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Job Description Summary Job title Personnel Development Trainer (Security Services) Division UAS Department Estate Services - Security Services Location The post holder will be primarily based at the Old Observatory Grade and salary Grade 6: £34,982 - £40,855 per annum Hours Full time Contract type Permanent Reporting to The Head of Security Services Vacancy reference 177783 The role This role is to help maintain the safety and security to the Collegiate University by delivering training for University Security Services employees. The full time in house trainer will deliver bespoke and industry standard training packages to University Security Services employees. This will include formal structure training in relation to security practices and legislation along with less formal ‘tool box’ style training related to technical systems used in support of operational response and service delivery. Training will continually develop and adapt to ensure it remains relevant to changes in security requirements and threats to the University. Encourage and develop opportunity for a range of training types, including; on line, interactive and in person. Deliver opportunities for broad based knowledge transfer and best practice between staff. The role supports broader training such as customer service and staff development within the department of Estate Services and opportunities to deliver training to College staff to support cohesive relationships within the Collegiate University. Flexible working This full time post offers flexible working combining remote and on site working. The post holder will also be required to work on site at the Old Observatory to enable close working with colleagues. The number of on-site days will vary to suit the type and location of the training being delivered and will be agreed with the Head of Security Services. Responsibilities • Reporting to the Head of Security Services provide timely and relevant guidance on training and development requirements for the section that focus on deliver improved efficiency and effective response protocols in an operational setting. • Maintain a working knowledge of all security related legislation, the UK government advice, guidance and training products including those relating to UK counter-terrorism legislation and security and understand University policy’s and procedure in relation to security. • Actively follow best practice examples used within the AUCSO (Association of University Chief Security Officers) and SIA (Security Industry Authority), bench marking effective training solutions. • Plan and facilitate the delivery of exercises, for Major Incidents, Business Continuity and building emergency action plans and facilitate structured debriefs and report on key findings. • Design and deliver effective induction training programmes for new staff and bespoke training opportunities to support staff development during employment. • Introduce digital technology and interactive training aids to create and deliver a range of courses blending face-to-face and digital learning options. • Promote a culture of continuous professional development, provide informal coaching for staff development, using one to one conversation to enhance an individual’s skills, knowledge and performance. Support staff to prepare for annual performance and development reviews. • Working with the Head of Estates Services Academy identify and deliver training packages to Estates Services staff including developing and building on the foundations of an imbedded customer services culture. Maintain staff training records and identify opportunities for mentoring. Selection criteria Essential selection criteria • Experience in delivering a range of security related training packages. • Sound knowledge of or experience in technical systems used in the security industry or by the emergency services. • Excellent organisational skills in relation to planning one to one and group training, test and exercise and structure de-brief sessions and report on key findings • The ability to assess individuals and group training needs, have the skills to support, encouraging, mentor and developing individual and teams and promote a culture of continuing professional development • Excellent verbal skills with the ability to be innovative and creative while adopting best practice approach to training. • Be knowledgeable and experience in a wide range of teaching methods including the use of technology to create and deliver a blended training and learning options. • Competent in the use of a range of computer based packages including Microsoft office based products such as Word, Excel, Power Point, Outlook and Teams. Experience of presenting and formal report writing with the ability to work alone to research and produce training material. • Experience in delivering training related to emergency and major incident, business continuity, customer service, conflict management and have the ability to support others with the production of written emergency reports and plans. October 2024 2 Desirable selection criteria • Qualified in delivering SIA (Security Industry Authority) training packages and have a working knowledge of AUCSO (Association of University Chief Security Officers) • Have a back ground in or good working knowledge of an operational control room and emergency response protocols. • Experience in assessing and developing people (Level 3 or equivalent) qualification. • Experience in Health and Safety legislation (IOSH Managing Safety or equivalent) qualification • Possess a full manual UK or European driving licence. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Office based lone working • Driving on University business About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. October 2024 3 Estates Services Estates Services is responsible for the management and strategic development of the University’s functional and commercial estate, comprising 440 buildings, and associated infrastructure. The University’s functional buildings include specialist research buildings, teaching laboratories and lecture halls, sports facilities, libraries and museums, administrative and ceremonial buildings. Commercial properties include graduate accommodation, office space, warehouses and agricultural land and property. The day-to-day responsibilities of Estates Services include managing the capital building programme, aimed at delivering world class new buildings; repairs and maintenance, including upkeep of some of the finest buildings in the city; facilities management for a number of University buildings; the provision of central services such as mail room services; maintaining a safe and secure physical environment; the allocation of space for departmental use; property acquisitions, disposals and leases; accommodation for graduate students at eight sites, as well as housing for key staff; conserving Wytham Woods and University Parks, and managing gardens and landscapes across the 5 estate; carbon reduction strategies across the University and helping staff and students to make sustainable workplace and travel choices. For more information please visit: www.estates.admin.ox.ac.uk Security Services The University Security Services were set up in 1993, to provide an around-the-clock service for all University Departments and buildings. The department currently provides a central alarm and CCTV monitoring service, supported by intelligence-led security patrols, and a mobile response capability to respond to any incidents. The security patrols of the estate are carried out to prevent crime and to reassure staff, students and visitors. Other tasks carried out include vetting and screening, management of car parking, security training for staff, crime awareness briefings for staff and students, crime prevention and reduction initiatives and security for VIP visits, major University ceremonial occasions and student demonstrations. Security Services are located organisationally under the Director of Estates, and policy issues are considered by a panel of the University’s Buildings and Estates Committee. For more information on OUSS please visit: www.admin.ox.ac.uk/ouss University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: Support the University’s core academic purposes of teaching, learning and research; Ensure the University can meet the requirements of government, funding bodies and other external agencies; and Facilitate the attainment of the objectives set out in the University’s Strategic Plan. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload any qualification certificates and documents that evidence training experience as PDF files with your name and the document type in the filename All applications must be received by midday UK time on the closing date stated in the online advertisement. October 2024 4 If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly Darrell Moss, Head of Security Services and University Marshal, Darrell.moss@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. October 2024 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society October 2024 6
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177783 Teaching and Personnel Development Trainer - JD.pdf
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179685 Apprentice Maintenance Engineer - JD.pdf
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178503 Team Leader (Landscaping and Projects) - JD.pdf
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Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. Our 24/7 Security Services Team play the vital role of keeping the University secure and welcoming. The Team provides intelligence-led patrols, CCTV monitoring, and incident response, ensuring the protection of staff, students, and visitors. From intelligence-led security patrols and CCTV monitoring to crime prevention initiatives, security training, and managing VIP visits and major University events, every day brings new challenges and opportunities to make a real impact. An exciting opportunity has arisen for a Security Training and Development Specialist to join our Security Services Team on a permanent basis. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous maternity and adoption leave schemes in UK higher education, offering up to 26 weeks of full-pay leave, followed by additional statutory and unpaid leave options. A commitment to hybrid and flexible working to suit your lifestyle. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs. About the Role In this role, you will design and deliver training that equips our security team with the skills, knowledge, and confidence to respond effectively to emerging security challenges. From crime prevention and emergency response to the latest security legislation, your training will have a real-world impact, ensuring a safe environment for students, staff, and visitors. This role offers a unique opportunity to innovate, incorporating digital learning, hands-on exercises, and best practices from national security bodies. You will also broaden your network by delivering professional development and customer service training across Estates Services and collaborating with College staff to build a cohesive security network. Your work will not only strengthen operational readiness but also foster a culture of continuous learning and professional growth. About You Training & Development – Experience in designing and delivering security-related training, using a range of methods including in-person, digital, and interactive learning. Security & Emergency Preparedness – Strong knowledge of security practices, legislation, and emergency response protocols, with the ability to train others in best practices. People Development & Mentoring – Ability to assess training needs, coach individuals, and promote a culture of continuous professional development. Communication & Presentation – Excellent verbal and written skills, with the ability to engage diverse audiences and create clear, accessible training materials. Organisational & Planning Skills – Experience in structuring and delivering group training, running exercises, and facilitating debriefs to drive improvements. Digital & Technical Proficiency – Confident in using Microsoft Office, digital training tools, and technology to enhance learning and service delivery. Application Process To apply, please upload: A covering letter/supporting statement Your CV The details of two referees The closing date for applications is 12 noon on Friday 2 May 2025. However, the job advert may close earlier if we find a suitable candidate.
