wide range of people, including academic staff, senior University officers, and all grades of administrative and support staff. 7. Well-developed negotiating skills, and the ability to demonstrate a diplomatic and consensual approach to problem-resolution. 8. Excellent interpersonal skills with an understanding of highly sensitive areas involving integration of staff and managing change. 9. Proficient user of IT, including MS Office applications. 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Research Services Research Services is part of UAS (see below) and works in partnership with the academic divisions and their departments and faculties to support Oxford’s researchers. Our role is to facilitate excellence in research, engagement and innovation at Oxford. Our vision is to be a trusted provider of expertise, strategic insight, internal and external influence and excellent professional support to Oxford’s research, engagement and innovation community. Research Services is a large team of over 180 research support professionals, with a wide-ranging remit including: Supporting the acquisition of external research funding, funder engagement and strategic research initiatives Comprehensive funding, contracts and research development support Negotiating research-related contracts Supporting institutional research strategy, policy and planning Facilitating knowledge exchange, innovation and engagement and coordinating the development and delivery of knowledge exchange strategy and policy Promoting the responsible conduct of research and compliance with regulatory and research governance requirements - Our values and commitments govern the way we work with others within Research Services, the University and externally, including our commitment to professionalism, consultation, teamwork and continuous improvement. You can read more about our values and commitments here. Further information about Research Services can be found on our website researchsupport.admin.ox.ac.uk. University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to:    support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk/ 4 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly rsrecruitment@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 7
Harris Hill are delighted to be supporting the University of Oxford in its search for a Senior Development Executive that will raise vital funds for the Departments of Psychiatry and Clinical Neurosciences in the Medical Sciences Division. Senior Development Executive – Medical Science (Neuroscience and Brain Health) Full time, permanent. Grade 8: £45,585 - £54,395 per annum with possible extension to £59,421 Closing date: Monday 8th July 12pm Interviews will be in person at the University of Oxford on the 15th July Why Medical Sciences? Oxford is one of the world’s leading biomedical universities recognised for its outstanding quality and depth across the medical research spectrum - from genes to molecules, to big data and populations. With the honour of 12 Nobel Laureates over its long and distinguished history, the Division is consistently at the forefront of innovative and lifesaving science. Their researchers work across the full range of biomedical and clinical sciences, from the molecule to large population studies. The excellence of our research is recognised by our top placing in international league tables. The extraordinary depth and breadth of medical skills at Oxford is devoted to identifying the causes of disease, improving diagnosis and developing effective treatments and prevention. The Division is particularly interested in the “big” diseases where millions of lives can be saved – cancer, and infectious diseases such as malaria and pandemic preparedness. It also has world-leading research programmes in cardiovascular diseases, musculoskeletal disorders such as arthritis and osteoporosis and neurological disorders such as Alzheimer’s and Parkinson’s. What this role entails? The Medical Sciences Divisional development team is small but highly effective, working collaboratively with colleagues across the Division and with expert colleagues in Development and Alumni Engagement. Both Heads of Department, Professor Belinda Lennox (Psychiatry) and Professor Kevin Talbot (Clinical Neurosciences) are closely involved with fundraising and will be strategic partners for the post holder. This is a key role within the team and the post holder will have the opportunity to work with donors and academics at the highest level. Development at Oxford is well established and this role has the scope to work across a number of important and high-profile projects related to neurosciences, including mental health and neurological disease, including a future redevelopment of the Warneford site. The post holder will manage a portfolio of more than 100 major gifts prospects. They will be responsible for the identification, cultivation, solicitation and stewardship of potential donors able to support Neuroscience related projects (encompassing mental health and neurological disease) in the Medical Sciences Division at Oxford, typically in the range of £100,000-£1,000,000 over time. To be successful in this role: • Proven fundraising experience in a complex organisation and direct involvement in securing major gifts • Evidence of leading or contributing to a major relationship to achieve successful fundraising • Ability to establish credibility, confidence and robust relationships with existing and prospective donors, and key stakeholders • An ability to think both strategically and tactically about the relations between potential donors and fund-raising goals • An ability to provide specialist expertise in the area of major gift giving, and to develop a long-term strategy for the solicitation of principal gifts • An interest in mental health, neurological disease, neurosciences, psychiatry and general medical sciences • An interest in higher education and ideally an understanding of the University of Oxford, and its goals in teaching and research To apply for this role and for further details, including a job description and person specification, please email Hannah at Harris Hill on hannah.laking@harrishill.co.uk or call her on 02078207331. As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Development and Alumni Engagement, University Offices, Wellington Square, and Department of Psychiatry, Warneford Hospital, Warneford Lane, Oxford
Job Description _________________________________________________________________________ Summary Job title Senior Gardener Division University Administration and Services Department Estates Services – Parks Department Location South Lodge, South Parks Road, Oxford, OX1 3RF Grade and salary Grade 4: £25,138 - £28,759 per annum Hours Full time Contract type Permanent Reporting to Team Supervisor Vacancy reference 173560 38 days annual leave (incl bank holidays) University pension scheme Additional information Training and development opportunities PPE provided Overtime available Other university benefits shown below The role The University Parks Team has care of the University Parks and all the University’s green functional estate. This includes the green spaces around all University departmental buildings. The department also runs a substantial contract business that accounts for at least half of the department’s activity. The post holder will report to the Parks management team. Carrying out practical work activities and working as part of a team are the key attributes to this role. The post holder will have specific areas of responsibility and will be expected to lead teams, mentor apprentices or other members of staff as required. Good organisational skills and willingness to develop further technical skills is essential for this role. The post-holder should possess a craft qualification (e.g. National Certificate, BTEC National Diploma, City & Guilds or NVQ) in horticulture unless significant suitable experience can be demonstrated, plus other essential criteria as list below. Responsibilities • General grounds maintenance; mechanical and chemical weed control, sweeping and litter removal, clearance work, mechanical and manual cultivations, chipping/shredding of waste, and mulching. • Pruning of shrubs, climbers, and small trees. • Care of planting to include staking, training, and carrying out plant protection measures. • Border maintenance; care of shrubs, herbaceous plants and seasonal bedding. • Lawn maintenance; mowing and seasonal operations using a wide range of equipment to maintain high quality lawn areas, this will also include the application of fertilisers and herbicides. • Safe use and operation of a wide range of vehicles and machinery/equipment to include routine maintenance and daily checking. • Landscape operations, implementation of drawings, measuring and laying out designs and planting schemes under supervision. • Leading teams of staff on project work and routine work, ensuring safe systems of work are followed. • Mentoring and training apprentices and other members of staff. • Assisting the Gardening Team Leaders with day to day operations, and if required, deputising in their absence. • Taking responsibility for agreed area of work or duty. • Other duties as may be specified from time to time by the Parks management team. Selection criteria Essential selection criteria Candidates will be judged on the basis of the following criteria and should ensure that their application shows how they meet the criteria. Candidates will be expected to give examples of relevant experience. Essential • A craft qualification, (e.g. NVQ level 2, BTEC National Diploma, City & Guilds, NCH in Horticulture) • PA1 and PA6 pesticide certification • Full, clean driving licence • Proven horticultural background (other land-based backgrounds may be relevant) • Good plant knowledge • Experience in the use and operation of a broad range of horticultural, landscape and grounds care equipment • A flexible and adaptable approach to the work required • Good interpersonal skills; and the ability to take the lead during project work and the ability to liaise efficiently with the management team • The ability and drive to mentor apprentices and train others as part of the role • The ability to take responsibility for an agreed area of work/duty Desirable selection criteria • Large Goods Vehicle (LGV) licence • Towing licence • CSCS skills card for working in the construction industry. • Plant operator’s certification (e.g. excavators, IPAF, dumpers, etc.) 173560 Senior Gardener - JD 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: Hazard-specific / Safety-critical duties This job includes the following hazards or safety-critical activities which will require successful pre-employment health screening through our Occupational Health Service before the successful candidate will be allowed to commence work: • • • • Working at heights Lone working Work in hot or cold environments Driving on University business • Work with any substance which has any of the following pictograms on their MSDS: Workers have a duty to take care of their own health and safety and that of others who may be affected by your actions at work. Workers must co-operate with employers and co-workers to help everyone meet their legal requirements. 173560 Senior Gardener - JD 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. University Parks Department The 70 acres that is now the University Parks was purchased by the University from Merton College over a period of eight years from 1853. It developed in a piecemeal way, and there have been many changes, largely influenced by development of the land around it. It is one of the few parks still in private ownership and is listed grade II by English Heritage. It is used by members of the University and local residents, and receives many visits from tourists to Oxford all year round. The Parks provides a unique blend of amenity and recreational space, and has an extensive plant and tree collection. Sporting facilities have been a major feature since 1865. The University Sports Department is responsible for the care and maintenance of pitches. There is a first-class cricket ground that is the home of the University Cricket Club. Tennis, rugby, football, American football and lacrosse are also played here. Over the last 50 years the department has gradually taken over the care of most University departmental grounds, as well as many iconic sites that are seen and appreciated not only by members of the University but also by local residents and thousands of visitors every year. Other areas are perhaps seen only by relatively small numbers of staff that work in that particular department, but they often feel that these areas are equally important to their working environment. The Curators of the University Parks are members of the University who are elected to oversee the management of the Department. They meet on a termly basis to receive reports and advice from the Superintendent of the Parks, and to agree management policy within the guidelines that are set down by the University Administration. The Department is partly grant funded by the University but also needs to raise income from other activities. To meet this need we run a substantial contract business offering horticultural and arboricultural services to Colleges and other local organisations. A broad range of activities are carried out, including most types of grounds maintenance, hard and soft landscape work, tree surgery and surveying. These activities generate income which is essential to the running and financing of the department. We have invested heavily in equipment in recent years and efficiency has improved considerably as a result. The fleet of equipment is modern and we continue to look for affordable improvements. Currently we employ 38 staff, the majority of whom have a horticultural background. The University of Oxford was a founder member of the Athena Swan Charter and holds a silver institutional Athena Swan in recognition of the advancement of gender equality: representation, progression and success for all. 173560 Senior Gardener - JD 4 Estates Services Estates Services is responsible for the management and strategic development of the University’s functional and commercial estate, comprising 440 buildings, and associated infrastructure. The University’s functional buildings include specialist research buildings, teaching laboratories and lecture halls, sports facilities, libraries and museums, administrative and ceremonial buildings. Commercial properties include graduate accommodation, office space, warehouses and agricultural land and property. The day-to-day responsibilities of Estates Services include managing the capital building programme, aimed at delivering world class new buildings; repairs and maintenance, including upkeep of some of the finest buildings in the city; facilities management for a number of University buildings; the provision of central services such as mail room services; maintaining a safe and secure physical environment; the allocation of space for departmental use; property acquisitions, disposals and leases; accommodation for graduate students at eight sites, as well as housing for key staff; conserving Wytham Woods and University Parks, and managing gardens and landscapes across the estate; carbon reduction strategies across the University and helping staff and students to make sustainable workplace and travel choices. For more information please visit: http://www.admin.ox.ac.uk/estates University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: Support the University’s core academic purposes of teaching, learning and research; Ensure the University can meet the requirements of government, funding bodies and other external agencies; and Facilitate the attainment of the objectives set out in the University’s Strategic Plan. 173560 Senior Gardener - JD 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly uashr@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 173560 Senior Gardener - JD 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 173560 Senior Gardener - JD 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 173560 Senior Gardener - JD 8
Internal Applicants only - NMH TSS Registration
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Development and Alumni Relations System (DARS) team is dedicated to enhancing the University's engagement with its alumni and donors through an advanced constituent relationship management system. Our team focuses on supporting this CRM system to drive fundraising and strengthen alumni relations, ensuring seamless collaboration and continuous improvement in our processes and user support. About the Role As a member of the User Engagement team, your role will be integral to supporting and enhancing the University's CRM system for development and alumni engagement. Key responsibilities include: User Training and Engagement: Develop and update training courses, create learning materials, and facilitate workshops to ensure effective user engagement with the DARS system. Business Process Improvement: Analyse and enhance business processes to optimize the functionality and efficiency of the DARS system. Support and Relationship Management: Provide comprehensive support through one-on-one coaching, project assistance, and managing key business partnerships to maintain strong collaborative relationships. To Be Successful You’ll Need: Excellent Communication Skills: Ability to clearly convey information and facilitate training sessions, workshops, and presentations. Analytical Abilities: Proficiency in analysing business processes and identifying areas for improvement. Relationship Management: Experience in managing and nurturing business partnerships or building and maintaining strong collaborative relationships. Interpersonal Skills: Excellent interpersonal and customer service skills. Technical Proficiency: Proficient in utilising Microsoft Word, Excel, and PowerPoint to create impactful presentations and documents. Proficient in learning management systems (LMS) and various e-learning platforms. Knowledge of the DARS system as used at the University of Oxford; or of other comparable fundraising or relationship management software (such as Blackbaud Raiser's Edge, Microsoft Dynamics, Salesforce Project Management: Skills in managing projects, providing project support, and ensuring timely delivery of objectives. Training and Development: Proficient in designing and implementing training programs, crafting educational resources, and utilising learning management systems to enhance employee development. What We Offer: Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: Flexible hybrid working An excellent contributory pension scheme 38 days annual leave Membership to CASE.org Training and Development opportunities A comprehensive range of childcare services Family leave schemes Cycle loan scheme Membership to a variety of social and sports clubs Discounted bus travel and Season Ticket travel loans Application process: Click the link to ‘Apply’ and follow the on-screen instructions on our Application portal. Applications must include of a CV and a letter of application, in your own words (in PDF format), outlining your motivations to apply for this role, your relevant experience and how you meet the criteria of the person specification. For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. Only applications received before 12.00 noon on 4 July 2024 can be considered. Interviews are currently scheduled to take on 19 July 2024, in person in Oxford. Development and Alumni Engagement is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply.
