We are seeking to appoint a part-time Senior Library Assistant to join the Radcliffe Science Library Reader Services team and supervise library staff and operations on Saturdays during vacations. About the role You will welcome readers and visitors, respond to routine and ad hoc enquiries, direct library users to appropriate services and collections, and provide security during opening hours through invigilation. You will carry out a full range of other duties associated with front-line reader services, including issuing, returning, and renewing library material and equipment, administering reserve collections and room bookings, and act as the first port of call for any problems arising from these transactions. You will supervise the library assistant on duty, ensuring they understand and adhere to established library workflows and service standards, assist with identifying their training needs, and occasionally deliver ad hoc training sessions. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Marija Babić, RSL Library Manager, who can be contacted with enquiries relating to the role (marija.babic@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team (recruitment@glam.ox.ac.uk). About You You will have a good general education, strong customer focus and communication skills, and be able to work under pressure. You will be expected to manage and prioritise your workload on a day-to-day basis under general guidance of the Library Manager. Punctuality and accuracy, good teamwork and IT skills are also essential. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV and a supporting statement (or supporting evidence form using the template provided) as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received online before 12:00 midday on Wednesday 1 May 2024 can be considered. Interviews are expected to take place during the week commencing 20 May 2024.
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Standard Grade 8: £45,585 - £54,395 per annum
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**About the role** We are thrilled to announce an exciting opportunity for a Head of Electronic Resources Metadata and Content Procurement to become part of our team at the Bodleian Libraries within the Collections and Resource Description (C&RD) department. Within C&RD you will be responsible for metadata and procurement of e-books, e-journals and other electronic resources and overseeing the completion of financial reporting related to expenditures. You will complete the implementation of the Electronic Resources functionality of Alma and work with multiple stakeholders including subject librarians, reader services staff, BDLSS staff and other colleagues throughout Collections Management to streamline and modernize processes. The work includes leading on analysing and streamlining current practices for the entire electronic resource life cycle. This is a full-time fixed-term post for 30 months, working 37.5 hours per week. **About you** You will have a recognized qualification in library or information studies or equivalent experience. You will have experience of using a range of systems and technologies for supporting procurement and access including a good working knowledge of Alma modules and especially the ERM portions of the system. You will be experienced at mapping, evaluating, auditing and revising workflows and possess the proven ability to work accurately and methodically under pressure with meticulous attention to detail. You will have a flexible and creative approach to rapidly changing work and technology and have excellent communication skills. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days of annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your **CV and a supporting statement** as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. The Chair of this recruitment panel will be Sharon Dyas-Correia, Head of Collections and Resource Description, who can be contacted with enquiries relating to the role (sharon.dyas-correia@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online before 12:00 midday (GMT/BST) on Friday 3 May 2024 can be considered. Interviews are expected to take place on Wednesday 22 May 2024.
THIS IS A RE-ADVERTISEMENT OF RECENT VACANCY 171037, PREVIOUS APPLICANTS NEED NOT APPLY. About the role The Bodleian Libraries are currently seeking to appoint a Team Member to join the Security section. Our team is essential to the care and security of our historic buildings and collections and plays an important part in ensuring the smooth running of our daily operations. An opportunity to join the Bodleian Library Security Team has arisen, as we continue our roles in the Weston Library, and also maintain our presence in the Old Library and Radcliffe Camera. Daily duties will vary considerably to provide our customers, both Library and Commercial, with a safe and welcoming environment conducive to their particular needs. This is a permanent, part-time post, working 32 hours per week. Due to the nature of this post, the successful candidate will be required to undertake a satisfactory basic Disclosure and Barring Service check, due to working with collection items and in restricted areas. About you You will be able to demonstrate the ability to maintain composure and authority in all circumstances, the ability to interact with people at all levels in the organization and beyond, and the ability to work as part of a team. You will be observant with an eye for detail and be able to demonstrate a good standard of written and spoken English. You will also be willing to work some antisocial hours including evenings, weekends, and Bank Holidays. The ability to complete repeated tasks and spend significant time standing and walking is also essential. An industry-recognized security qualification and/or training and experience of security duties and a first aid qualification are desirable. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave. How to apply You will be required to upload your CV and a supporting statement (or a supporting evidence form using the attached template below) as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received online by 12.00 midday (BST) on Monday 13 May 2024 can be considered. Interviews are expected to take place on Tuesday 28 May 2024.