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Are you an experienced Facilities professional ready to step into a leadership role? Join our dedicated University Facilities Team at the University of Oxford and help ensure the smooth and safe operation of one of our most important sites—supporting teaching, research, and high-profile events in an exceptional environment. **Location:** Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG **Salary:** £31,459 - £36,616 (with a discretionary range to £39,749) per annum **Contract:** Full time (36.5 hours per week), Permanent **About Us** Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground- breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. The University Facilities Team manages and maintains buildings across the estate, ensuring safe, welcoming spaces that support teaching, research, and learning. We prioritise excellent customer service and work closely with departments and contractors to deliver professional support across University sites. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: * 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. * One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. * An excellent contributory pension scheme. * Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. * Access to a vibrant community through our social, cultural, and sports clubs. **About the Role** As a Senior Facilities Support Supervisor, you will play a key supervisory role in ensuring the effective and efficient day-to-day operation of the Schwarzman Centre for Humanities or other buildings on the Radcliffe Observatory Quarter site. Your responsibilities will include scheduling tasks, liaising with contractors, responding to maintenance issues, and ensuring compliance with health and safety procedures. You will also support the setup of lectures and events, including furniture arrangements, AV setup, and hospitality delivery. This is a hands-on role that requires strong organisation, clear communication, and a proactive approach. You’ll play a key part in creating a professional and welcoming environment for students, staff, and visitors. **About You** * Experience supervising staff and working in a facilities or operations environment * Strong organisational skills and a solution-focused mindset * Excellent communication and customer service skills * Good IT skills and a willingness to learn new systems and tools * A positive attitude and commitment to high standards of safety and service **Sponsorship and Right to Work** This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role. **Application Process** To apply, please upload: * A **covering letter/supporting statement** outlining your suitability for the role * Your **CV** * Contact details of **two referees** The closing date for applications is 12 noon on **Monday 5 May 2025** Interviews will take place on **Monday 12 May 2025** , and will be held face- to-face.
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Apprentice Property Maintenance Operative We have an exciting opportunity for you to join us as an Apprentice Property Maintenance Operative at the University of Oxford. A Property Maintenance Apprenticeship at the University provides an excellent opportunity to develop the essential skills needed to enhance the condition and quality of our portfolio of properties. This program ensures that buildings are maintained in a safe working condition while delivering a high level of satisfaction to customers. About the Role: You will be excited to start a new career in property maintenance, and have a mature outlook, transferrable skills and a willingness to learn and develop new skills. You will assist the Building Fabric Team with the daily reactive repairs. Key Responsibilities: Assist with the maintenance and repair of university properties. Perform routine inspections and identify maintenance needs. Support the team in various property maintenance tasks, carpentry basic plumbing, electrical work, and general repairs. Ensure all work is carried out to the highest standards of safety and quality. About the apprenticeship As an Apprentice Property Maintenance Operative, you will undertake an apprenticeship with Abingdon and Witney College, at Bicester Construction Skill Centre where you will complete Level 1 Functional Skills English and Maths and Level 2 Property Maintenance Operative Apprenticeship. For this apprenticeship, you will primarily work the Building Fabric Team within the Direct Labour Organisation (DLO) at the University of Oxford, as well a working with the Mechanical, Plumbing and Electrical Teams. In total, it will take 18-24 months to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. The apprenticeship training is eleven weeks of block release training at Bicester Construction Skill Centre. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit our website About you You will be passionate about starting your career with the Direct Labour Organisation within Estate Services and excited about the opportunity of becoming an apprentice at the University of Oxford. You will have a passion for learning and a commitment to supporting others. No prior experience is necessary; we are looking for someone with a responsible, proactive, and can-do attitude, along with a willingness to learn and embrace new challenges. You may be starting your career or you may be looking for a career change. To complete the level 2 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. Requirements: A focussed individual with a mature outlook and transferrable skills. A keen interest in property maintenance and a willingness to learn. Good communication and teamwork skills. A proactive and positive attitude. What We Offer Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: Employee Assistant Programme (EAP) An excellent contributory pension scheme 38 days annual leave- Including Bank holidays and fixed closure days. A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and season ticket travel loans Membership to a variety of social and sports clubs This apprenticeship offers full training, allowing you to build valuable skills while working towards a qualification. If you’re ready to make a difference and gain hands-on experience in a professional environment, we encourage you to apply! All applications must be made through the Find an Apprenticeship website, by clicking on the link below. How to apply: Click here - Property Maintenance Operative Apprentice The closing date for applications is 12 noon on Monday 12 May 2025.
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Current vacancies at the University of Oxford
**Kickstart Your Career as an Apprentice Maintenance Engineer at the University of Oxford!** Are you ready to turn your passion for engineering into a career? Join the University of Oxford’s team as an Apprentice Maintenance Engineer and get hands-on experience while studying for a Level 3 qualification in Building Services Engineering. **Why choose us?** * **Learn on the job** : Work in the heart of the University of Oxford’s prestigious estates, gaining invaluable experience. * **Formal training** : Study through day-release courses, supported by a leading training provider. * **Career growth** : You will be supported by experienced engineers and supervisors as you develop your technical and problem-solving skills. Check out inspiring stories from our current apprentices here: Apprenticeship Case Studies **What will you do?** * Complete technical tasks, maintenance checks, and repairs. * Safely operate equipment, ensuring high safety standards. * Work closely with our Mechanical and Building Services teams. * Attend regular training and ensure compliance with health and safety protocols. **What we are looking for:** * GCSEs in English and Maths (Grade C or 4 or equivalent). * A willingness to learn, work hard, and stay adaptable. * A passion for engineering and safety-conscious work. **How to apply:** Click here - Apprentice Maintenance Engineer to apply! The closing date for applications is 12 noon on **Monday 28 April 2025.** You will be contacted for an assessment day within three weeks of the advert closing date.