Job Description _________________________________________________________________________ Summary Job title Project Communications Officer Division University Administration Services Department IT Services Location Dartington House, Little Clarendon Street Grade and salary Grade 7: £36,024 - £44,263 with a discretionary range up to £48,350 per annum Hours Full-time (37.5 hours a week) Contract type Fixed term – 2 years Reporting to Projects Communications Manager Vacancy reference 170899 Additional information Please note: Current programmes the role may be assigned to include those improving digital services for teaching and learning, supporting cyber security, or modernising core technology infrastructure The role The Programme and Projects Delivery Group is responsible for the successful delivery of a large capital programme (£60 million over 3 years) plus £100m Digital Transformation programme, working in collaboration with our customers across the collegiate University, and with third party suppliers, to deliver new and enhanced IT solutions to support the delivery of the University’s Strategic Plan. This work is carried out through a rolling programme of projects which impact the daily lives of both staff and students. Ongoing and timely communications are a vital way of ensuring successful adoption of new technology, processes, and new ways of working in the devolved structure of the collegiate University. The Project Communications Officer will manage and co-ordinate communication of these IT-enabled changes across a number of related projects. They will ensure consistency in messages across the projects, working closely with others in the Projects Change and Communications team, and provide efficiency in dissemination, so that stakeholders across the collegiate University receive relevant and timely information about changes that affect them. They will also be responsible for promoting the benefits and value of the University’s investment in IT and digital services. The post holder should have an interest in the business of higher education and an interest in technology-enabled change. Specialist technical knowledge is not required. The post holder will be skilful at gathering and processing information quickly and making it understandable to a wide range of audiences. They will be able to think strategically about how to communicate key messages as they will be at the forefront of communicating the change to the wider University audience. The successful candidate will be expected to work independently on their own initiative to engage stakeholders across the University in shaping new services. They may also have some line management and training responsibility to develop Project Communication Assistants. The post holder will work closely with the IT Services and UAS Communications Teams to support all aspects of change communications, contributing to established staff and student communications channels. The post-holder will be a point of reference for project teams who may not have any experience of organisationwide comms, providing expert skills, recommendations and advice on communications, use of appropriate channels etc. The post holder will have to link across departments, working with staff at all levels. Responsibilities Programme Communications • • • • • • • • • • • Develop and implement communications strategies and plans for a number of IT projects within a programme, taking into consideration audience requirements, existing and new communication channels, working closely with the relevant delivery teams Develop and monitor a variety of different channels for project communications, including, but not restricted to, web, email, newsletters, briefings, and workshops. Identify and actively engage with a wide range of stakeholders and audiences, building strong relationships, providing timely and relevant information for these audiences, inviting and responding to feedback and providing opportunities for consultation and involvement. Take responsibility for raising and monitoring risks and issues related to communications in line with the Communications Strategy. Develop and implement solutions in consultation with the IT Projects Communications Team and the project teams. Act as the first point of contact for communications enquiries about the projects. Develop high quality, accurate and consistent communications materials, ensuring they meet style and branding standards of IT Services and the University. Create content for non-specialist audiences ensuring technical details and information can be understood. Plan and implement a web presence for projects, internal- or external-facing as appropriate, as per the web content strategy, taking responsibility for content and regular updates. Work with the Business Change Managers and Implementation Officers to: o Identify relevant stakeholder audiences o Provide expertise and recommendations to change and implementation activities o Identify collaborative communications and training opportunities Create regular updates and present these to senior managers and other internal stakeholder groups Plan and implement the evaluation of communications against objectives through web analytics, surveys, focus groups and other mechanisms, analysing results and implementing solutions. Maintain a consistent look and ‘brand’ for projects, in line with IT Services and Digital Transformation branding and in full consultation with the appropriate communications teams Leadership, management and staff development of the wider Communications team • Perform line management duties for Project Communication Assistants as part of their development including setting objectives, Personal Development Reviews, monitoring and managing performance, training and dealing with issues proactively and quickly. Selection criteria Essential selection criteria 1. 2. 3. 4. Educated to degree level or equivalent relevant work experience. Proven experience in a communications role in a large organisation with multiple stakeholder groups. Demonstrable ability to assimilate complex information and ideas quickly and make them accessible to a wider audience through a variety of communications channels. First rate written skills with the ability to develop high quality, accurate and consistent communications materials, newsletters, leaflets, briefings etc. for non-specialist audiences. Job Description 170899 – Programme Communications Officer 2 5. 6. 7. 8. 9. A track record of managing and creating content for websites using a content management system. Excellent oral communication and interpersonal skills, with a customer focus and the ability to work with staff at all levels. Ability to work independently in a busy team environment, taking initiative when necessary and prioritising effectively to meet deadlines Drive, enthusiasm and commitment to get involved in all aspects of IT Services projects and IT Services communications. Well organised, methodical, accurate and an eye for detail. Desirable selection criteria 1. Experience of delivering communications for projects affecting a large user base. 2. Experience of using SharePoint and Drupal 3. Experience of using and evaluating the use of social media to support communications activities 4. Knowledge of teaching and learning environments and systems within Higher Education . Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. IT SERVICES The role of IT Services is to ensure that the University of Oxford has the robust, reliable, and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research, administration and strategic planning. IT Services, headed by the University’s Chief Information Officer, has around 320 staff across 2 buildings, an annual revenue budget of £22m and an IT capital plan of £60M across three years. The department is divided into groups covering infrastructure services, projects and programmes, software development, and customer services. Our aim is to attract and retain a workforce that is diverse, skilled, creative, and committed. We encourage flexibility in Job Description 170899 – Programme Communications Officer 3 how we work, and welcome part time and flexible working arrangements. As a department we encourage a culture where we respect each other, are accountable for what we do, where we collaborate, give and receive constructive feedback and challenge one another. IT Services is a place where we value and recognise both our own and the contributions of others. By doing so we want to create a great culture to work in and a place where we all feel we belong. For more information please visit: http://www.it.ox.ac.uk/ University Administration and Services (UAS) University Administration and Services (UAS) is the collective term for the professional services departments of the University. UAS comprises structures to: • • • support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk Job Description 170899 – Programme Communications Officer 4 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly hr@it.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Job Description 170899 – Programme Communications Officer 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Job Description 170899 – Programme Communications Officer 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. Job Description 170899 – Programme Communications Officer 7
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**Job Title: Digital Education Assistant** **Department/Division/Faculty: Centre for Teaching and Learning** **Grade 6** **_This vacancy can be considered a secondment opportunity._** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **Department** The Centre for Teaching and Learning (CTL) supports the academic development of teaching at the University by: • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. Digital Education Advisers/Assistants work with colleagues across Oxford to support their use of digital education to achieve their aims for teaching and learning. The CTL have multiple Digital Education Assistant posts available at varying fixed term contract lengths between 1 and 2 years. The department are also advertising for fixed term grade 7 Digital Education Adviser, the advert and job description for this role can viewed by searching for vacancy ID 173571. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. **About the Role** As a Digital Education Assistant you will join the agile Digital Education Team in the CTL where you will build strong relationships with colleagues across Oxford, providing services, advice, and hands-on support to help achieve educational goals and improve local practices. You will offer support to academic and administrative staff, helping them design and implement flexible, inclusive learning pathways and interactive learning assets. You will also develop guidance materials and support training sessions and workshops that that help our staff improve their digital education skills. Staying current in digital education you will help support specific tools, processes, or pedagogical approaches, such as learning design or AI, assisting staff using those tools. Your responsibilities may also include generating data and reports, checking compliance with legislative requirements such as digital accessibility and data protection, and providing second-line support for digital education through our Service desk. **About You** Your foundation in digital education will bring practical knowledge to the role, enabling you to contribute to the development of teaching and learning with technology at Oxford. Your technical skills will draw on pedagogical principles, helping your interventions enhance the experience of students and staff while adhering to best practice. You will have experience of supporting professional development opportunities for staff, empowering them to use digital tools effectively. You will be proficient in using a range of digital education tools such as Canvas and Panopto as well as allied digital education technologies in areas including accessibility, testing new features and tools, assessment, polling and collaboration, helping you support diverse needs within an academic setting. You will possess good organisational and problem-solving skills, enabling you to manage priorities effectively and work autonomously with minimal supervision. Your written and verbal skills will allow you to communicate information clearly and effectively. Furthermore, your interpersonal skills will enable collaboration with colleagues from various University departments and roles, fostering a culture of continuous improvement in digital education. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12noon on 27 June 2024. Interviews are expected to take place on Friday 12 and Monday 15 July 2024 and will be held in-person.
We are seeking a dedicated Senior Gardener to join Oxford University Park’s Department. The successful candidate will play a pivotal role in maintaining and enhancing the beautiful University Parks and associated green spaces. The working week is 36.5 hours. The University Parks Department oversees the care of the historic Parks, dating back to 1853. Joining a diverse team, you will play a key role in the development and maintenance of the parks, upholding our commitment to offering high-quality green spaces. **Responsibilities:** • Border maintenance of shrubs, herbaceous plants and seasonal bedding. • Pruning of shrubs, climbers, and small trees. • Care of planting, staking, training, and implementing plant protection measures. • Lawn maintenance, including mowing and renovation. • Landscape operations, implementing designs and planting schemes. • General grounds maintenance, including weed control, litter removal, and cultivation. • Leading teams on project work and routine maintenance. • Safe operation of various vehicles and machinery. • Taking responsibility for assigned areas of work, including, by agreement, mentoring of apprentices. **What We Offer** As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Early closure on Fridays • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. **Selection Criteria:** **Essential:** • Craft qualification in Horticulture (e.g., NVQ level 2, BTEC National Diploma, City & Guilds, NCH). • Full, clean driving licence. • Proven horticultural background. • Good plant knowledge. • Experience with a range of horticultural equipment. • Flexible and adaptable approach to work. • Interpersonal skills and the ability to lead teams and take responsibility for assigned areas. **Desirable:** • Ability to mentor apprentices • PA1 and PA6 pesticide certification. • Plant operator’s certification (e.g., excavators, IPAF, dumpers). **Hazard-specific/Safety-critical duties:** This role may involve safety- critical activities such as working at heights, lone working, and work in varying environments. Pre-employment health screening is mandatory. **How to Apply:** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received **before** **12 pm on Tuesday 9 July 2024** can be considered. However, the job advert may be closed earlier if we receive enough applications.