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About the role The Archives and Modern Manuscripts section is part of the department of Special Collections within the Bodleian Libraries at the University of Oxford. We are currently looking for an Archives Assistant to join the team working on the Conservative Party Archive. The main purpose of this role is to provide support for the administration, arrangement and description of the Libraries’ Archives and Modern Manuscripts as part of a team of collections support staff. A considerable part of your work will take place in collection storage areas. This is a full-time, fixed-term position, working 36.5 hours per week for 7 months (from June until December 2024). The role requires lifting and moving collection material and library records, by hand and using trolleys, kickstools and lifts and working with allergens, for example reporting outbreaks of mould spores. Driving on University business and some lone working may be required. This position will be subject to a satisfactory basic DBS check and driving licence check. About You You will have a good general level of education and will be able to demonstrate a genuine interest in contributing to the work of the Bodleian Libraries as this relates to the management of its holdings of modern archives and manuscripts. The ability to work with care, accuracy and attention to detail is important, as is being able to organise work effectively, manage priorities and meet deadlines. You will possess good all-round IT skills, including experience of working with spreadsheets or databases and other Microsoft, or equivalent, applications. The ability to work independently and as part of a team is essential. You will be able to lift, carry and move collection material and library records. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days of annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs and supporting evidence forms submitted on their own will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. Francesca Alves, Conservative Party Archivist, can be contacted with enquiries relating to the role (francesca.alves@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST/GMT) on Wednesday 1 May 2024 can be considered. Interviews are expected to take place during week commencing Monday 13 May 2024.
About the role We are thrilled to announce an exciting opportunity for a Head of Electronic Resources Metadata and Content Procurement to become part of our team at the Bodleian Libraries within the Collections and Resource Description (C&RD) department. Within C&RD you will be responsible for metadata and procurement of e-books, e-journals and other electronic resources and overseeing the completion of financial reporting related to expenditures. You will complete the implementation of the Electronic Resources functionality of Alma and work with multiple stakeholders including subject librarians, reader services staff, BDLSS staff and other colleagues throughout Collections Management to streamline and modernize processes. The work includes leading on analysing and streamlining current practices for the entire electronic resource life cycle. This is a full-time fixed-term post for 30 months, working 37.5 hours per week. About you You will have a recognized qualification in library or information studies or equivalent experience. You will have experience of using a range of systems and technologies for supporting procurement and access including a good working knowledge of Alma modules and especially the ERM portions of the system. You will be experienced at mapping, evaluating, auditing and revising workflows and possess the proven ability to work accurately and methodically under pressure with meticulous attention to detail. You will have a flexible and creative approach to rapidly changing work and technology and have excellent communication skills. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. The Chair of this recruitment panel will be Sharon Dyas-Correia, Head of Collections and Resource Description, who can be contacted with enquiries relating to the role (sharon.dyas-correia@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online before 12:00 midday (GMT/BST) on Friday 3 May 2024 can be considered. Interviews are expected to take place on Wednesday 22 May 2024.