Security Training and Development Specialist
Job Description _________________________________________________________________________ ESTATES SERVICES Job title Senior Facilities Support Supervisor Division University Administration and Services Department Estates Services – OUES FM Location Radcliffe Observatory Quarter ROQ Grade and salary Grade 5: £31,459 - £36,616 (with a discretionary range to £39,749) per annum Hours Full time Contract type Permanent Reporting to Senior Facilities Manager Vacancy reference 179252 Additional information Workplace may be any OU building as per operational requirement Occasional out of hours working required The role The senior facilities support supervisor would be an experienced member of the Facilities team with supervisory responsibilities and responsibility for carrying out maintenance tasks, preparing for the smooth running of events, and providing support and advice. The post holder will report to, and be under the direct supervision of the Senior Facilities Manager, within any of the sites managed by the University Facilities Team, however, the main place of work would be either the Andrew Wiles building or any other building on the ROQ Site. The duty is to ensure common core services are managed in an effective and efficient manner and to carry out other such duties as detailed by the University Senior Facilities Manager in order to achieve this aim. The post requires a person of smart appearance with an ability to communicate with members of the public, students and academic staff with courtesy and politeness. The post holder must be honest, have a flexible attitude and be helpful, be able to act and work with common sense and supervise other facilities support assistants in the execution of their tasks. Good timekeeping is an essential trait for this post as it will involve opening the site for business and allow access for other departmental staff. There is some manual handling, however, training will be provided. The Post holder is expected to co-ordinate the work of the facilities support assistants and cleaning staff, offer guidance and prepare for smooth running of events, report routine maintenance tasks and assist with the day to day activities associated with the running of the Andrew Wiles building or any other building on the ROQ Site in consultation with the Facilities Manager. The basic week is 36.5 hours with a holiday entitlement of 38 days, inclusive of all public holidays, some unsociable hours may be required. The hours and timings are as determined by the Senior Facilities Manager and may change dependant on the current operational requirement. Full conditions of service are outlined in the Handbook for University Support staff, which is given to employees with their contract of employment. The University operates a no smoking policy in all University buildings. Responsibilities Supervisory • To plan, prioritise and delegate regular and reactive tasks, Day to day training and supervision of a number of buildings assistants • Provide a high level of customer service at all times, including handling and resolving enquiries from building users and other customers, both face to face and over email • To supervise contract cleaners when necessary • To liaise with contractors in the absence of the Facilities Manager • To monitor the duty rota and overtime requirements, including holiday and sick absence • Monitor and manage stocks of building consumables, collating and analysing usage data, liaising with users and suppliers to ensure adequate • Plan and manage short term, in-house projects, including planning and assisting in office moves • To monitor and supervise Planon requests including compilation of work reports • Provide ideas for solutions to situations which arise. This may include preparing a basic proposal through to staff consultation and local implementation Lecture and Event set up • To supervise the preparation and layout of all lecture and facilities during term and during conferences • To devise and execute the operational arrangements of schedules drawn up by the Event organisers, with special attention for key events, e.g.: • Liaison with the customer and Event Management team • Room layout • Provision of appropriate furniture, including stage installation • Items of other equipment and supplies • Providing hospitality when required; • On occasion assist with the AV set up and troubleshooting. Maintenance • Maintaining a clean, tidy and safe environment in all areas of the building; • Coordinate services and maintenance schedules for equipment as well as ensuring timely response to breakdowns or emergency repair • Liaise with Estates Services, contractors, and stakeholders with regard to the maintenance of the building and its services as required • Maintain a high standard of health and safety and service to the building users by undertaking regular building checks and proactively identifying areas for improved presentation or requiring maintenance, and resolving any issues that arise • Carry out Portable Appliance Testing if competent. • To remove and fit lighting tubes Security and Safety • To assist the Facilities Manager in maintaining premises security and safety, including Contractor health and safety procedures are followed • To act as a Fire Marshal or Fire Incident Controller in the event of an emergency • To have an in-depth knowledge to be able to respond to the premises fire systems and Evacuation procedures. • Be able to carry out Fire Panel and Fire curtain testing. • On occasion, having responsibility (on rota basis) for locking and unlocking the building; • On occasion to carry out reception duties • To be able to use a personal radio • To complete a First Aid at Work Course and act as a site first aider • To act as emergency out of hours cover 2 General • • • • • • Carry out cleaning tasks in all areas of the building including the maintenance of the surrounding outside areas. To receive and despatch post and goods To deliver hospitality to building lecture facilities To provide holiday and sickness cover when required To attend University training courses as necessary. To note that the work can be outside of a standard working day, therefore, unsociable hours will need to be worked. Some overtime may be available, but all will be by agreement • Carry out other comparable duties as may be directed applicable to grade There may be additional tasks and responsibilities added to this list at a later date to enhance the service provided to the occupants and users of the building. Essential Selection criteria Since the post holder will undertake a key front-line role, dealing with customers and putting into operation the practical arrangements for lectures and conferences, the successful candidate must have a mix of interpersonal, organisational and practical skills. • Acceptable IT skills, including Microsoft Office and E Mail, • An understanding of core project management principles, • • Aptitude to learn the bespoke building control systems Ability to clearly and accurately communicate processes and procedures verbally and in writing • Experience of supervising staff and preferably experience in a Facilities role • Experience of excellent customer services and be well presented and be able to deal effectively, efficiently and calmly with a wide range of visitors and staff. • • Ability to use own initiative and work efficiently in a busy environment Formal Health and safety qualification and conversant with current COSHH and Manual Handling Regulations. • Good time keeping • Excellent attention to detail is required and the ability to deal with issues of confidentiality and security • DIY skills, having good practical skills Desirable Selection Criteria • • • • Experience of working on high profile VIP events and events supervision experience Facilities Services assistant experience Experience of working on Planon A working knowledge of the specific environment Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Regular manual handling Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • • A satisfactory Disclosure Scotland check due to the requirement to work in certain security intensive buildings University security screening (e.g. identity checks) About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Estates Services Estates Services is responsible for the management and strategic direction of Oxford University's functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering: • Development of the University’s Estate Strategy • Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff; • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University's commercial, agricultural and residential land and property assets • The development of all capital building projects, running at around £60m - £90m per annum • Repairs and maintenance of buildings and infrastructure (except IT and Telecoms) • Programmes of refurbishment, replacement and minor works • Reactive maintenance via the Helpdesk • Environmental sustainability • Space management and maintenance of space and property records • Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services. For more information please visit: https://estates.admin.ox.ac.uk/#/ 4 Facilities Management at the University of Oxford We are a professional, customer focused service provider to the University, working together to drive change and innovation across the facilities management function The University needs are at the heart of what we do. We collaborate with departments and divisions to understand needs and priorities. Facilities Management sits under the umbrella of Estates Services. As a consequence, the Facilities Management team deliver a safe, compliant, clean and efficient working environment for staff, students and visitors, with services that are flexible and adaptable to change. More can be found here: Facilities Management | Estates Services ox.ac.uk OUES Facilities Management – Background The Estates Services has a growing responsibility for Facilities Management (FM) throughout the University’s estate. Historically, FM has been largely organised locally, by occupying departments. The benefits of a professional approach to FM are now more widely recognised, however significant opportunities still remain. The Estates Services currently have responsibility for the provision of the FM function for approx. 20% (120,000 sqm) of the current functional estate. This has increased year on year as departments recognise the benefits of a professional FM service and of their existing FM managers becoming part of a broader FM team. The centrally managed FM function has been restructured to allow this service to continue to grow and to maximise opportunities for efficiencies and sharing of resource. For more information please visit www.admin.ox.ac.uk/estates/facilitiesmanagement University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: Support the University’s core academic purposes of teaching, learning and research; Ensure the University can meet the requirements of government, funding bodies and other external agencies; and Facilitate the attainment of the objectives set out in the University’s Strategic Plan. How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) 5 Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving - although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly uashr@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 8 Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/supportresearchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/support-researchers/connecting-other-researchers/oxford-researchstaff-society 9