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This is a re-advertisement of vacancy 171944. Previous applicants need not apply. About Us Welcome to the University of Oxford, where we are committed to leading the world in research and education for the benefit of society, both in the UK and globally. Our research plays a key role in tackling many global challenges, from reducing carbon emissions to developing vaccines and much more. At the heart of our institution is the Human Resources (HR) Department, a vital component of University of Oxford. Our HR Systems team, comprising dedicated IT, analytics, and HR professionals, plays a pivotal role in overseeing the University's enterprise-wide HR and payroll information system. With over 200 academic departments, divisions, and central professional services teams, our work impacts every facet of the University's operations. We are also responsible for the development of Health and Safety systems, ensuring the safety and well-being of our entire community. We have an exciting opportunity to join our HR Systems team as a Senior Functional Analyst, where you will play a key role in supporting a suite of Health and Safety systems. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme for your financial future • 38 days annual leave (inclusive of public holidays) • Personal and professional development opportunities • A comprehensive range of childcare services for working parents • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Cycle loan scheme to encourage sustainable commuting • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs About the Role As a Senior Functional Analyst at the University of Oxford's HR Systems team, you will play a pivotal role in managing and enhancing our enterprise-wide HR and payroll information systems. You will work closely with our IT, analytics, and HR professionals, ensuring the seamless operation of our HR and payroll systems and Health and Safety systems. Your responsibilities will include: • Collaborating with the Functional Analysis Team Lead to oversee software patching and feature releases, ensuring quality assurance and benefits realization. • Acting as the Change Coordinator, planning and coordinating activities related to system configuration changes and developments. • Working with various internal teams and stakeholders to establish business requirements, prioritize system enhancements, and provide subject matter expertise. • Providing second-line support to resolve technical issues swiftly and efficiently, escalating to software vendors when necessary. • Collaborating with cross-functional teams to develop and maintain training materials, end-user guidance, and support documentation. • Contributing to system testing and user acceptance testing efforts, ensuring compliance with changes in legislation, policies, and statutory requirements. • Collaborating with colleagues to identify, prioritize, and implement system enhancements and ensure effective strategic decision-making. • Maintaining a responsive, high-quality customer service approach, following data protection principles at all times. About You You will have: • Excellent analysis and problem-solving skills. • Ability to understand and address HR business, process, and procedural requirements, along with IT-related issues. • Strong interpersonal and communication skills to convey technical ideas to non-technical stakeholders. • Familiarity with defining and writing reports, ideally using SQL and PowerBI/SSRS. • Strong administrative and organizational skills, with the ability to prioritize tasks effectively. • Team player with an approachable and helpful attitude. • Discretion in handling confidential information in line with data protection policies. • Proficiency in Microsoft Office tools, email, and web browsers. It would be desirable if you have: • Proficiency in writing Oracle SQL queries. • Experience working in an IT service-managed environment or foundation ITIL qualification. • PRINCE2/project qualification or experience working in projects following a recognized methodology. • Recent experience with Human Resources or Health and Safety business systems. Application Process To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) The closing date for applications is 12 noon on Thursday 27 June 2024.
Environmental Sustainability Engagement Assistant (Student Placement) Duration: 13 months About the Role: Are you a student with a passion for environmental sustainability and in search for a placement position? Then this role is for you! Join the Environmental Sustainability team at Oxford University as an Environmental Sustainability Engagement Assistant and gain invaluable practical experience and training. Why Join Us? This placement is an excellent opportunity to work alongside experienced colleagues, gain hands-on experience, and contribute to Oxford University’s environmental strategic goals of achieving net zero carbon and biodiversity net gain. You will receive guidance and support from the Environmental Sustainability Programme Manager, enabling you to develop your skills and make a meaningful contribution to the University’s sustainability efforts. Key Responsibilities: • Communicate effectively with students and staff, both in-person and online. • Create engaging communication materials, including web content, social media posts, reports, and presentations. • Support the planning and execution of events, training sessions, workshops, and presentations. • Serve as a liaison between the Environmental Sustainability team and student body representatives. • Establish and maintain strong working relationships with stakeholders across the University. • Identify and convey the needs of University partners to foster positive environmental behaviour changes. • Assist in the implementation of sustainability projects and improvements. • Provide exceptional customer service while meeting project deadlines. What We’re Looking For Essential: • A basic understanding of environmental sustainability issues with a willingness to learn more. • Excellent communication skills to articulate environmental issues clearly to diverse audiences. • Ability to establish effective working relationships with stakeholders. • Strong organizational skills with the ability to work independently and manage workloads. • Innovative problem-solving abilities and sound judgment on when to escalate issues. • Proficiency in Microsoft Office and other web-based platforms. • Familiarity with social media platforms. Desirable: • Experience in promotional or advocacy activities. • Skills in graphic design and execution of simple graphic projects. • Understanding of the structure and work culture at Oxford University or similar institutions. How to Apply: To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Reference from your department confirming that you are a student of the University. Only applications received before 12 pm on Friday 28 June 2024 can be considered. Apply now to become a part of our dedicated team and help drive positive environmental change at Oxford University.
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**Job Title: Digital Education Adviser ** **Centre for Teaching and Learning** **Grade 7** **_This vacancy can be considered a secondment opportunity._** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **Department** The Centre for Teaching and Learning (CTL) supports the academic development of teaching at the University by: • advising on course and curriculum design • enabling the adoption of new technology and digital resources • assisting in piloting new teaching methodology. We support the most valuable teaching practices at the collegiate University and provide guidance for students and staff as they adopt new practices. We work to empower communities of educators and students to work together to advance Oxford’s outstanding personalised teaching for the contemporary world. Digital Education Advisers/Assistants work with colleagues across Oxford to support their use of digital education to achieve their aims for teaching and learning. The CTL have multiple Digital Education Adviser posts available at varying fixed term contract lengths between 1 and 2 years. The department are also advertising for fixed term grade 6 Digital Education Assistant, the advert and job description for this role can viewed by searching for vacancy ID 173570. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. **About the Role** As a Digital Education Adviser you will join the dynamic and agile Digital Education team in the CTL where you will build strong relationships with colleagues across Oxford, providing services, advice, and hands-on support to help achieve educational goals and improve local practices. You will offer support to academic and administrative staff, helping them design and implement flexible, inclusive learning pathways and interactive learning assets. You will also develop guidance materials and run training sessions and workshops that help our staff improve their digital education skills. Staying current in digital education you will act as a contact for specific tools, processes, or pedagogical approaches, such as learning design or AI, evaluating and supporting innovation in those domains, and ensuring the expertise of the team in those areas. Your responsibilities may also include generating data and reports, checking compliance with legislative requirements such as digital accessibility and data protection, and providing second-line support for digital education through our Service desk. **About You** Your strong foundation in digital education will bring practical knowledge to the role, enabling you to contribute effectively to the development of teaching and learning with technology at Oxford. Your technical skills will be grounded in pedagogical principles, ensuring your interventions enhance the experience of students and staff while adhering to best practice. You will have a proven track record of facilitating professional development opportunities for staff, empowering them to use digital tools effectively. You will be proficient in using a range of digital education tools such as Canvas and Panopto as well as allied digital education technologies in areas including accessibility, testing new features and tools, assessment, polling and collaboration, making you equipped to support diverse needs within an academic setting. You will possess strong organisational and problem-solving skills, enabling you to manage competing priorities effectively and work autonomously with minimal supervision. Your excellent written and verbal skills will allow you to communicate complex information clearly and effectively. Furthermore, your interpersonal skills will enable productive collaboration with colleagues from various University departments and roles, fostering a culture of continuous improvement in digital education. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12noon on 27 June 2024. Interviews are expected to take place on Friday 12 and Monday 15 July 2024 and will be held in-person.
Job Description _________________________________________________________________________ Summary Job title Business Technologist – Competency Centres Division University Administrative Services Department IT Services Location Dartington House, Oxford Grade and salary Grade 8 - £45,585 - £54,395 with a discretionary range up to £59,421 per annum Hours Full time Contract type Fixed Term/ Secondment basis (2 years) Reporting to Competency Centre Lead Vacancy reference 173572 Additional information Whist this is a full-time post, we welcome applications from candidates who wish to work part-time (minimum 30 hours/0.8 FTE and/or flexibly). We have x2 openings available for this position The role This is an exciting opportunity to join a newly created team helping people across the University of Oxford to understand and deploy machine learning and artificial intelligence tools, to support their work in research, education and administration. The successful applicant would join the University’s Digital Transformation Programme (DTP) as part of a new initiative named Competency Centres. These are small teams of staff (in this case 7 FTE) devoted to quickly raising the University’s capability around key technologies. The Competency Centres (or ‘Centres of Excellence’) offer a mixture of advice and guidance, development support, and training around a key technology or function. The post holder will be required to work within a competency centre, providing business leadership for the centre; working independently to identify, address and resolve business unit needs at a function, department or divisional level; build business cases and gain approval for departmental solutions to business problems; solving practical business problems through the application of the appropriate AI & ML technologies; performing one to one consulting with users; working with existing divisional/functional teams on technical elements of service improvement; communicate detailed and complex matters to senior business stakeholders; improving centre outcomes through the creation of knowledge networks; representing the centre in the use of technology/models for larger enterprise level projects and improving digital skills through the delivery/provision of training relevant to the objectives of the centre. Reports to: Head of Competency Centres (dotted line), Head of AI/ML Support Centre (direct line) Direct Reports: None Key Relationships: • Business change programmes e.g. FOCUS • Head of business analysis, Projects and Programmes, IT Services • Information Security • Head of Application Platforms, Software solutions Responsibilities Strategy and Planning • • • • Help to develop a business strategy for the Competency Centre that delivers support with the adoption of machine learning tools, meeting both the immediate needs of the Digital Transformation Programme and the longer terms needs of the University. Help to develop an engagement strategy for the Competency Centre to ensure that the centre reaches relevant users in all parts of the University. Communicate and agree the strategy for the Competency Centre with the Head of the Competency Centres and Digital Transformation Programme. Develop and agree an opportunity management framework to ensure that activities undertaken in the Competency Centre are prioritised in a way that delivers value to the University Operational • • • • Work with departments, functions, and users in one of the following modes: o A senior supplier role, working independently to both identify, address and resolve business unit needs via AI/ML tools at a function, department or divisional level; o A consultative role, advising on the suitability and applicability of AI/ML tools to solve local problems; in particular, to share your expertise and technological experience with senior staff to collaboratively explore whether AI/ML methods are appropriate; o A partnering role, actively working to deliver AI/ML solutions that solve a business problem and can also be reused elsewhere in the University; o An advisory role, signposting community groups, training or documentation to support users in finding their own solutions using AI/ML methods. Build business cases and gain approval for departmental solutions to business problems Where the Competency Centre is engaged with existing services to develop enterprise solutions, ensure that the needs of the customer are reflected in requirements of any project and in cocreation activities with existing service providers and/or external partners Ensure effective and appropriate quality assurance and testing is present for all deliverables produced Job Description and Selection Criteria 173572 – Business Technologist 2 Engagement • • • • • • Identify the internal and external stakeholders as part of the Competency Centre, develop and implement an effective communications strategy to ensure effective stakeholder engagement As a subject matter expert, communicate detailed and complex matters around AI/ML technologies to senior business stakeholders Contribute expertise and consultancy around AI/ML technologies within the Competency Centre, to the wider collegiate University through involvement in small group training workshops, formal consultancy engagements with departments, colleges and professional services, briefings to Divisional IT boards, ITSS, ITCF, IT Services. Ensure that training materials delivered by the Competency Centre are correctly levelled, accurate and adapted to the University setting. Through representation on existing user groups, communities of practice and external forums ensure that the Competency Centre capabilities are both understood and aligned to the current/future needs of the University Develop a network of local champions and support them in their continued adoption of AI/ML tools Personal development • • Maintain in-depth technical knowledge of trends within the AI/ML space, including developments of commercially available LLM models and other forms of generative AI, applications of neural networks in education or research, and other emerging technological approaches of ML; take advantage of appropriate development opportunities; and advise the University on changes to the AI/ML landscape. Extend and develop your expertise, technical skills, and business knowledge through formal training courses and by self-development, thereby becoming a source of knowledge and expertise to the team, colleagues, and users. Other • Undertake other duties commensurate with the role and the grade as may be required by the line manager from time to time. Job Description and Selection Criteria 173572 – Business Technologist 3 Selection criteria Essential Criteria • • • • • • • • • • • • Educated to degree level or equivalent Familiarity with modern AI & machine learning approaches Experience of working in the Higher Education sector or with higher education institutions Experience of introducing change into a significant business activity or process Experience of delivering customer service in presales, project work or service delivery Experience of implementing AI/ML technology within a business, research or educational context Experience of building communities of practice or user groups Strong organisational, planning and project management skills and experience, including the ability to prioritise and meet tight deadlines Ability to run workshops and manage groups of people to deliver to meeting objectives, inspiring confidence in the process to participants Ability to work collaboratively and independently as necessary, be a self-starter with a drive for results and personal resilience Ability to problem solve and think creatively The ability to bring order in uncertain and/or complex situations, keep a positive outlook, have patience and maintain focus on objectives Desirable selection criteria • Education to degree level in a computing or IT related subject or able to offer the equivalent in terms of professional training and experience. • Business process analysis • Change impact analysis • Quality assurance • Service management • Software development lifecycle management • Experience of presenting at public events Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Job Description and Selection Criteria 173572 – Business Technologist 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. IT SERVICES The role of IT Services is to ensure that the University of Oxford has the robust, reliable, and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research, administration and strategic planning. IT Services, headed by the University’s Chief Information Officer, has around 320 staff across 2 buildings, an annual revenue budget of £22m and an IT capital plan of £60M across three years. The department is divided into groups covering infrastructure services, projects and programmes, software development, and customer services. Our aim is to attract and retain a workforce that is diverse, skilled, creative, and committed. We encourage flexibility in how we work, and welcome part time and flexible working arrangements. As a department we encourage a culture where we respect each other, are accountable for what we do, where we collaborate, give and receive constructive feedback and challenge one another. IT Services is a place where we value and recognise both our own and the contributions of others. By doing so we want to create a great culture to work in and a place where we all feel we belong. For more information please visit: http://www.it.ox.ac.uk/ University Administration and Services (UAS) University Administration and Services (UAS) is the collective term for the professional services departments of the University. UAS comprises structures to: • • • support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk Job Description and Selection Criteria 173572 – Business Technologist 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly hr@it.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Job Description and Selection Criteria 173572 – Business Technologist 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Job Description and Selection Criteria 173572 – Business Technologist 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. Job Description and Selection Criteria 173572 – Business Technologist 8 Job Description and Selection Criteria 173572 – Business Technologist 9
173574 - Senior Development Executive - Medical Sciences (Neuroscience and Brain health)
173644 - EnSpire Oxford Events Coordinator
Parks Department, South Lodge, South Parks Road, Oxford
Senior Student Survey and Data Analyst Student Registry, AAD The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Department The Student Data Management & Analysis (SDMA) team provides a portfolio of data, reporting and statistical services for the University of Oxford. In addition to maintaining and facilitating access to reporting datasets on Oxford students and undergraduate applicants, the team also leads on developing the strategy for and facilitating delivery of university-wide student surveys. This role is located within the statistical services team with responsibilities split between student surveys and statistical analysis projects. On the surveys side, you will be the lead for the University’s centrally managed surveys and will manage the contributions from other teams that play an important role in surveys. On the statistical analysis side, you will provide statistical support to other departments and divisions, designing and delivering statistical research in the area of student data analysis aligned with the University’s strategic priorities. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. For the right candidate we would consider underfilling the role as a grade 7 Student Survey and Data Analyst (£36,024-£44,263 per annum) with an appropriate reduction in duties. About the Role As a Student Survey and Data Analyst, your role will be split approximately 50:50 between student surveys and statistical analysis projects. On the surveys side, you will lead on the University’s centrally managed surveys where you will be responsible for: • producing analysis of survey results in the form of committee papers, headline reports and dashboards • engaging with stakeholders to understand their needs and ensuring that reporting is useful and accessible • making recommendations to the Student Survey Operations and Strategy Groups regarding the feasibility, design, and set-up of surveys • using the University’s recommended survey tools to build and administer surveys • acting as an expert on student surveys and survey design, providing best practice, advice and support as needed to colleagues who are running their own surveys You will also provide statistical support to departments and divisions, and design and deliver statistical research and analysis aligned with the University’s strategic priorities. You will work with a degree of independence, liaising directly with senior colleagues to establish research questions, agree appropriate methodologies and communicate findings clearly, accessibly and persuasively. You will also work closely with colleagues in SDMA to ensure that findings from statistical research are informing the wider provision of data analysis and reporting. About You We are looking for candidates with significant experience of surveys including quantitative analysis of responses. You must have a good understanding of statistical methods and extensive experience with relevant software such as SPSS, R, or Python. You should be a confident and effective communicator, able to engage with stakeholders at all levels who may posess different levels of statistical expertise. We would expect you to be able to work with a high degree of independence as well as in collaboration with stakeholders from across the University. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. Please also submit evidence of your experience with a statistical software or programming language of choice (e.g. SPSS, R, Python), such as a 2-page code extract dealing with data manipulation, descriptive or statistical analyses. The code does not need to be self-contained (i.e. an extract from an existing longer file is acceptable), and please do not send data files or use AI tools for this task. The closing date for applications is 12noon on 15 July 2024. Interviews will take place during week commencing 29 July 2024 and will be held in person
Job Description 173572 - Business Technologist
Job Description UNDERGRADUATE ADMISSIONS AND OUTREACH Summary Job title Policy Adviser Division University Administration and Services (UAS) Department Academic Administration Division - Undergraduate Admissions and Outreach Location University Offices, Wellington Square, Oxford, OX1 2JD Grade and salary Grade 7: £36,024 - £44,263 Hours Full time (37.5 hours) Contract type Permanent Reporting to Senior Head of Policy Vacancy reference 173594 Additional information The role This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The post holder will be required to work effectively with students and staff across the collegiate University, and to support policy development and implementation through clear communication, guidance and advice. The post holder will be required to work effectively with senior academic staff across the institution and with external stakeholders, and to deal appropriately with sensitive and confidential matters. Responsibilities 1. Responsible for producing high quality policy papers on undergraduate admissions and access for AdEx, AdCom, and other University committees for approval by the Director of UAO. 2. Responsible for servicing, as required, a number of working groups and supplementary meetings of AdEx. This includes;  Production of papers.  Effective delivery of meetings including advising on discussion items during these meetings, production of agendas and research to aid discussion and support the Director of UAO.  Ensure that all required objectives are met within the scheduled timeframe.  Effective and timely delivery of outcomes from the committees. 3. Communicating clearly and effectively with key stakeholders in the collegiate University, including senior staff in colleges, departments and divisions to disseminate and advise on key messages regarding policy. 4. Identifying, sourcing, and providing the necessary background information on policy issues to support the work of the Senior Head of Policy, as well as the Director of UAO and her senior team, including working with and manipulating data. 5. Sustain, alongside the Senior Head of Policy, the University’s annual reporting responsibilities to external organisations, for example any sector regulator. 6. Represent the University, as required, in discussions relating to access and admissions internally (Outreach Forum, Admissions Officers, and Divisional Officers meetings), and with external bodies, such as the OfS, the Russell Group, and UCAS. 7. Produce comprehensive briefings as required, ensuring that the papers or information produced is relayed in a way that is appropriate to the target audience. 8. Responsible for the coordination of responses to freedom of information (FOI) requests relating to undergraduate admissions and outreach, admissions appeals and complaints and any other policy related work as directed by the Senior Head of Policy or the Director of UAO. 9. To support the Senior Head of Policy in the development and delivery of policy on undergraduate admissions and access. 10. To acquire an understanding of the educational provision and administrative processes relating to undergraduate students within the University, and wider sector, from admission to examination, and to ensure that the University’s policies adequately support these. 11. Any other duties as commensurate with the grade of the post required by the Senior Head of Policy. Selection criteria Essential selection criteria 1. Educated to degree level, hold a first degree or equivalent. 2. Good knowledge of current issues within higher education, including knowledge in the field of admissions, fair access, widening participation and the student cycle in Higher Education. 2 3. Experience of servicing committees and working groups to ensure that these take place efficiently and effectively, including providing clear and accurate minutes and actions in a timely manner. 4. Superior report-writing skills, with the ability to communicate effectively with a wide range of internal and external stakeholders. 5. Experience of providing policy research briefings and analysis to senior staff. 6. Strong administrative experience and organisational skills, including the ability to work to multiple deadlines and prioritise own workload. 7. Excellent interpersonal skills, to be able to liaise with contacts at all levels and influence and motivate others. 8. Tact, discretion, and a high degree of political sensitivity. 9. Energy and commitment to the work, and flexibility in dealing with changing priorities. 10. A high degree of numeracy, including familiarity with analysing and interpreting statistical data. The duties above are set out as they are envisioned at present, but it is essential for the person appointed to be adaptable and able to contribute to the development of the department. Desirable selection criteria 1. An understanding of the structure of the collegiate University and the division of responsibilities within its governance structures. 2. Operational experience of Oxford’s undergraduate admissions processes. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Undergraduate Admissions and Outreach The Undergraduate Admissions and Outreach department (UAO) provides a stimulating and challenging working environment in one of the most strategically important areas of higher education administration, working with colleagues throughout the University and in other institutions; with potential applicants in the UK and overseas; and with parents and advisers. Our work is varied and can be broadly divided into four areas: the admissions process and policy development, student recruitment, course information and guidance, and access and widening participation. UAO oversees admissions to the Colleges for undergraduate courses and is the contact between the University of Oxford and UCAS. We provide guidance for Oxford colleges and centrally co-ordinate the admissions process. We also co-ordinate interviews for overseas applicants in a number of international locations. We provide data and management information on admissions and recruitment and support training courses on admissions-related matters. A key role of UAO is to provide a central schools and colleges liaison service for the University and Colleges in order to ensure a strong recruitment strategy across the UK, Europe and Internationally. Activities include school and college visits, higher education fairs, student conferences, open days, and a wide variety of teacher events. We deal with thousands of young people every year and our teams travel throughout the UK and beyond. UAO coordinates and delivers Oxford’s undergraduate outreach with young people across the UK, contributing to a variety of projects with differing scope and scale. All working towards the University’s Access targets (http://www.admin.ox.ac.uk/edc/otherdocuments/accessagreement/) and other strategic priorities relating to access and admissions at the University of Oxford and wider Higher Education context. In addition, UAO services a number of committees, responds to government consultations, and staff attend a number of nationally and regionally based groups. In association with the University’s Public Relations Office, we 4 deal with the media and develop policy in areas of access and admissions alongside colleagues in the colleges and the University. More information about our activities and admissions to Oxford can be found at www.ox.ac.uk/study. University Administration and Services The central administrative sections of the University are collectively called University Administration and Services (UAS). UAS comprises structures to:  Support the University’s core academic purposes of teaching, learning and research  Ensure the University can meet the requirements of government, funding bodies and other external agencies  Facilitate the attainment of the objectives set out in the University’s Strategic Plan. UAS comprises University-wide functions, encompassing the key areas of academic administration, research services, finance, personnel, estates, IT services and external affairs as well as a number of other functions. Further information about the work of each section, together with contact details and the profiles of the head of each section, can be found on the UAS sections page. Academic Administration Division The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from pre-admission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: - Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. - Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. - Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. - Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. 5 The AAD comprises: the Careers Service, Education Policy Support, Graduate Admissions, the Language Centre, the Oxford Learning Institute, Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. 6 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly please contact claudia.azevedo@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academicrelated posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 9