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Standard Grade 3: £23,706 - £25,138 (per annum)
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Job description and selection criteria Job title Head of Electronic Resources Metadata and Content Procurement Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Location Osney One Building, Osney Mead, Oxford, OX2 0EW Grade and salary Grade 8: £45,585 - £54,395 per annum Hours Full time (37.5 hours) Contract type Fixed-term for 30 months Reporting to Head of Collections and Resource Description Vacancy reference 172168 Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday GMT Friday 3rd May 2024 Job description Overview of the role The post holder is responsible for the implementation of a strategic, co-ordinated approach to electronic resource metadata and content procurement across the Bodleian Libraries. The post-holder will ensure that resources are acquired as efficiently and cost-effectively as possible, and that acquisitions are easily discoverable and accessible through diverse systems. The post-holder will be an experienced leader, who is an expert in electronic resource metadata and content procurement, and is keen to keep up-to-date with the latest trends in these areas. The post-holder works under the direction of the Head of Collections and Resource Description (C&RD) to whom the post-holder reports and deputises for when required. The Head of Electronic Resource Metadata and Content Procurement will provide appropriate proposals and recommendations to the Head of C&RD, the Collections Management Strategy Group (CMSG), and, through them, to the Bodleian’s Round Table Management Group. The post-holder provides ongoing leadership and management for the Electronic Resource Metadata and Content Procurement area of C&RD. The post-holder will continually identify and develop relevant new workflows or projects to improve the efficiency of electronic resource processes within C&RD and provide support and training to staff. The Head will brief other senior managers on new developments and contribute to the setting of departmental objectives. The post holder is responsible for metadata and procurement of e-books, e-journals and other electronic resources and overseeing the completion of financial reporting related to expenditures. The postholder will complete the implementation of the Electronic Resources Management (ERM) System in Alma and work with multiple stakeholders including subject librarians, reader services staff, BDLSS staff and other colleagues throughout Collections Management. The work includes analysis and streamlining of current practices. The post holder will provide leadership to staff working on the e-resource helpdesk, on metadata creation and management, and the C&RD finance team, including scheduling staff that may report elsewhere. The post holder in conjunction with other colleagues, will lead on assisting the Electronic Resources Co-ordinator in analysis of the costs involved in major e-journal deals as required. Regular Responsibilities/duties Service delivery • Advising on and managing cataloguing of e-books, e-journals and other e-resources including collaborating on the acquisition, batchloading and editing files of MARC records from various sources using the MarcEdit software. • Managing cataloguing of individual e-books, and other e-resources on the Alma integrated library system. • Organizing training of new e-resource cataloguers and other metadata providers • Overseeing the provision of reports of newly acquired/catalogued e-books and possibly other e-resources for subject librarians. Page 2 of 11 • Answering queries from all users including librarians, academics, students and external users, either through the ER Helpdesk or direct by telephone or by email. • Managing and scheduling and organizing training for staff working on the ER Helpdesk and front-line management of Helpdesk. • Ensuring user queries are answered in a timely and professional manner. • Responsible for and manages the day-to-day maintenance of electronic resource systems, in particular, Databases A-Z Libguide and Alma ERM records. This may include organizing or completing system updates, web page editing and design. • Overseeing Libguides to meet University and user needs and requirements. • Overseeing maintenance/updating data in databases to organise ER data, licences and the “Big Deals” and to provide statistics as and when required to staff and academics. • Managing maintenance of Electronic Resource statistics and folders on the Bodleian Sharepoint site. • Managing or overseeing creation, maintenance and manipulation of spreadsheets to record and report on data. • Overseeing work or data entry onto these spreadsheets. • Web Editor for the functional pages on the C&RD intranet website. Updating of these pages where necessary and liaison with the C&RD managers over content. Adding documents and items of interest for all Bodleian Libraries’ staff where necessary. • Managing uploading of reports and financial data to the C&RD intranet website. • When required, doing Acquisitions (ordering and invoicing) on the ILS (Alma). • Referring difficult or sensitive queries to the Head of Collections and Resource Description. • Writing and documenting of local procedures and practices for manuals and guidelines on Electronic Resources, and updating of these manuals as necessary. • Preparation for presentations on Electronic Resources, and taking part in these presentations as required. Decision making processes and problem solving • Identifying bibliographic records available from different sources, including e-resource suppliers and OCLC (a global library cooperative), and managing evaluation of their quality and suitability for use in Alma and in the SOLO discovery layer. • Referring difficult or sensitive queries to the Head of Collections and Resource Description, the Electronic Resources Co-ordinator or Head of Resource Description as appropriate. • Planning and leading the