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Are you a Landscaper who is passionate about creating and maintaining stunning green spaces? Join our dynamic University Parks Team at the University of Oxford and play a key role in shaping, maintaining, and enhancing renowned green spaces. This role is available as a full-time or part-time position. About Us The University Parks Team is responsible for maintaining and enhancing the natural beauty of the University’s extensive landscapes. From historic gardens to vital departmental green spaces, the team plays a crucial role in creating welcoming environments that inspire students, staff, and visitors alike. This role is for our newly formed projects team that carry out new landscape installations across a wide variety of high-profile sites across Oxford. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. A commitment to hybrid and flexible working to suit your lifestyle. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs. About the Role A fantastic Team has been created to shape how we execute landscape projects at the University and you have the chance to be a key part of it. You will have the opportunity to work on prestigious, high profile sites implementing landscaping schemes that are seen by thousands of students, staff and visitors daily. See link below showing some of our projects: Beyond the Parks - University Parks You will be involved in a wide range of landscaping projects, from planting and turfing to paving and structural work. Working with expert colleagues and professional machinery, you will help transform outdoor spaces while ensuring the highest standards of craftsmanship. You will also have the chance to supervise on-site teams, mentor apprentices, and contribute to meaningful projects that blend heritage with modern landscaping practices. Working closely with the wider management team, you’ll have the chance to influence design and implementation. About You To apply for this role, you should have: Plant operator certification (e.g., excavators, dumpers, etc.) or significant relevant experience. Hands-on experience in landscaping and site work. A full driving licence (essential for the role). Level 2 Certificate in Horticulture, or a related field or significant relevant experience Strong teamwork and leadership skills. Knowledge of Health & Safety best practices. Sponsorship and Right to Work This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role. Application Process To apply, please upload: A covering letter/supporting statement Your CV The details of two referees The closing date for applications is 12 noon on Friday 2 May 2025. The job advert may close earlier if we find a suitable candidate.
Team Leader (Landscaping & Projects) - Fixed Term Contract for 18 Months
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Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground- breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. Our 24/7 Security Services Team play the vital role of keeping the University secure and welcoming. The Team provides intelligence-led patrols, CCTV monitoring, and incident response, ensuring the protection of staff, students, and visitors. From intelligence-led security patrols and CCTV monitoring to crime prevention initiatives, security training, and managing VIP visits and major University events, every day brings new challenges and opportunities to make a real impact. An exciting opportunity has arisen for a **Security Training and Development Specialist** to join our Security Services Team on a permanent basis. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: * 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. * One of the most generous maternity and adoption leave schemes in UK higher education, offering up to 26 weeks of full-pay leave, followed by additional statutory and unpaid leave options. * A commitment to hybrid and flexible working to suit your lifestyle. * An excellent contributory pension scheme. * Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. * Access to a vibrant community through our social, cultural, and sports clubs. **About the Role** In this role, you will design and deliver training that equips our security team with the skills, knowledge, and confidence to respond effectively to emerging security challenges. From crime prevention and emergency response to the latest security legislation, your training will have a real-world impact, ensuring a safe environment for students, staff, and visitors. This role offers a unique opportunity to innovate, incorporating digital learning, hands-on exercises, and best practices from national security bodies. You will also broaden your network by delivering professional development and customer service training across Estates Services and collaborating with College staff to build a cohesive security network. Your work will not only strengthen operational readiness but also foster a culture of continuous learning and professional growth. **About You** * **Training & Development** – Experience in designing and delivering security-related training, using a range of methods including in-person, digital, and interactive learning. * **Security & Emergency Preparedness** – Strong knowledge of security practices, legislation, and emergency response protocols, with the ability to train others in best practices. * **People Development & Mentoring** – Ability to assess training needs, coach individuals, and promote a culture of continuous professional development. * **Communication & Presentation** – Excellent verbal and written skills, with the ability to engage diverse audiences and create clear, accessible training materials. * **Organisational & Planning Skills** – Experience in structuring and delivering group training, running exercises, and facilitating debriefs to drive improvements. * **Digital & Technical Proficiency** – Confident in using Microsoft Office, digital training tools, and technology to enhance learning and service delivery. **Application Process** To apply, please upload: * A covering letter/supporting statement * Your CV * The details of two referees The closing date for applications is 12 noon on **Friday 2 May 2025.** However, the job advert may close earlier if we find a suitable candidate.
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179252 Senior Facilities Support Supervisor - JD.pdf
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Are you an experienced Facilities professional ready to step into a leadership role? Join our dedicated University Facilities Team at the University of Oxford and help ensure the smooth and safe operation of one of our most important sites—supporting teaching, research, and high-profile events in an exceptional environment. Location: Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG Salary: £31,459 - £36,616 (with a discretionary range to £39,749) per annum Contract: Full time (36.5 hours per week), Permanent About Us Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. The University Facilities Team manages and maintains buildings across the estate, ensuring safe, welcoming spaces that support teaching, research, and learning. We prioritise excellent customer service and work closely with departments and contractors to deliver professional support across University sites. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs. About the Role As a Senior Facilities Support Supervisor, you will play a key supervisory role in ensuring the effective and efficient day-to-day operation of the Schwarzman Centre for Humanities or other buildings on the Radcliffe Observatory Quarter site. Your responsibilities will include scheduling tasks, liaising with contractors, responding to maintenance issues, and ensuring compliance with health and safety procedures. You will also support the setup of lectures and events, including furniture arrangements, AV setup, and hospitality delivery. This is a hands-on role that requires strong organisation, clear communication, and a proactive approach. You’ll play a key part in creating a professional and welcoming environment for students, staff, and visitors. About You Experience supervising staff and working in a facilities or operations environment Strong organisational skills and a solution-focused mindset Excellent communication and customer service skills Good IT skills and a willingness to learn new systems and tools A positive attitude and commitment to high standards of safety and service Sponsorship and Right to Work This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role. Application Process To apply, please upload: A covering letter/supporting statement outlining your suitability for the role Your CV Contact details of two referees The closing date for applications is 12 noon on Monday 5 May 2025 Interviews will take place on Monday 12 May 2025, and will be held face-to-face.