173459 - Senior Student Survey and Data Analyst JD.pdf
Harris Hill are delighted to be supporting the University of Oxford in its search for a Senior Development Executive that will raise vital funds for the Departments of Psychiatry and Clinical Neurosciences in the Medical Sciences Division. **Senior Development Executive – Medical Science (Neuroscience and Brain Health)** Full time, permanent. Grade 8: £45,585 - £54,395 per annum with possible extension to £59,421 Closing date: **Monday 8th July 12pm** **Interviews will be in person at the University of Oxford on the 15th July** **Why Medical Sciences?** Oxford is one of the world’s leading biomedical universities recognised for its outstanding quality and depth across the medical research spectrum - from genes to molecules, to big data and populations. With the honour of 12 Nobel Laureates over its long and distinguished history, the Division is consistently at the forefront of innovative and lifesaving science. Their researchers work across the full range of biomedical and clinical sciences, from the molecule to large population studies. The excellence of our research is recognised by our top placing in international league tables. The extraordinary depth and breadth of medical skills at Oxford is devoted to identifying the causes of disease, improving diagnosis and developing effective treatments and prevention. The Division is particularly interested in the “big” diseases where millions of lives can be saved – cancer, and infectious diseases such as malaria and pandemic preparedness. It also has world-leading research programmes in cardiovascular diseases, musculoskeletal disorders such as arthritis and osteoporosis and neurological disorders such as Alzheimer’s and Parkinson’s. **What this role entails?** The Medical Sciences Divisional development team is small but highly effective, working collaboratively with colleagues across the Division and with expert colleagues in Development and Alumni Engagement. Both Heads of Department, Professor Belinda Lennox (Psychiatry) and Professor Kevin Talbot (Clinical Neurosciences) are closely involved with fundraising and will be strategic partners for the post holder. This is a key role within the team and the post holder will have the opportunity to work with donors and academics at the highest level. Development at Oxford is well established and this role has the **scope to work across a number of important and high-profile projects related to neurosciences, including mental health and neurological disease, including a future redevelopment of the Warneford site.** The post holder will manage a portfolio of more than 100 major gifts prospects. They will be responsible for the identification, cultivation, solicitation and stewardship of potential donors able to support Neuroscience related projects (encompassing mental health and neurological disease) in the Medical Sciences Division at Oxford, typically in the range of £100,000-£1,000,000 over time. **To be successful in this role:** • Proven fundraising experience in a complex organisation and direct involvement in securing major gifts • Evidence of leading or contributing to a major relationship to achieve successful fundraising • Ability to establish credibility, confidence and robust relationships with existing and prospective donors, and key stakeholders • An ability to think both strategically and tactically about the relations between potential donors and fund-raising goals • An ability to provide specialist expertise in the area of major gift giving, and to develop a long-term strategy for the solicitation of principal gifts • An interest in mental health, neurological disease, neurosciences, psychiatry and general medical sciences • An interest in higher education and ideally an understanding of the University of Oxford, and its goals in teaching and research To apply for this role and for further details, including a job description and person specification, please email Hannah at Harris Hill on hannah.laking@harrishill.co.uk or call her on 02078207331. _As leading charity recruitment specialists and a certified B Corp ™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics._
Lead Business Technologist- x2 opportunities available on a 2-year Fixed Term Contract/Secondment Basis The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have x2 exciting opportunities to join the University’s Digital Transformation programme as a Business Technologist in our AI/ML Support Competency Centre, working on a hybrid basis. A minimum of two days in the office, one of which is a fixed team day on Tuesdays. As part of our Digital Transformation Programme, launched in 2022, we are working closely with staff and students to imagine how the University’s culture, processes and technology must evolve in the digital era. The programme is enabling Oxford to preserve its unique place in the world by being digitally fit for the future. The post holder will be required to work within the AI Competency Centre (or ‘Centre of Excellence’), where the aim is to provide centralised expertise on modern AI & ML methods and tools, and to support their adoption across the University including in research, administration and teaching. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs About the Role This is an exciting opportunity to join a newly created team helping people across the University of Oxford to understand and deploy machine learning and artificial intelligence tools, to support their work in research, education and administration. Responsibilities will include: Providing business leadership for the centre; working independently to identify, address and resolve business unit needs at a function, department or divisional level; build business cases and gain approval for departmental solutions to business problems; solve practical business problems through the application of the appropriate AI & ML technologies and performing one to one consulting with users. Working with existing divisional/functional teams on technical elements of service improvement; communicate detailed and complex matters to senior business stakeholders; improving centre outcomes through the creation of knowledge networks; representing the centre in the use of technology/models for larger enterprise level projects and improving digital skills through the delivery/provision of training relevant to the objectives of the centre. About You You will be educated to degree level in a computing or IT related subject or able to offer the equivalent in terms of professional training and experience, and be familiar with modern AI & machine learning approaches. We are also looking for you to have experience in the higher education Sector or with higher education institutions, of introducing change into a significant business activity or process and experience of implementing AI/ML technology within a business, research or educational context. You should also have experience of building communities of practice or user groups, and possess strong organisational, planning and project management skills and experience, with the ability to run workshops and manage groups of people to deliver objectives, inspiring confidence in the process to participants. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Monday 1 July 2024.
173201 - Head of Adminstration & Finance
**Head of Administration & Finance** **Research Services, 5 Worcester Street** **, Oxford OX1 2BX** We have an exciting senior-level opportunity for an experienced business manager to lead the Administration & Finance Team within Research Services at the University of Oxford. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from accelerating the transition to net zero to developing vaccines during a pandemic. Research Services is one of the key professional services departments supporting Oxford’s research and innovation community, with over 180 staff across our five business units. Our values include teamwork, professionalism, continuous improvement, empathy, respect and trust. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working, with a minimum of three days per week in our offices in central Oxford. **About the Role** The Head of Administration & Finance is responsible for the delivery of cross- cutting operational and business management support to ensure the effective running of Research Services. Working in close partnership with the Executive Director and the Leadership Team, you will lead the department’s strategic operational and business planning, financial management and people support services. **About You** You will bring to the role outstanding business planning and management skills as well as extensive experience of financial and personnel management and strengths in governance and operations. You will be apply your skills and experience in a large and varied service-led department and play a leading role in supporting the success and development of our people, teams and department overall. **Application Process** As part of your online application you will be required to upload a CV and a supporting statement describing your interest in the role and how you meet the selection criteria in the job description (maximum 2 pages), together with the details of two referees. For an informal discussion about the role, please contact Dr Stephen Conway, Executive Director, Research Services via emily.dyer@admin.ox.ac.uk. The closing date for applications is 28 June 2024 at 12:00 noon. Interviews will take place in Oxford in early-mid July 2024.
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We are seeking a motivated and analytical person to join our experienced team, to conduct philanthropy research and reputational due diligence research in a higher education setting. **About the role:** Within the University of Oxford’s Development and Alumni Engagement office, our work drives the ambitious fundraising activities of the University, by providing tailored insights to build relationships with new and existing major donors (individuals, corporations and foundations). Finding, evaluating, and communicating information clearly and effectively is the essence of this role. The position sits in a friendly and dynamic team who can provide training. We support a diverse set of fundraising priorities, on themes ranging from innovative medical and scientific advances, to widening access to our University, to supporting world-class museums. We offer a fulfilling working environment with a wealth of opportunities to develop professional skills. **About you:** We want to hear from candidates who bring successful experience in a research- or information-focused role in business settings such as consultancy, law, banking, professional services, the civil service, or similar; or with experience of research in fundraising. As well as outstanding research and written communication skills, other qualities we are seeking include a commitment to providing a high-quality service; an ability to assess information rapidly and rigorously from a variety of sources; knowledge of current affairs; attention to detail; an adaptable approach; curiosity and creativity; the desire to work collaboratively and build positive relationships with colleagues in the team and across the wider University. **What We Offer:** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: * Flexible hybrid working * An excellent contributory pension scheme * 38 days annual leave * Membership to CASE * Training and development opportunities * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Membership to a variety of social and sports clubs * Discounted bus travel and Season Ticket travel loans **Application process:** * Click the link to ‘Apply’ and follow the on-screen instructions on our Application portal. * Applications must include of a CV and a letter of application, in your own words (in PDF format), outlining your motivations to apply for this role, your relevant experience and how you meet the criteria of the person specification. * For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply. Only applications received before 12.00 noon on **1 July 2024** can be considered. Interviews are currently scheduled to take place on **19 July 2024** , in person in Oxford. _Development and Alumni Engagement_ _is committed to having a team that is made up of diverse skills and experiences. We encourage applicants from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply._
Senior Development Executive - Medical Sciences (Neuroscience and Brain Health)
**Project Communications Officer- 2 year Fixed-Term contract or Secondment basis** We have an exciting opportunity to join the IT Services Department in the Programmes and Projects Delivery Group (PPDG) as a Project Communications Officer. This role has a hybrid working arrangement with time onsite at University premises as required to complete the role, with an expectation of at least 2 days in the office per week. IT Services is a key department that ensures that the University has the robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration. We value and recognise our own and the contribution of others, creating a great culture to work in and a place where we all feel we belong. This role will be responsible for developing communications strategies and delivering high-quality communications to a wide range of stakeholders at Oxford within one of the key programmes delivering changes to digital services at Oxford. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans * Membership to a variety of social and sports clubs **About the Role** * This Project Communications Officer role will provide communications support for a range of projects and programmes within one of the five portfolios through which IT Services deliver digital changes across the University. Current programmes the role may be assigned to include those improving digital services for teaching and learning, supporting cyber security, or modernising core technology infrastructure. * It will involve working closely with individual project and programme delivery teams, as well as other central communications teams delivering communications to staff and students. * The role will involve understanding the technical changes that are being delivered and developing a coordinated communications strategy to support the journey. Communications will be delivered to staff and students in an appropriate and timely manner either by the Project Communications Officer or through line management of a Project Communications Assistant. The role will also involve working closely with Business Change Managers to carry out stakeholder analysis and understand the benefits to end users. * This is a role which offers significant personal development at an exciting time for the University with the significant level of planned development work and Digital Transformation programme in progress. * Current programmes the role may be assigned to include those improving digital services for teaching and learning, supporting cyber security, or modernising core technology infrastructure. **About You** * To be successful in this varied and interesting role, you will need to be someone who has a good knowledge of communications techniques and the skill and instinct to differentiate your communications depending on audience and channel. * You will be willing to grapple with the complexities and different ways of working within the devolved structure of the collegiate University. You will be adept at working with people at different levels within this context and be confident at proposing the most appropriate communications approach for each initiative. * You will have a collaborative approach to your work and a positive outlook as well as a desire to deliver real improvements in a global and highly regarded world class organisation. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The **closing date** for applications is 12:00 noon on Monday 8 July. . **Interviews** will take place during the week commencing 15 July and ideally will be face to face although a virtual arrangement can be put in place by agreement.