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179139 Property Maintenance Operative - JD.pdf
Job Description _________________________________________________________________________ DEPARTMENT NAME Job title Property Maintenance Operative Apprentice Division UAS Department Estates Services, Building Fabric Team leaders Location 1a South Parks Rd, Oxford, OX1 3UB Grade and salary Apprentice Grade 1: £25,331 per annum Hours Full time Contract type Fixed-term Apprenticeship – 2 Years Reporting to Building Vacancy reference 179139 Additional information No relocation expenses apply to this post. This role involves wearing a uniform which will be supplied. Apprenticeships at the University of Oxford Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field. For more information, please see some of our current apprentice’s case studies: https://www.apprenticeships.ox.ac.uk/meet-our-apprentices For advice on how to make you application for this apprenticeship the best it can be, please go to: https://www.apprenticeships.ox.ac.uk/how-apply The role As a Property Maintenance Operative Apprentice, you will embark on a comprehensive 2-year training program. This program will cover all aspects of the role and will be delivered through a combination of in-house training and block-release or other distance learning methods provided by Abingdon and Witney College. Upon completion, you will earn a Level 2 Property Maintenance Operative Apprenticeship, which is within the construction and the built environment sector. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship. The DLO Building Fabric team carry out:              Repairs and maintenance of all building fabric items Supervision of specialist contractors Painting and decorating Tiling Plastering Carpentry, including door/window repairs or replacements, locks, closers, shelving, and office alterations Lamp changing Basic plumbing Bricklaying and brick pointing Glazing and sash cord repairs Minor groundworks, such as repairs to manholes, kerbs, and paving Cleaning gutters and drains Small refurbishments, including toilet and kitchenette facilities, with the assistance of other DLO operatives (e.g., electricians and plumbers) The team are based in the DLO offices on South Parks Road and the Andrew Wiles Building workshops. They are required to carry out work across the University Estate, primarily in Central Oxford. The team collaborates closely with other DLO teams (Mechanical, plumbing and electrical) and the wider Building Fabric Team, including building inspectors and building heritage & conservation surveyors. Responsibilities  Follow instructions from an experienced Property Maintenance Engineer, Building Maintenance Operative, Building Fabric Team Leader, or the wider Estates Building Services Team to independently complete basic building fabric repairs and reactive tasks in accordance with SLA targets.  Safely operate basic equipment and seeking assistance from an experienced Property Maintenance Engineer, Property Maintenance operatives and Building Fabric Team leaders when required  Communicate back to your line manager, any problems for extra advice and on completion of tasks set  Ensure that the work environment and equipment is kept organised, clean, tidy and secure  Use the handheld technology provided to record Health & Safety Pre-work checks and all maintenance activities. Training will be provided  Learn to complete records and paperwork in line with statutory testing and other processes  Work under instruction and having regard to safe working practices as set out in Risk Assessments and Method Statements  Liaise with building users to ensure that they are kept fully informed of the location and progress of all building fabric works within their building  To select, within limits, materials and equipment and order parts agreed via Purchasing team  With support understand and be familiar with all relevant safety documents and to undertake any relevant health and safety training and to work in accordance with this  Attend all day and block courses in line with your apprenticeship  Undertake ongoing compulsory training per Estates Services training matrix for health and safety compliance  To embrace and actively promote Estates Services vision and values  Carry out such other comparable duties as may be required by your Line Manager. Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: https://www.jobs.ox.ac.uk/pre-employment-checks Apprenticeship roles are not eligible for sponsorship under the skilled worker visa route normally used for employed roles but there are other visa routes which candidates may be eligible to apply under. If you are eligible to apply under a different route the department is happy to discuss any queries, with support from the University’s Staff Immigration Team. There is also government residency requirements for Apprenticeship funding on which the Training Provider will be able to offer advice. Hazard-specific / Safety-critical duties The hazards or safety-critical duties involved are as follows:  Working at heights  Lone Working  Regular manual handling     Noise at work Working with vibrating equipment Work with allergens, E.g. laboratory animals, pollen, dust, fish or insects etc. Work with any substance which has any of the following pictograms on their MSDS: Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks:  Access to sensitive data around personnel and buildings in the University estate.  University security screening (e.g. identity checks) Selection criteria  Educated to GCSE standard (English and Maths grade C or a grade 4) or equivalent  Ability to communicate messages clearly and accurately on the telephone and in person  Able to demonstrate an aptitude for the skills taught in the Apprenticeship (for example through work experience, qualifications or references)  Willingness to work in a flexible and adaptable manner  Be courteous to colleagues and customers in university departments; being proactive in maintaining excellent customer service  Able to demonstrate punctuality, time keeping abilities, and a good work ethic  Able to meet the demands of the role, including manual handling  Experience of Microsoft Office applications, including Word and Excel  Experience of using Smart device (Android / Apple) Desirable selection criteria  Any building fabric related experience e.g. carpentry, plastering, brick laying.  Able to demonstrate an understanding/awareness of safety related issues  Any work experience About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Estates Services Estates Services is responsible for the management and strategic direction of Oxford University's functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering:  Development of the University’s Estate Strategy  Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff;  Facilities Management for a growing number of University buildings  Management of the University Parks and Wytham Woods  Management of the University's commercial, agricultural and residential land and property assets  The development of all capital building projects, running at around £60m - £90m per annum  Repairs and maintenance of buildings and infrastructure (except IT and Telecoms)  Programmes of refurbishment, replacement and minor works  Reactive maintenance via the Helpdesk  Environmental sustainability  Space management and maintenance of space and property records  Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services. For more information please visit: http://www.admin.ox.ac.uk/estates Technical Services Team The Technical Services Team headed up by the Technical Services and Building Fabric Managers employs about forty tradespersons of varying disciplines. These include Property maintenance engineers, plumbers and electricians assisted by a small admin team. The Technical Services team work closely with the Building Fabric team, headed up by the Building Fabric Maintenance Manager. There is also a requirement to employ and manage external contractors to supplement the workforce as the work demands. The DLO carries out a variety of maintenance tasks across the University estate. The activities are:  Reactive maintenance activities, reported via the helpdesk/web from administrators of all University Departments or via Estates personnel.  Routine planned maintenance, for example maintenance and servicing of all mechanical plant equipment across the University estate. The Engineering and Estates Maintenance team of which the Technical Services and Building Fabric teams are part of is responsible for most of the general and emergency maintenance work to the University's 300 plus functional estate buildings. The Teams objectives are to:  Provide an efficient, cost effective and timely service to the University estate  Generate income from service to the University Departments  The second objective should not be at the expense of the first objective For more information please visit: https://www1.admin.ox.ac.uk/estates/ourservices/repairsandmaintenance/ How to apply All applications are made through the Find an Apprenticeship website. The site can be found here: https://www.findapprenticeship.service.gov.uk/apprenticeshipsearch. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please ensure you explain how you meet each of the selection criteria for the apprenticeship using examples of your skills and experience. This may include experience gained in employment, education, extra-curricular activities, or during career breaks (such as time out to care for dependants). For further tips on writing a good application please see: https://www.apprenticeships.ox.ac.uk/how-apply Once you have submitted your application, it will be screened by the training provider for the apprenticeship. If you pass their initial assessment, you will be asked to complete further eligibility screening and to submit a CV. Please keep an eye out on your emails and check your junk/spam emails regularly. All applications must be received by the closing date and time stated in the online advertisement. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.web.ox.ac.uk/staff-benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/home. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/family-friendly-benefits. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/home#/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk.
Standard Grade 6: 34,982 - 40,855 per annum
Job Description _________________________________________________________________________ Summary Job title Team Leader (Landscaping & Projects) Division UAS Department Estates Services – Parks Department Location Tentorium, South Lodge, South Parks Road, Oxford, OX1 3RF Grade and salary Grade 5: £31,459 -£36,616 per annum Hours Full time – Part Time will also be considered Contract type Fixed-term (18 months) Reporting to Team Supervisor Vacancy reference 178503 38 days annual leave (inc BH’s) University pension scheme Additional information Training and development opportunities PPE provided Overtime available Other university benefits shown below The role The University Parks Team has care of the University Parks and all the University’s green functional estate. This includes the green spaces around all University departmental buildings. The department also runs a substantial contract business that accounts for at least half of the department’s activity. The post holder will report to the Team Supervisor. Carrying out practical work activities and working as part of a team are the key attributes to this role. The post holder will have specific areas of responsibility and will be expected to lead teams as well as mentor apprentices or other members of staff. Self-motivation, good organisational and communication skills and the ability to be proactive. It would be ideal for someone looking to develop themselves and their career prospects in landscaping whilst working amongst world renowned urban landscapes. Responsibilities Landscaping and Projects • • Support the project team in delivering the lifecycle of a project. Inspect sites before work commences and provide photos, measurements etc. to enable quotations • • • • • • • • • • • • Review, analyse, and provide feedback on a business case to ensure the project remains valid. Engage with all stakeholders to ensure that project initiation, progress and delays are regularly, clearly and consistently communicated. Assist the Projects Manager to develop, update, and continually review the scope of the project. Identify and manage risks and opportunities, to drive successful project delivery. Work with the Projects Manager to plan the resources required to deliver a project or the activities within the project. Work with the Projects Manager to lead the onsite installation of soft and hard landscaping projects, making sure key milestones and stages are all completed on time to a high standard, maximising the team’s onsite productivity Undertake all aspects of hard and soft landscaping to industry standards Operate a range of machinery such as MEWP, tractors, excavators, dumpers, etc. Make extra efforts to undertake works in set timeframes Provide information to the Projects Manager that will enable him/her to collate, analyse, and report on information relating to project performance. Inspect sites after work has been completed and report back any issues to the management team Review the project and report on lessons learned which contribute to continuous improvement for future project delivery. Leadership • • • • Lead projects and landscaping onsite, directing other staff and contractors Ensure teams are fully equipped to undertake projects, including preparation of equipment, ordering of materials and completion of Health & Safety documentation Support and mentor other team members including apprentices Deputise in the absence of managers as required Health and Safety • • • • • • • Set an example to the rest of the team in safe and efficient working Assist in the development and implementation of the Department’s H&S policy Comply with H&S regulations, including checks and the maintenance of records Carry out toolbox talks, machinery training and induction training as required Carry out dynamic and site-specific risk assessment and actively review/implement safe systems of work Work to risk assessments and method statements by managing, reducing or eliminating operational risks, communicating these risks and control measures to colleagues and the public Ensure the team is completing prestart checks, job sheets and related H&S documentation Security • • Share responsibility with other members of staff to ensure the overall security of sites, buildings and equipment Liaise with the University Security Services in maintaining security of the Parks Other Duties • • • • Develop your own skills and knowledge through regular continued professional development Take responsibility for assisting Supervisors and the Yard Foreman with yard operations each day, to include amongst other things loading and unloading vehicles in accordance with the safe systems of work procedures Carry out other duties commensurate with the post that may be required such as assisting the wider University Parks and Estates Services teams Observe the University’s standards of conduct and the Estates Services’ team charter Selection criteria Essential selection criteria • • • October 2024 Driving is an essential part of the job so a full, clean driving licence will be required Level 2 Certificate in Horticulture / Arboriculture / or other land-based occupation Demonstrable understanding of H&S legislation, risk assessments and H&S best practice 2 • • • • • • • • • Plant operator’s certification (e.g. excavators, dumpers, etc.) Significant experience within soft and hard landscaping, and good and demonstrable knowledge of landscaping practices Familiarity with a wide range of plants, and a willingness to develop horticultural knowledge Competence in the use of IT for communication, inspection and record-keeping Ability to take direction and work proactively Ability to work as part of a team and to liaise efficiently with the management team. Ability to lead staff and sub-contractors effectively making sure jobs are completed to a high standard, instilling best practice and maximising the team’s onsite productivity Flexible approach to the work required The ability to mentor apprentices and train others as part of the role Desirable selection criteria • • • • • • Medium/large vehicle licence (C or C1) NPTC (or equivalent) qualifications MEWP certification – IPAF 1(b) Forklift or telehandler certification CAT Cable Detection Training CSCS Gold or Blue Card Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Working at heights • Lone Working • Work in hot or cold environments • Driving on University business • Regular manual handling • Work with allergens, Eg, pollen, dust, etc. • Work with any substance which has any of the following pictograms on their MSDS: October 2024 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Estates Services Estates Services is responsible for the management and strategic direction of Oxford University's functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services was created on 1 October 2012 with the merger of the Estates Directorate and the Land Agent’s Office, bringing together for the first time all the University’s estates, property and asset activities into one organisation. The Graduate Accommodation Office, The University Parks and Wytham Woods are now part of a new Asset and Space Management team and Estates Services has a broad and diverse remit covering: • Development of the University’s Estate Strategy • Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff; • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University's commercial, agricultural and residential land and property assets • The development of all capital building projects, running at around £60m - £90m per annum • Repairs and maintenance of buildings and infrastructure (except IT and Telecoms) • Programmes of refurbishment, replacement and minor works • Reactive maintenance via the Helpdesk • Environmental sustainability • Space management and maintenance of space and property records • Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services. For more information please visit: http://www.admin.ox.ac.uk/estates UAS Division University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: • support the University’s core academic purposes of teaching, learning and research; • ensure the University can meet the requirements of government, funding bodies and other external agencies; and • facilitate the attainment of the objectives set out in the University’s Strategic Plan. October 2024 4 The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk/ October 2024 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of three referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename All applications must be received by midday UK time on the closing date stated in the online advertisement. If you currently work for the University please note that: - as part of the referencing process, we will contact your current department to confirm basic employment details including reason for leaving although employees may hold multiple part-time posts, they may not hold more than the equivalent of a full time post. If you are offered this post, and accepting it would take you over the equivalent of full-time hours, you will be expected to resign from, or reduce hours in, your other posts(s) before starting work in the new post. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly – Paul Hutchinson (Operations Manager & Deputy Head of Parks) paul.hutchinson@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. October 2024 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. October 2024 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector (see https://hr.web.ox.ac.uk/family-leave). Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high-quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society October 2024 8