Estates Services, The Malthouse, Tidmarsh Lane, Oxford
**UNIVERSITY OF OXFORD** **Undergraduate Admissions and Outreach (UAO)** **Policy Adviser** Grade 7: £36,024 – £44,263 This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will also play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The successful candidate will be an experienced individual able to work effectively with stakeholders across the collegiate University supporting policy development and implementation through clear communication, guidance and advice. Closing Date: Friday 19 July 2024 Interview: Wednesday 31 July 2024
Finance Division, Hythe Bridge Street, Oxford
Job Description _________________________________________________________________________ Summary Job title Gardener Division University Administration and Services Department Estates Services – Parks Department Location South Lodge, South Parks Road, Oxford, OX1 3RF Grade and salary Grade 3: £23,706 – £25,138 per annum Hours Full time Contract type Permanent Reporting to Team Supervisor Vacancy reference 173562 The role The University Parks Team has care of the University Parks and all the University’s green functional estate. This includes the green spaces around all University departmental buildings. The department also runs a substantial contract business that accounts for at least half of the department’s activity. The post holder will report to the Parks management team. Carrying out practical work activities and working as part of a team are the key attributes to this role. Self-motivation and a willingness to develop further technical skills is essential for this role. The post-holder should possess a craft qualification (e.g. National Certificate, BTEC National Diploma, City & Guilds or NVQ) in horticulture unless significant suitable experience can be demonstrated, plus other essential criteria as list below. Responsibilities • General grounds maintenance; mechanical and chemical weed control, sweeping and litter removal, clearance work, mechanical and manual cultivations, chipping/shredding of waste, and mulching. • Pruning of shrubs, climbers, and small trees. • New planting to include staking, tying in, watering and dead-heading. • Border maintenance; care of shrubs, herbaceous plants and seasonal bedding. • Turf maintenance; mowing and seasonal operations using a wide range of equipment, including spiking, top-dressing, overseeding, turf lifting and laying, fertilising, weedkilling, strimming and edging. • Hedge maintenance, including planting, pruning and cutting. • Safe use and operation of a wide range of vehicles and machinery/equipment to include routine maintenance and daily checking. • Landscape work and nursery work, as part of a team • Other duties as may be specified from time to time by the Parks management team. • Use of a mobile device to record hours worked at sites; full training and a device will be provided Selection criteria Essential selection criteria Candidates will be judged on the basis of the following criteria and should ensure that their application shows how they meet the criteria. Candidates will be expected to give examples of relevant experience. Essential • A craft qualification (e.g. NVQ or City & Guilds) in horticulture or other land-based work • A good and demonstrable knowledge of horticultural practices • Experience in the use and operation of a broad range of horticultural, landscape and grounds care equipment • Good plant knowledge • Full, clean driving licence • A flexible approach to the work required. Desirable selection criteria • Large Goods Vehicle (LGV) licence • Towing licence • CSCS skills card for working in the construction industry. • Pesticide certification Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • • • • Working at heights Lone working Work in hot or cold environments Driving on University business 173562 Gardener - JD 2 • Work with any substance which has any of the following pictograms on their MSDS: Workers have a duty to take care of their own health and safety and that of others who may be affected by your actions at work. Workers must co-operate with employers and co-workers to help everyone meet their legal requirements. 173562 Gardener - JD 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. University Parks Department The 70 acres that is now the University Parks was purchased by the University from Merton College over a period of eight years from 1853. It developed in a piecemeal way, and there have been many changes, largely influenced by development of the land around it. It is one of the few parks still in private ownership and is listed grade II by English Heritage. It is used by members of the University and local residents, and receives many visits from tourists to Oxford all year round. The Parks provides a unique blend of amenity and recreational space, and has an extensive plant and tree collection. Sporting facilities have been a major feature since 1865. The University Sports Department is responsible for the care and maintenance of pitches. There is a first-class cricket ground that is the home of the University Cricket Club. Tennis, rugby, football, American football and lacrosse are also played here. Over the last 50 years the department has gradually taken over the care of most University departmental grounds, as well as many iconic sites that are seen and appreciated not only by members of the University but also by local residents and thousands of visitors every year. Other areas are perhaps seen only by relatively small numbers of staff that work in that particular department, but they often feel that these areas are equally important to their working environment. The Curators of the University Parks are members of the University who are elected to oversee the management of the Department. They meet on a termly basis to receive reports and advice from the Superintendent of the Parks, and to agree management policy within the guidelines that are set down by the University Administration. The Department is partly grant funded by the University but also needs to raise income from other activities. To meet this need we run a substantial contract business offering horticultural and arboricultural services to Colleges and other local organisations. A broad range of activities are carried out, including most types of grounds maintenance, hard and soft landscape work, tree surgery and surveying. These activities generate income which is essential to the running and financing of the department. We have invested heavily in equipment in recent years and efficiency has improved considerably as a result. The fleet of equipment is modern and we continue to look for affordable improvements. Currently we employ 38 staff, the majority of whom have a horticultural background. 173562 Gardener - JD 4 The University of Oxford was a founder member of the Athena Swan Charter and holds a silver institutional Athena Swan in recognition of the advancement of gender equality: representation, progression and success for all. Estates Services Estates Services is responsible for the management and strategic development of the University’s functional and commercial estate, comprising 440 buildings, and associated infrastructure. The University’s functional buildings include specialist research buildings, teaching laboratories and lecture halls, sports facilities, libraries and museums, administrative and ceremonial buildings. Commercial properties include graduate accommodation, office space, warehouses and agricultural land and property. The day-to-day responsibilities of Estates Services include managing the capital building programme, aimed at delivering world class new buildings; repairs and maintenance, including upkeep of some of the finest buildings in the city; facilities management for a number of University buildings; the provision of central services such as mail room services; maintaining a safe and secure physical environment; the allocation of space for departmental use; property acquisitions, disposals and leases; accommodation for graduate students at eight sites, as well as housing for key staff; conserving Wytham Woods and University Parks, and managing gardens and landscapes across the estate; carbon reduction strategies across the University and helping staff and students to make sustainable workplace and travel choices. For more information please visit: http://www.admin.ox.ac.uk/estates University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: Support the University’s core academic purposes of teaching, learning and research; Ensure the University can meet the requirements of government, funding bodies and other external agencies; and Facilitate the attainment of the objectives set out in the University’s Strategic Plan. 173562 Gardener - JD 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly uashr@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 173562 Gardener - JD 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 173562 Gardener - JD 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 173562 Gardener - JD 8
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Head of Administration & Finance Research Services, 5 Worcester Street, Oxford OX1 2BX We have an exciting senior-level opportunity for an experienced business manager to lead the Administration & Finance Team within Research Services at the University of Oxford. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from accelerating the transition to net zero to developing vaccines during a pandemic. Research Services is one of the key professional services departments supporting Oxford’s research and innovation community, with over 180 staff across our five business units. Our values include teamwork, professionalism, continuous improvement, empathy, respect and trust. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working, with a minimum of three days per week in our offices in central Oxford. About the Role The Head of Administration & Finance is responsible for the delivery of cross-cutting operational and business management support to ensure the effective running of Research Services. Working in close partnership with the Executive Director and the Leadership Team, you will lead the department’s strategic operational and business planning, financial management and people support services. About You You will bring to the role outstanding business planning and management skills as well as extensive experience of financial and personnel management and strengths in governance and operations. You will be apply your skills and experience in a large and varied service-led department and play a leading role in supporting the success and development of our people, teams and department overall. Application Process As part of your online application you will be required to upload a CV and a supporting statement describing your interest in the role and how you meet the selection criteria in the job description (maximum 2 pages), together with the details of two referees. For an informal discussion about the role, please contact Dr Stephen Conway, Executive Director, Research Services via emily.dyer@admin.ox.ac.uk. The closing date for applications is 28 June 2024 at 12:00 noon. Interviews will take place in Oxford in early-mid July 2024.
Research Finance Management Improvements Programme Lead
EnSpire Oxford Events Coordinator Grade 6: £32,332 - £38,205 With an international reputation as a world-class centre of excellence, the University of Oxford is a stimulating work environment. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Research Services is one of the key Professional Services departments supporting Oxford’s research and innovation community. Our values include teamwork, professionalism, continuous improvement, empathy, respect and trust. EnSpire Oxford, the University’s new Entrepreneurship Hub, supports and promotes the development of the entrepreneurial ecosystem within and around University. As EnSpire Oxford Coordinator you will be responsible for supporting administration, marketing and communications, and programme coordination across the various areas of work. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Season Ticket travel loans and discounted bus travel The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work. Hybrid working is available with the working pattern to be to discussed at interview. About the Role You will be at a key part of our team, orchestrating high-profile events that support our strategic ambitions. Your role will include: • planning, management and delivery of events • supporting our marketing efforts, crafting materials that highlight the value of our initiatives • manage web content to promote our programmes and • engage the community through networking opportunities. Additionally, you’ll act as a central point for stakeholder communication and data analysis. About You To be successful in this varied role you will need previous experience of providing project coordination and general administrative support with excellent attention to detail. You will need proven ability to organise your own workload effectively and meet tight deadlines. Experience of event management, including planning, delivery, and evaluation for online, in person, and hybrid events is an important part of the role. Our ideal candidate will have experience of both events and marcomms. However, we will still consider your application if you have strong experience in just one of these areas. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 3 July 12:00 noon. Interviews will take place during the week commencing 15 July.
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University Offices, Wellington Square, Oxford, OX1 2JD
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Job Description ________________________________________________________________________ Summary Job title Senior Development Executive – Medical Sciences (Neuroscience and Brain Health) Division University Administration and Services Department Development and Alumni Engagement Location University Offices, Wellington Square and Department of Psychiatry, Warneford Hospital, Warneford Lane, Oxford Grade and salary Grade 8: £45,585 - £54,395 per annum with possible extension to £59,421 Hours Full time (37.5 hours) Contract type Permanent Reporting to Head of Development – Medical Sciences Division Vacancy reference 173574 Applications are welcome and encouraged from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. Development and Alumni Engagement is committed to equality and values diversity. Additional information We support a range of flexible working arrangements, including when and where you work. The responsibilities of this post mean that you will need to work onsite regularly. We would be happy to discuss this with you at any point in the application process. Subject to HMRC regulations and the availability of funding, a relocation allowance may be available Development and Alumni Engagement (DAE) DAE is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities. The office is one of the central administrative departments of the University, collectively known as University Administration and Services. Due to the nature of its work, DAE collaborates closely with a number of other units and teams, particularly Public Affairs, Finance, Research and Legal. In 2019, the University and the colleges completed the Oxford Thinking Campaign, which raised £3.34bn, and is the most successful higher education fundraising campaign in Europe. The University is currently planning its next major campaign and, as a member of DAE, the post holder will have a key role to play in helping realise its successful delivery. In addition to front-line fundraising and alumni engagement staff, DAE has a number of teams that cover particular support functions. These include:        Donor Relations Events Research International Engagement Development and Alumni Relations Systems (DARS) (which supports the Development and Alumni Relations database) Communications Marketing and Insights It also works closely with Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. In addition, there are four overseas offices whose remit includes development and alumni engagement; these offices are located in North America, Japan, Hong Kong, and Switzerland. For further information please visit: Development Office (ox.ac.uk) and HOME | Oxford Alumni DAE is committed to equality and values diversity. The University holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The role Key relationships Donors to Medical Sciences; Heads of Department and Heads of Administration and Finance for both Psychiatry and the Nuffield Department of Clinical Neurosciences (NDCN); Head of Development - Medical Sciences; senior members of Development and Alumni Engagement; external volunteers and members of advisory committees; senior academics and administrative staff as appropriate within the Medical Sciences Division; Members of the Medical Sciences fundraising team and other members of the Development and Alumni Relations teams across the collegiate University. Purpose To develop relationships and solicit principal and major gift donations from high networth individuals globally. The post-holder will be responsible for fundraising primarily for the Department of Psychiatry and NDCN within the Medical Sciences Division with a focus on Neuroscience (encompassing Mental Health and Neurological Disease). The Medical Sciences divisional development team is small but highly effective, working collaboratively with colleagues across the division and with expert colleagues in Development and Alumni Engagement. Both Heads of Department, Professor Belinda Lennox (Psychiatry) and Professor Kevin Talbot (NDCN) are closely involved with fundraising and will be strategic partners for the post holder. This is a key role within the team and the post holder will have the opportunity to work with donors and academics at the highest level. Development at Oxford is well established and this role has the scope to work across a number of important and high-profile projects related to neurosciences, including mental health and neurological disease, including a future redevelopment of the Warneford site. The post holder will contribute to approaches to high level donors (corporate, trust and individual) and will also manage their own donor portfolio. Priorities for fundraising include securing support for graduate scholarships, key academic posts, research programmes, and infrastructure, as determined by the Head of Medical Sciences Division and Heads of Departments. 2 When working in Oxford, the post holder will be based in Oxford working with the Division and with Development and Alumni Engagement where there will be support services provided (accounting, database, proposal writing and research). The Head of Development – Medical Sciences will work closely with the post holder and there will be regular reviews of progress. There may be opportunities for career development within the University Development structure. Development and Alumni Engagement seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training. The post holder will be highly motivated and will possess a strong drive towards getting out in the field and developing purposeful and effective relationships with prospective benefactors. The post holder will be expected to liaise with senior academics to shape fundraising propositions and to spend the greater part of their time identifying and meeting current or prospective donors both in the United Kingdom and internationally. As a core element of their activity, the post holder will be expected to work closely with other development professionals of the Collegiate University. The post holder will manage a portfolio of more than 100 major gifts prospects. The post holder will be responsible for the identification, cultivation, solicitation and stewardship of potential donors able to support Neuroscience related projects (encompassing mental health and neurological disease) in the Medical Sciences Division at Oxford, typically in the range of £100,000-£1,000,000 over time. In common with the rest of the University, the Medical Sciences development programme will make reference to a number of regional strategies. This will allow it to engage and develop strategic relationships with key prospects for Medical Sciences globally. It is expected that the post holder will work closely with the University’s international offices and some overseas travel may be required from time to time. The successful candidate will recognise and embrace the value of adopting a collaborative and internally transparent approach to fundraising within the collegiate University structure. They will work closely with colleagues in Development and Alumni Engagement, Medical Sciences Departments, Oxford Colleges, Central Administration, Divisions and international offices to maximise gift potential from prospects who may have multiple connections and enthusiasms. The post holder will be able to use the support services provided (accounting, database, communications, stewardship and research). The post holder will be based in Oxford (at DAE Offices in Wellington Square, at the Warneford site, and at the John Radcliffe Hospital where the Medical Sciences Divisional Office and NDCN are based), but they will be able to agree a pattern of regular remote working with their line manager. The University of Oxford is founded on the quality of its teaching, scholarship and service to society. It is working harder and faster than ever to create new knowledge and find answers to global problems, helping to make a more equitable society and educate the next generation of leaders. Philanthropy plays a critical role in enabling Oxford to maintain and build on its status as a world-class centre of learning. Major and principal gifts have played a significant part in our success with the Oxford Thinking Campaign and these gifts have made a number of important projects possible. Recent significant donations have brought the following projects to fruition:  The Stephen A. Schwarzman Centre for the Humanities will be the new home for humanities at Oxford, providing state-of-the-art facilities for seven faculties, the Institute for Ethics in AI, and the Oxford Internet Institute. It will house a new humanities library, as well as public-facing exhibition and performance spaces  The Ineos Oxford Institute for AMR Research is a new cutting-edge institute to combat the growing global threat of antimicrobial resistance (AMR) in both humans and animals  Reuben College is Oxford’s newest college, bringing graduate students and academics from traditionally different disciplines together to work on global challenges including artificial intelligence and machine learning; environmental change; ethics and values; and cellular life 3  The Poonawalla Vaccines Research Building will house over 300 research scientists providing the focus and scale for the University’s major vaccine development programmes, allowing a rapid expansion of this fastgrowing, translational area  The Moh Family Foundation is supporting the work of Oxford University’s Pandemic Sciences Institute, greatly strengthening its ability to identify and counter future pandemic threats and ensure equitable access to treatments and vaccines around the world  The Bennett Institute for Applied Data Science has been established to pioneer the better use of data, evidence, and digital tools in healthcare and policy, optimising the impact of interventions to achieve improved outcomes  The Dieter Schwarz Foundation is supporting an ambitious programme of research dedicated to investigating the impact of AI and other game-changing technologies. They have also provided a major boost to the study and teaching of German at Oxford, principally through the endowment of the Schwarz-Taylor Chair in the German Language and Literature The University of Oxford has been successful in raising donations from a broad, international range of donors, including alumni, non-alumni, foundations and trusts, and corporations. Medical Sciences at Oxford Oxford is one of the world’s leading biomedical universities recognised for its outstanding quality and depth across the medical research spectrum - from genes to molecules, to big data and populations. With the honour of 12 Nobel Laureates over its long and distinguished history, the Division is consistently at the forefront of innovative and lifesaving science. Our researchers work across the full range of biomedical and clinical sciences, from the molecule to large population studies. The excellence of our research is recognised by our top placing in international league tables. The extraordinary depth and breadth of medical skills at Oxford is devoted to identifying the causes of disease, improving diagnosis and developing effective treatment and prevention. The Division is particularly interested in the “big” diseases where millions of lives can be saved – cancer, and infectious diseases such as malaria and pandemic preparedness. It also has world-leading research programmes in cardiovascular diseases, musculoskeletal disorders such as arthritis and osteoporosis and neurological disorders such as Alzheimer’s and Parkinson’s. Medical education and training runs hand in hand with research – not only training students who will go on to be clinicians but, equally importantly, teachers and academics. The Medical School, with its strong emphasis on the sciences that underpin medicine, trains students of the highest academic merit. For the twelfth year running, Oxford’s Medical School has ranked number 1 in the world (Times Higher Education). The Division comprises 16 departments, and their constituent units, institutes and centres, spread across 73 buildings in multiple sites in Oxford and includes numerous clinical research units in 40 different countries. Over 5800 academics, researchers and administrative staff, 2300 graduate and 1800 undergraduate students together contribute to the Division’s extensive and exemplary research, teaching and clinical portfolios. For further information please go to: www.medsci.ox.ac.uk Department of Psychiatry The Department of Psychiatry, based on the Warneford Hospital site in Oxford, has an international reputation for excellence. The Head of Department is Professor Belinda Lennox. The Department has a substantial research programme, and provides highly rated medical training in psychiatry. There are approximately 220 staff including 33 principal investigators leading research groups investigating applying a wide range of approaches from translational neuroscience, experimental medicine, epidemiology, clinical trials and health services research to developmental disorders, mood disorders, cognitive disorders and self-harm and suicide. There are strong links 4 with other departments and institutes both within and outside Oxford: these links ensure that we can apply the best scientific methods to psychiatric and cognitive disorders. For more information please visit: http://www.psych.ox.ac.uk The Nuffield Department of Clinical Neurosciences (NDCN) NDCN’s aim is to carry out high quality research into the function of the nervous system in health and disease. Led by Professor Kevin Talbot, they have a multidisciplinary workforce of close to 500 people, mostly based at the John Radcliffe Hospital, but also spread across the University. They are an integrated part of the broader neuroscience community across Oxford, with many links to other departments. Many of NDCN’s scientists are also practising clinicians and provide general and specialist care through the Oxford University Hospitals Foundation NHS Trust. Through their DPhil programme, and very strong group of early career researchers they play an important role in developing the careers of young scientists. NDCN builds on a long history of research in neurology, brain imaging, eye disorders, and anaesthetics in Oxford which has made major contributions to our understanding of how the brain works and to the development of treatments which have changed lives. For more information please visit: https://www.ndcn.ox.ac.uk/ Development and Alumni Engagement values The following points lay down the foundations of the working ethos, culture and values of DAE. Aspirational and celebratory in turn, they provide a central framework for individual members of staff and teams, encouraging personal and professional growth.  We value each other – We respect the professional expertise of our colleagues. An approachable, friendly and kind office, we work in an environment where transparency of action and clarity of intent create openness and trust.  We work collaboratively – Whether within our own teams, across DAE, the collegiate University, or beyond, working collaboratively is second nature to us, and enables us to navigate complicated landscapes successfully.  We go beyond – We prize working with a high degree of autonomy and trust, and deliver a wide range of projects to the very highest standards. We are committed to personal, professional development.  We are part of something bigger – Our work supports the strategic priorities of the University of Oxford. We take pride in the contribution we – individually and collectively – make to the University. Responsibilities Reporting to the Head of Development- Medical Sciences and working closely with Heads of Departments (Psychiatry and NDCN), the post-holder will build and manage relationships for themselves and others at the University with this group of individuals, acting as liaison between the staff of Development and Alumni Engagement, senior University officers, academics and other members of the collegiate University, and donors.  The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be adaptable and versatile, and able to contribute to the development of the fundraising and alumni engagement functions of the collegiate University.  To develop cultivation and solicitation strategies for a select group of the University’s most generous donors in support of the University’s academic priorities and to enhance the development efforts in the area of mental health, neurological disease, neurosciences and psychiatry within the Medical Sciences Division. 5  To implement solicitation strategies to secure gift support and the 6- and 7-figure level. The post holder will be expected to encourage prospective donors to consider making a gift to the University and, when appropriate, personally to solicit a specific sum of money up to the 5-million-pound level, often working jointly with a senior academic. This will require close consultation with the Head of Development – Medical Sciences and will require the post holder to work effectively with academic champions and volunteers.  To identify prospective donors with whom the University will aim to develop significant philanthropic relationships and build a robust prospect pipeline. These will be drawn from several groups: high networth individuals (both alumni and non-alumni), the corporate sector, trusts and foundations and other bodies from whom funding may be obtained  To achieve personal income targets of at least £1million annually and achieve department-wide performance expectations of 8-10 prospect meetings per month  To be responsible for formulating and implementing stewardship strategies for all donors for whom the post holder is the primary relationship manager  To be able to understand academically complex projects and explain and promote them to potential, nonspecialist donors. This will involve working out how to articulate and publicise priority projects, as agreed by the University and the Medical Sciences Division, in both written and verbal form. This will be undertaken in close collaboration with the Head of Development – Medical Sciences and senior University officials and academics, and with senior fundraising personnel in the collegiate University both in Oxford and overseas (including the offices located in Europe, New York, Hong Kong and Tokyo)  To understand donors’ wishes and aspirations and to identify potential links with key priority projects with the aim of securing a major gift  To participate in the formulation and ongoing implementation of an international strategy and Alumni Relations programme to the benefit of the Medical Sciences Division and of the full collegiate University  As appropriate, to identify, recruit and work with high-level volunteers who can assist with prospect identification and solicitation  To optimise philanthropic support for the collegiate University and to adhere to best practice in prospect cultivation, solicitation and stewardship. This will involve collaboration with college-based and other development staff in line with agreed principles and protocols  To ensure that a current and accurate record of all development strategy and activity for which the post holder is responsible, be maintained on the Development and Alumni Engagement database  To ensure all gifts comply with the University’s standards on ethics and scrutiny  To foster a positive understanding of the benefits and importance of philanthropy amongst Oxford’s stake-holders  To report regularly, against specified criteria, on development activity such as numbers of potential donors and donor meetings  To carry out such other functions as from time to time the Head of Development – Medical Sciences or other senior colleagues may require, commensurate with the level of this position. Selection criteria Essential selection criteria To be assessed by application/cv 6 Experience and knowledge  Proven fundraising experience in a complex organisation and direct involvement in securing major gifts  Evidence of leading or contributing to a major relationship to achieve successful fundraising  Ability to establish credibility, confidence and robust relationships with existing and prospective donors, and key stakeholders  General knowledge of scientific issues and the ability to speak and write about them with fluency and authority. Skills and abilities  An ability to think both strategically and tactically about the relations between potential donors and fundraising goals  An ability to provide specialist expertise in the area of major gift giving, and to develop a long term strategy for the solicitation of principal gifts  Excellent communication skills, both oral and written  An ability to ask for, or arrange for others to ask for, significant gifts to enable the Medical Sciences Division and the collegiate University to maintain their world-class status  The ability to promote interest amongst prospective donors in the goals of the Medical Sciences Division and the University as a whole  The ability to converse effectively and convincingly with a range of people, including major donors, academics and senior officers, and to represent the University at the highest levels; the capability of representing the University at a senior level  Ability to thrive and work well under pressure whilst remaining aware of detail Attitudes  An interest in mental health, neurological disease, neurosciences, psychiatry and general medical sciences  An interest in higher education and in particular an understanding of the University of Oxford, and its goals in teaching and research  Demonstrable ability to show highly nuanced sensitive and good judgement when working with key internal and external stakeholders To be assessed by interview/exercise Skills and abilities  Excellent personal presentation and communication skills, both oral and written  An ability to act independently and decisively when the situation demands it  The ability to identify and work with professional and academic colleagues in the cultivation of prospects and in the solicitation of major gifts  Excellent social skills and cultural understanding, and a very high level of literary and communication skills. The ability to converse effectively and convincingly with a range of people, including major donors, academics and senior officers, and to represent the University at the highest levels; Outstanding interpersonal skills  An understanding of the sources of funding for UK Higher Education in order to set the work of Development and Alumni Engagement in context and to understand the multifaceted relationships the University of Oxford has with its funders 7 Attitudes  A combination of the personal sensitivity, maturity of approach and determination that is needed when working with senior academics and prospective major donors to the University  The candidate must have a versatile attitude and be prepared to work out of regular hours and to travel Desirable selection criteria  An excellent general level of education to degree level or equivalent or equivalent professional experience Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows:  Lone Working About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 8 How to apply Harris Hill are leading the search for this role. To apply for this role and for further details, including a job description and person specification, please email Hannah Laking at Harris Hill at Hannah.Laking@harrishill.com or call her on Tel. 020 7820 7331. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to submit a CV and a letter of application. The cover letter must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please submit all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@devoff.ox.ac.uk To return to the online application at any stage, please go to: https://www.recruit.ox.ac.uk/. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. 9 For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ 10 Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 11