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Are you a Landscaper who is passionate about creating and maintaining stunning green spaces? Join our dynamic University Parks Team at the University of Oxford and play a key role in shaping, maintaining, and enhancing renowned green spaces. This role is available as a full-time or part-time position. **About Us** The University Parks Team is responsible for maintaining and enhancing the natural beauty of the University’s extensive landscapes. From historic gardens to vital departmental green spaces, the team plays a crucial role in creating welcoming environments that inspire students, staff, and visitors alike. This role is for our newly formed projects team that carry out new landscape installations across a wide variety of high-profile sites across Oxford. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: * 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. * One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. * A commitment to hybrid and flexible working to suit your lifestyle. * An excellent contributory pension scheme. * Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. * Access to a vibrant community through our social, cultural, and sports clubs. **About the Role** A fantastic Team has been created to shape how we execute landscape projects at the University and you have the chance to be a key part of it. You will have the opportunity to work on prestigious, high profile sites implementing landscaping schemes that are seen by thousands of students, staff and visitors daily. See link below showing some of our projects: Beyond the Parks - University Parks You will be involved in a wide range of landscaping projects, from planting and turfing to paving and structural work. Working with expert colleagues and professional machinery, you will help transform outdoor spaces while ensuring the highest standards of craftsmanship. You will also have the chance to supervise on-site teams, mentor apprentices, and contribute to meaningful projects that blend heritage with modern landscaping practices. Working closely with the wider management team, you’ll have the chance to influence design and implementation. **About You** To apply for this role, you should have: * Plant operator certification (e.g., excavators, dumpers, etc.) or significant relevant experience. * Hands-on experience in landscaping and site work. * A full driving licence (essential for the role). * Level 2 Certificate in Horticulture, or a related field or significant relevant experience * Strong teamwork and leadership skills. * Knowledge of Health & Safety best practices. **Sponsorship and Right to Work** This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role. **Application Process** To apply, please upload: * A covering letter/supporting statement * Your CV * The details of two referees The closing date for applications is 12 noon on **Friday 2 May 2025.** **The job advert may close earlier if we find a suitable candidate.**
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Job Description _________________________________________________________________________ DEPARTMENT NAME Job title Apprentice Maintenance Engineer Division UAS Department Estates Services, Technical Services Team Location 1a South Parks Rd, Oxford OX1 3UB Grade and salary Apprentice Grade 1: £25,331 Hours Full time Contract type Fixed-term Apprenticeship – 4 Years Reporting to Technical Services Duty Engineers Vacancy reference 178685 Additional information No relocation expenses apply to this post. This role involves wearing a uniform which will be supplied. Apprenticeships at the University of Oxford Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field. For more information, please see some of our current apprentice’s case studies: https://www.apprenticeships.ox.ac.uk/meet-our-apprentices For advice on how to make you application for this apprenticeship the best it can be, please go to: https://www.apprenticeships.ox.ac.uk/how-apply The role You will work as an Apprentice Maintenance Engineer. You will be required to complete a 4 year training programme that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Skills4Stem or similar provider. You will complete a Building Services Engineering – Service Maintenance Engineer Apprenticeship which is within the Construction and Built Environment and you will gain Level 3 Building Services Engineering Service and Maintenance Engineer Qualification. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship. The DLO Mechanical team carry out: • • • • routine monitoring checks of a wide variety of plant and equipment; planned preventative maintenance of plant; reactive maintenance of plant; supervision of specialist contractors The team are based in the DLO offices in South Parks Road and are required to carry out work across the University Estate – generally in Central Oxford. The team work closely with the Building Services Engineers and Inspectors. Responsibilities • Take instructions from an experienced Maintenance Engineer, Duty Engineer, Mechanical Supervisor or the wider Estates Building Services Team, in order to independently complete basic technical PPM and reactive tasks in accordance with SLA targets • Safely operate basic equipment and seeking assistance from an experienced Maintenance Engineer, Duty Engineer or Mechanical Supervisor when required • Communicate back to your line manager, any problems for extra advice and on completion of tasks set • Ensure that the work environment and equipment is kept organised, clean, tidy and secure • Use the handheld technology provided to record Health & Safety Pre-work checks and all maintenance activities. Training will be provided • Learn to complete records and paperwork in line with statutory testing and other processes • Work under instruction and having regard to safe working practices as set out in Risk Assessments and Method Statements • Liaise with building users to ensure that they are kept fully informed of the location and progress of all Technical Services works within their building • • To select, within limits, materials and equipment and order parts agreed via Purchasing team With support understand and be familiar with all relevant safety documents and to undertake any relevant health and safety training and to work in accordance with this • Attend all day and block courses in line with your apprenticeship • Undertake ongoing compulsory training per Estates Services training matrix for health and safety compliance • To embrace and actively promote Estates Services vision and values • Carry out such other comparable duties as may be required by their Line Manager. Pre-employment screening \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: https://www.jobs.ox.ac.uk/pre-employment-checks Apprenticeship roles are not eligible for sponsorship under the Tier 2 visa route normally used for employed roles but there are other visa routes which candidates may be eligible to apply under. If you are eligible to apply under a different route the department is happy to discuss any queries, with support from the University’s Staff Immigration Team. There is also government residency requirements for Apprenticeship funding on which the Training Provider will be able to offer advice. Hazard-specific / Safety-critical duties The hazards or safety-critical duties involved are as follows: • • • • • • • • Working at heights Lone Working Regular manual handling Noise at work Working with vibrating equipment Work with allergens, Eg laboratory animals, pollen, dust, fish or insects etc. Work with any substance which has any of the following pictograms on their MSDS: • Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • Access to sensitive data around personnel and buildings in the University estate. • University security screening (e.g. identity checks Selection criteria • Educated to GCSE standard (English and Maths grade C or a grade 4) or equivalent • Ability to communicate messages clearly and accurately on the telephone and in person • Able to demonstrate an aptitude for the skills taught in the Apprenticeship (for example through work experience, qualifications or references) • Willingness to work in a flexible and adaptable manner • Be courteous to colleagues and customers in university departments; being proactive in maintaining Estates Services Customer Excellence Accreditation • Able to demonstrate punctuality, time keeping abilities, and a good work ethic \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx • Able to meet the demands of the role, including manual handling • Experience of Microsoft Office applications, including Word and Excel • Experience of using Smart device (Android / Apple) Desirable selection criteria • Any engineering experience • Able to demonstrate an understanding/awareness of safety related issues • Any work experience About the University of Oxford Welcome to the University of Oxford. We are the largest employer in Oxfordshire with around 14,000 staff working in and around Oxford in a huge range of roles. We are proud of the apprenticeship opportunities we offer and have a successful record of helping local young people from education in to their first job. Apprentices are never on their own, working with the support of their colleagues, managers and trainers they develop the skills and qualifications required in the modern world of work. Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career. We provide all of our staff with a welcoming and inclusive workplace, offering support and development opportunities that enable everyone to progress and do their best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. For more information, please visit our Working at Oxford page. Estates Services Estates Services is responsible for the management and strategic direction of Oxford University's functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering: • Development of the University’s Estate Strategy • Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff; • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University's commercial, agricultural and residential land and property assets • The development of all capital building projects, running at around £60m - £90m per annum \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx • • • • • • Repairs and maintenance of buildings and infrastructure (except IT and Telecoms) Programmes of refurbishment, replacement and minor works Reactive maintenance via the Helpdesk Environmental sustainability Space management and maintenance of space and property records Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services. For more information please visit: http://www.admin.ox.ac.uk/estates Technical Services Team The Technical Services Team headed up by the Technical Services Manager employs about forty tradespersons of varying disciplines. These include maintenance engineers, plumbers and electricians assisted by a small admin team. The Technical Services team work closely with the Building Fabric team, headed up by the Building Fabric Maintenance Manager. There is also a requirement to employ and manage external contractors to supplement the workforce as the work demands. The DLO carries out a variety of maintenance tasks across the University estate. The activities are: ▪ Reactive maintenance activities, reported via the helpdesk/web from administrators of all University Departments or via Estates personnel. ▪ Routine planned maintenance, for example maintenance and servicing of all mechanical plant equipment across the University estate. The Engineering and Estates Maintenance team of which the Technical Services and Building Fabric teams are part of is responsible for most of the general and emergency maintenance work to the University's 300 plus functional estate buildings. The Teams objectives are to: • Provide an efficient, cost effective and timely service to the University estate • Generate income from service to the University Departments • The second objective should not be at the expense of the first objective For more information please visit: https://www1.admin.ox.ac.uk/estates/ourservices/repairsandmaintenance/ How to apply If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. You will be asked a series of questions as part of your application. Your responses should explain how you meet the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or hobbies. Your application will be judged solely based on how you demonstrate that you meet the selection criteria stated in the job description. \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx All applications must be received by midday on the closing date stated in the online advertisement. Please visit our ‘How to apply’ page for apprenticeship vacancies for more advice and information. Should you experience any difficulties using the online application system, please email recruitment.support@admin.ox.ac.uk. Further help and support is available from https://hrsystems.admin.ox.ac.uk/recruitment-support. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.web.ox.ac.uk/staff-benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/home. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/family-friendly-benefits. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/home#/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. \\connect.ox.ac.uk\ADMN\PS\UAS HR\Department\Estates\Recruitment 2025\Live Vacancies 2025\178685, Apprentice Maintenance Engineer\179685 Apprentice Maintenance Engineer JD.docx
Standard Grade 5: 31,459 - 36,616 with a discretionary range to £39,749 per annum
has exact match
**Apprentice Property Maintenance Operative** We have an exciting opportunity for you to join us as an Apprentice Property Maintenance Operative at the University of Oxford. A Property Maintenance Apprenticeship at the University provides an excellent opportunity to develop the essential skills needed to enhance the condition and quality of our portfolio of properties. This program ensures that buildings are maintained in a safe working condition while delivering a high level of satisfaction to customers. **About the Role:** You will be excited to start a new career in property maintenance, and have a mature outlook, transferrable skills and a willingness to learn and develop new skills. You will assist the Building Fabric Team with the daily reactive repairs. **Key Responsibilities:** * Assist with the maintenance and repair of university properties. * Perform routine inspections and identify maintenance needs. * Support the team in various property maintenance tasks, carpentry basic plumbing, electrical work, and general repairs. * Ensure all work is carried out to the highest standards of safety and quality. **About the apprenticeship** As an Apprentice Property Maintenance Operative, you will undertake an apprenticeship with Abingdon and Witney College, at Bicester Construction Skill Centre where you will complete Level 1 Functional Skills English and Maths and Level 2 Property Maintenance Operative Apprenticeship. For this apprenticeship, you will primarily work the Building Fabric Team within the Direct Labour Organisation (DLO) at the University of Oxford, as well a working with the Mechanical, Plumbing and Electrical Teams. In total, it will take 18-24 months to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. The apprenticeship training is eleven weeks of block release training at Bicester Construction Skill Centre. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit our website **About you** You will be passionate about starting your career with the Direct Labour Organisation within Estate Services and excited about the opportunity of becoming an apprentice at the University of Oxford. You will have a passion for learning and a commitment to supporting others. No prior experience is necessary; we are looking for someone with a responsible, proactive, and can-do attitude, along with a willingness to learn and embrace new challenges. You may be starting your career or you may be looking for a career change. To complete the level 2 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. **Requirements:** * A focussed individual with a mature outlook and transferrable skills. * A keen interest in property maintenance and a willingness to learn. * Good communication and teamwork skills. * A proactive and positive attitude. **What We Offer ** Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * Employee Assistant Programme (EAP) * An excellent contributory pension scheme * 38 days annual leave- Including Bank holidays and fixed closure days. * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and season ticket travel loans * Membership to a variety of social and sports clubs This apprenticeship offers full training, allowing you to build valuable skills while working towards a qualification. If you’re ready to make a difference and gain hands-on experience in a professional environment, we encourage you to apply! All applications must be made through the Find an Apprenticeship website, by clicking on the link below. **How to apply:** Click here - **Property Maintenance Operative Apprentice** The closing date for applications is 12 noon on **Monday 12 May 2025.**
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Property Maintenance Operative Apprentice
Kickstart Your Career as an Apprentice Maintenance Engineer at the University of Oxford! Are you ready to turn your passion for engineering into a career? Join the University of Oxford’s team as an Apprentice Maintenance Engineer and get hands-on experience while studying for a Level 3 qualification in Building Services Engineering. Why choose us? Learn on the job: Work in the heart of the University of Oxford’s prestigious estates, gaining invaluable experience. Formal training: Study through day-release courses, supported by a leading training provider. Career growth: You will be supported by experienced engineers and supervisors as you develop your technical and problem-solving skills. Check out inspiring stories from our current apprentices here: Apprenticeship Case Studies What will you do? Complete technical tasks, maintenance checks, and repairs. Safely operate equipment, ensuring high safety standards. Work closely with our Mechanical and Building Services teams. Attend regular training and ensure compliance with health and safety protocols. What we are looking for: GCSEs in English and Maths (Grade C or 4 or equivalent). A willingness to learn, work hard, and stay adaptable. A passion for engineering and safety-conscious work. How to apply: Click here - Apprentice Maintenance Engineer to apply! The closing date for applications is 12 noon on Monday 28 April 2025. You will be contacted for an assessment day within three weeks of the advert closing date.