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Job Description Summary Job title EnSpire Oxford Events Coordinator Division University Administration and Services Department Research Services Location Robert Hooke Building, Parks Road Grade and salary Grade 6: £31,502- £37,386 per annum Hours Full time (37.5hrs per week) Contract type Fixed-term until 31 July 2025 Reporting to KE Specialist (Entrepreneurship), Research Services Vacancy reference 173644 Additional information This post may require occasional working outside of normal hours. The role Join us in the University of Oxford’s Innovation & Engagement team as EnSpire Oxford Events Coordinator, where you will play a pivotal role in shaping the landscape of entrepreneurial innovation. You will be a vital element of the seamless coordination and delivery of a diverse array of activities and programmes. In this role, you will:    Ensure the successful delivery of all activities, acting as a linchpin between the university and a network of internal and external partners. Use your strong administrative and coordination skills to oversee projects and events from inception to realisation. Harness your marketing and communication prowess to effectively promote and monitor the outcomes of our initiatives. As a key contributor, you will have the unique opportunity to influence the direction and success of our entrepreneurial endeavours. Your proactive and inventive ideas will be instrumental in enhancing support and fostering a robust community. Collaborating closely with colleagues across various divisions and teams, you will help to catalyse and coordinate entrepreneurial initiatives, ensuring a consistent and engaging dialogue with stakeholders both locally and globally. This is a chance to be at the forefront of entrepreneurship at one of the world’s leading universities, contributing to a vibrant ecosystem that nurtures innovation and drives change. Responsibilities As part of our team, you will be responsible for 1. 2. 3. 4. 5. 6. 7. Programme and event coordination  Lead the coordination, administration, and delivery of programmes and events, ensuring they align with strategic goals.  Plan and deliver events in close consultation with management, ensuring all activities are executed to the highest standards.  Act as the secretariat for the operations group, coordinating efforts and maintaining records. Data and contact management  Coordinate the collection and analysis of engagement data, liaising with external providers and event supporters.  Be the primary point of contact for all stakeholders, fostering strong professional relationships and ensuring prompt and effective communication. Marketing and communications  Draft, design, edit, and proof-read materials to effectively market and communicate the value of our programmes and events.  Collaborate with specialists to create compelling content for various channels. Web content  Maintain and develop webpages, ensuring they serve as a vibrant promotional tool for our initiatives.  Assist in creating engaging digital content, including videos and profiles, to showcase the spirit of innovation. Community engagement and networking  Explore and implement mentoring and networking opportunities to strengthen the community.  Liaise with networks, student groups, and departments to enhance support and facilitate valuable connections. Financial support  Monitor and track budgets, working alongside financial specialists to ensure events are delivered within agreed financial parameters. Operational flexibility  Undertake additional responsibilities as required by EnSpire management, demonstrating adaptability and a commitment to the evolving needs. You'll work collaboratively with colleagues in Research Services, Saïd Business School, Oxford University Innovation, and the Careers Service, as well as with researcher-led groups and relevant partners in the wider Oxford community. Selection criteria Essential selection criteria You'll be a great fit if you: 1. 2. 3. 4. 5. Enjoy project management and event planning: You've got experience in planning and delivering, especially events. Have a marketing background: You've supported marketing and communications efforts and know how to spread the word. Appreciate a spreadsheet: You know how to collect, analyse and present data in a clear and compelling way. Are organised and detail-oriented: You manage your workload effectively, even when juggling tight deadlines. Can prioritise effectively: You have sound judgement and can quickly learn what needs to be prioritised. 2 6. 7. 8. Are self-motivated: You're proactive, enthusiastic, and can work flexibly and reliably with minimal supervision. Are tech-savvy: You're comfortable with office IT systems and graphics software like Adobe or Canva. Communicate well: You have excellent interpersonal skills and can communicate effectively both orally and in writing. Desirable selection criteria Experience of one or more of the following would be beneficial, but not essential: 1. 2. 3. 4. 5. Sector experience: You’re familiar with the Higher Education sector and/or entrepreneurship. Collaborative skills: You know how to work effectively with colleagues and partners. Financial oversight: You’ve overseen budgets and collaborated with financial teams to deliver costeffective projects. Technical proficiency: You’re familiar with CRM systems, web development – including using a CMS, like Mosaic or other – and digital marketing tools is beneficial. Creative thinking: You’ve got a talent for innovation and a proactive approach to problem-solving. We're looking for someone who's excited to join our team and ready to hit the ground running! Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. Oxford is world-famous for research excellence and home to some of the most talented people from across the globe. For the past five years we have ranked number 1 in the Times Higher Education (THE) World University Rankings, both overall and specifically for research. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. We are currently the most successful UK university in securing external funding for research (£634m in 2019/20) as well as for research funding from industry (£108m in 2019/20). We are a leading institution for the commercialisation of our research, having spun-out more than 200 companies, again more than any UK institution. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Research Services Research Services is part of the University Administration and Services Division and works in partnership with the academic divisions and their departments and faculties to support Oxford’s researchers. Our role is to facilitate excellence in research, engagement and innovation at Oxford. Our vision is to be a trusted provider of expertise, strategic insight, internal and external influence and excellent professional support to Oxford’s research, engagement and innovation community. Research Services is a large team of over 140 research support professionals, with a wide-ranging remit including: - Supporting the acquisition of external research funding, funder engagement and strategic research initiatives comprehensive funding, contracts and research development support Negotiating research-related contracts Supporting institutional research strategy, policy and planning Facilitating knowledge exchange, innovation and engagement and coordinating the development and delivery of knowledge exchange strategy and policy Promoting the responsible conduct of research and compliance with regulatory and research governance requirements Leading the continuous improvement of research administration at Oxford Our values and commitments govern the way we work with others within Research Services, the University and externally, including our commitment to professionalism, consultation, teamwork and continuous improvement. You can read more about our values and commitments here. For more information please visit: researchsupport.admin.ox.ac.uk Innovation and Engagement Team The post is based in the Innovation and Engagement team, which is part of the University’s central Research Services. The team provides support for a wide range of Innovation and Engagement activities across the University, including IP management and commercialisation, enterprise and entrepreneurship, public engagement with research, engagement with businesses, society, community and regional economic development 4 organisations, knowledge exchange strategy and support services and the development of Oxford’s innovation ecosystem. University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: - support the University’s core academic purposes of teaching, learning and research; ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk/ How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Help and support is available from: https://hrsystems.admin.ox.ac.uk/recruitment-support If you require any further assistance please email recruitment.support@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academicrelated posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 7
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Current vacancies at the University of Oxford
Project Communications Officer- 2 year Fixed-Term contract or Secondment basis We have an exciting opportunity to join the IT Services Department in the Programmes and Projects Delivery Group (PPDG) as a Project Communications Officer. This role has a hybrid working arrangement with time onsite at University premises as required to complete the role, with an expectation of at least 2 days in the office per week. IT Services is a key department that ensures that the University has the robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration. We value and recognise our own and the contribution of others, creating a great culture to work in and a place where we all feel we belong. This role will be responsible for developing communications strategies and delivering high-quality communications to a wide range of stakeholders at Oxford within one of the key programmes delivering changes to digital services at Oxford. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs About the Role This Project Communications Officer role will provide communications support for a range of projects and programmes within one of the five portfolios through which IT Services deliver digital changes across the University. Current programmes the role may be assigned to include those improving digital services for teaching and learning, supporting cyber security, or modernising core technology infrastructure. It will involve working closely with individual project and programme delivery teams, as well as other central communications teams delivering communications to staff and students. The role will involve understanding the technical changes that are being delivered and developing a coordinated communications strategy to support the journey. Communications will be delivered to staff and students in an appropriate and timely manner either by the Project Communications Officer or through line management of a Project Communications Assistant. The role will also involve working closely with Business Change Managers to carry out stakeholder analysis and understand the benefits to end users. This is a role which offers significant personal development at an exciting time for the University with the significant level of planned development work and Digital Transformation programme in progress. Current programmes the role may be assigned to include those improving digital services for teaching and learning, supporting cyber security, or modernising core technology infrastructure. About You To be successful in this varied and interesting role, you will need to be someone who has a good knowledge of communications techniques and the skill and instinct to differentiate your communications depending on audience and channel. You will be willing to grapple with the complexities and different ways of working within the devolved structure of the collegiate University. You will be adept at working with people at different levels within this context and be confident at proposing the most appropriate communications approach for each initiative. You will have a collaborative approach to your work and a positive outlook as well as a desire to deliver real improvements in a global and highly regarded world class organisation. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12:00 noon on Monday 8 July. . Interviews will take place during the week commencing 15 July and ideally will be face to face although a virtual arrangement can be put in place by agreement.
**This is a re-advertisement of vacancy 171944. Previous applicants need not apply.** **About Us** Welcome to the University of Oxford, where we are committed to leading the world in research and education for the benefit of society, both in the UK and globally. Our research plays a key role in tackling many global challenges, from reducing carbon emissions to developing vaccines and much more. At the heart of our institution is the Human Resources (HR) Department, a vital component of University of Oxford. Our HR Systems team, comprising dedicated IT, analytics, and HR professionals, plays a pivotal role in overseeing the University's enterprise-wide HR and payroll information system. With over 200 academic departments, divisions, and central professional services teams, our work impacts every facet of the University's operations. We are also responsible for the development of Health and Safety systems, ensuring the safety and well-being of our entire community. We have an exciting opportunity to join our HR Systems team as a Senior Functional Analyst, where you will play a key role in supporting a suite of Health and Safety systems. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme for your financial future • 38 days annual leave (inclusive of public holidays) • Personal and professional development opportunities • A comprehensive range of childcare services for working parents • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Cycle loan scheme to encourage sustainable commuting • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs **About the Role** As a Senior Functional Analyst at the University of Oxford's HR Systems team, you will play a pivotal role in managing and enhancing our enterprise-wide HR and payroll information systems. You will work closely with our IT, analytics, and HR professionals, ensuring the seamless operation of our HR and payroll systems and Health and Safety systems. Your responsibilities will include: • Collaborating with the Functional Analysis Team Lead to oversee software patching and feature releases, ensuring quality assurance and benefits realization. • Acting as the Change Coordinator, planning and coordinating activities related to system configuration changes and developments. • Working with various internal teams and stakeholders to establish business requirements, prioritize system enhancements, and provide subject matter expertise. • Providing second-line support to resolve technical issues swiftly and efficiently, escalating to software vendors when necessary. • Collaborating with cross-functional teams to develop and maintain training materials, end-user guidance, and support documentation. • Contributing to system testing and user acceptance testing efforts, ensuring compliance with changes in legislation, policies, and statutory requirements. • Collaborating with colleagues to identify, prioritize, and implement system enhancements and ensure effective strategic decision-making. • Maintaining a responsive, high-quality customer service approach, following data protection principles at all times. **About You** You will have: • Excellent analysis and problem-solving skills. • Ability to understand and address HR business, process, and procedural requirements, along with IT-related issues. • Strong interpersonal and communication skills to convey technical ideas to non-technical stakeholders. • Familiarity with defining and writing reports, ideally using SQL and PowerBI/SSRS. • Strong administrative and organizational skills, with the ability to prioritize tasks effectively. • Team player with an approachable and helpful attitude. • Discretion in handling confidential information in line with data protection policies. • Proficiency in Microsoft Office tools, email, and web browsers. It would be desirable if you have: • Proficiency in writing Oracle SQL queries. • Experience working in an IT service-managed environment or foundation ITIL qualification. • PRINCE2/project qualification or experience working in projects following a recognized methodology. • Recent experience with Human Resources or Health and Safety business systems. **Application Process** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) The closing date for applications is 12 noon on Thursday 27 June 2024.
We are seeking a dedicated Senior Gardener to join Oxford University Park’s Department. The successful candidate will play a pivotal role in maintaining and enhancing the beautiful University Parks and associated green spaces. The working week is 36.5 hours. The University Parks Department oversees the care of the historic Parks, dating back to 1853. Joining a diverse team, you will play a key role in the development and maintenance of the parks, upholding our commitment to offering high-quality green spaces. Responsibilities: • Border maintenance of shrubs, herbaceous plants and seasonal bedding. • Pruning of shrubs, climbers, and small trees. • Care of planting, staking, training, and implementing plant protection measures. • Lawn maintenance, including mowing and renovation. • Landscape operations, implementing designs and planting schemes. • General grounds maintenance, including weed control, litter removal, and cultivation. • Leading teams on project work and routine maintenance. • Safe operation of various vehicles and machinery. • Taking responsibility for assigned areas of work, including, by agreement, mentoring of apprentices. What We Offer As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Early closure on Fridays • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. Selection Criteria: Essential: • Craft qualification in Horticulture (e.g., NVQ level 2, BTEC National Diploma, City & Guilds, NCH). • Full, clean driving licence. • Proven horticultural background. • Good plant knowledge. • Experience with a range of horticultural equipment. • Flexible and adaptable approach to work. • Interpersonal skills and the ability to lead teams and take responsibility for assigned areas. Desirable: • Ability to mentor apprentices • PA1 and PA6 pesticide certification. • Plant operator’s certification (e.g., excavators, IPAF, dumpers). Hazard-specific/Safety-critical duties: This role may involve safety-critical activities such as working at heights, lone working, and work in varying environments. Pre-employment health screening is mandatory. How to Apply: To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received before 12 pm on Tuesday 9 July 2024 can be considered. However, the job advert may be closed earlier if we receive enough applications.