work of the E-Resources team and staff working on rota within the team. Page 3 of 11 • Solving access problems with e-journals and databases, including authentication issues. • Solving technical issues with Libguides Liaison and Networking • Liaising with international publishers regarding offers for new products, journal holdings lists, and price calculations on a professional basis. • Confirming library cancellations through liaison with College and Departmental librarians. • Liaison with subject librarians, and other library services staff on streamlining Electronic Resource services, the development and promotion of Libguides and the use of Alma; and with the Bodleian Digital Library Systems and Services (BDLSS) on the technical integration within the University’s electronic information environment, ILS (currently Alma) and SOLO (Primo). • Liaising with librarians at other institutions on issues surrounding library technology in relation to electronic resource provision. Team work and motivation • Providing advanced leadership, advice, training opportunities and assistance to staff providing metadata for all various types of electronic resources across several teams. • Supervising and planning the work of staff members who work part time in cataloguing and part time with the ER Acquisitions team, as well as ER cataloguing throughout C&RD. • As a major priority providing back-up cover on the ER Helpdesk when ER staff numbers are depleted due to holidays, sickness, etc. • Providing back-up cover for financial reporting when the ER team member usually responsible for this is unavailable. • Ensuring that the team works to tight deadlines throughout the financial year. • Maintaining/participating in the rota for the ER Helpdesk. • Closely collaborating with the Electronic Resources Cataloguing Specialist. • Collaborating with others in C&RD and within the Libraries to ensure acquisitions and cataloguing of e-resources is streamlined and effectively uses staff and financial resources. Knowledge and expertise • Organizing or taking part in the day-to-day maintenance of electronic resource systems, in particular working with the Alma ERM and MarcEdit. This can include doing system updates, web page editing and design and system implementation as required. Page 4 of 11 • Adapting Alma ERM and other systems to meet University and user needs and requirements. • Knowledge of batch processing of catalogue records. • Expertise in implementing new computer systems and services. Teaching and learning support • Writing guidelines for new e-resource procedures and providing training for other staff. • Organizing provision of updates on new ER trends to C&RD staff as appropriate. • Writing procedures and training for staff new to working on the ER Helpdesk and on the use of the ERM system (currently Alma). Communication • Representing the C&RD Electronic Resource Metadata and Content Procurement section at the E-Book Steering Group (EBSG) meetings and in other forums as appropriate • Communication and collaboration with stakeholders in all parts of the electronic resource life cycle Other duties • May be required to work on some Bank Holidays • Participate in a regular Annual Review • Undertake any necessary training identified • Comply with health and safety regulations • Comply with the policies and procedures set out in the Handbook for University Support Staff/Academic Related Staff • Any other duties that may be required from time to time commensurate with the grade of the job The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Collections & Resource Description Department The Collections and Resource Description (C&RD) Department was formed in April 2008 following the merger of Collection Management and Technical Services. Within the Bodleian Libraries, C&RD is responsible for collection policy and management, acquisitions, cataloguing, serials, and e-resource licensing, legal deposit and negotiation/contact with suppliers. In addition to acquiring and making e-resources available, the Electronic Resources (ER) team provides front-line help for users of the University’s large collection of electronic resources including many thousands of e-journals and e-books. For more information please work/collections-management visit: https://www.bodleian.ox.ac.uk/about/libraries/our- Page 5 of 11 Selection criteria Essential selection criteria • Postgraduate qualification in library or information studies, or alternatively demonstrated significant experience in the field of library acquisitions. • Substantial experience of managing the acquisitions and metadata production of scholarly e-resources in a Higher Education library, and evidence of keeping up-to-date with new developments in the field. • Experience of using a range of systems and technologies for supporting procurement and access including a good working knowledge of Alma modules and especially the ERM portions of the system. • Demonstrated exceptional planning, project management and organisational abilities and experience mapping, evaluating, auditing and revising workflows • Demonstrated ability to manage and provide leadership for staff including significant experience of dealing with all aspects of staff management • Strong technical skills and knowledge in computing including excellent numeracy and spreadsheet skills, especially experience compiling and analysing complex financial information for accruals and other financial reporting. • Ability to identify library user needs and take a customer-oriented and creative approach to service delivery and development. • Ability to work independently without close supervision • Ability to work accurately and methodically under pressure with meticulous attention to detail. • Excellent telephone manner and communication skills including written, verbal and presentation skills; in particular, the ability to liaise effectively with other staff, academics, students within the University of Oxford and publishers/suppliers worldwide. Desirable selection criteria • Experience training staff on e-resource cataloguing methodologies • Knowledge and experience of systems used for managing metadata for e-resources • Knowledge of cataloguing in a MARC- and RDA-based online environment and knowledge of new tools and systems on the horizon such as linked data and BiBframe • Advanced knowledge of journal publishing and experience working with publishers. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we Page 6 of 11 haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now Page 7 of 11 form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: https://www.glam.ox.ac.uk/home The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries. Together, the Libraries hold more than 13 million printed items, over 100,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please note that if you do not upload a completed supporting statement and a CV, we will be unable to consider your application for this role. All applications must be received by midday UK time on the closing date stated in the online advertisement. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Page 8 of 11 Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@bodleian.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Relocation At the moment, the Bodleian Libraries is not offering relocation expenses to this post. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Page 9 of 11 Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Bodleian Libraries, University of Oxford Page 10 of 11 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/ Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk Page 11 of 11
Osney One Building, Osney Mead, Oxford, OX2 0EW
****THIS IS A RE-ADVERTISEMENT OF RECENT VACANCY 171037, PREVIOUS APPLICANTS NEED NOT APPLY. **** **About the role** The Bodleian Libraries are currently seeking to appoint a Team Member to join the Security section. Our team is essential to the care and security of our historic buildings and collections and plays an important part in ensuring the smooth running of our daily operations. An opportunity to join the Bodleian Library Security Team has arisen, as we continue our roles in the Weston Library, and also maintain our presence in the Old Library and Radcliffe Camera. Daily duties will vary considerably to provide our customers, both Library and Commercial, with a safe and welcoming environment conducive to their particular needs. This is a permanent, part-time post, working 32 hours per week. Due to the nature of this post, the successful candidate will be required to undertake a satisfactory basic Disclosure and Barring Service check, due to working with collection items and in restricted areas. **About you** You will be able to demonstrate the ability to maintain composure and authority in all circumstances, the ability to interact with people at all levels in the organization and beyond, and the ability to work as part of a team. You will be observant with an eye for detail and be able to demonstrate a good standard of written and spoken English. You will also be willing to work some antisocial hours including evenings, weekends, and Bank Holidays. The ability to complete repeated tasks and spend significant time standing and walking is also essential. An industry-recognized security qualification and/or training and experience of security duties and a first aid qualification are desirable. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave. **How to apply** You will be required to upload **your CV and a supporting statement (or a supporting evidence form using the attached template below)** as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received online by 12.00 midday (BST) on Monday 13 May 2024 can be considered. Interviews are expected to take place on Tuesday 28 May 2024.
Unit price specification
email
Standard Grade 4: £25,138 – 28,759 per annum (pro rata)
Job description and selection criteria Job title Graduate Trainee Digital Archivist Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Weston Library, Broad Street, Oxford, OX1 3BG Location Work at other locations, including other Bodleian Libraries’ premises, may be required Grade and salary Grade 2.6: £23,706 per annum Hours Full time (36.5 hours per week) Contract type This is a training role and is offered on a fixed-term basis for 2 years beginning by Sep 2024 Reporting to Senior Archivist (Systems & Metadata) Vacancy reference 171832 You are required to submit your CV (which should be no more than 2 pages) and a Supporting Evidence Form with your application outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Additional information Please do not apply if you already have, or are currently doing, an undergraduate or postgraduate degree related to Archives Administration / Information Management / Librarianship / Museum Studies; if you have already completed a traineeship in Archives / Heritage / Libraries; or if you have substantial work experience in these areas. The Bodleian values diversity and welcomes applications from people of all backgrounds, particularly from men and people who identify as Black, Asian and minority ethnic who are underrepresented in the archives and libraries workforce. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday Friday 3 May 2024 Job description Overview of the role The Bodleian Libraries Digital Archivist Graduate Training Scheme is a unique programme offering a combination of on-the-job training and postgraduate study specifically in the area of digital archiving. During the two-year programme you will study towards a professional postgraduate Diploma in Archives & Records Management from Aberystwyth University, and sample a range of archival work, including work with born-digital materials, digital metadata creation and manipulation, as well as a variety of traditional archival work, including cataloguing 20th and 21st century archives. You will also participate in activities organised through the Oxford Libraries’ Graduate Trainee Scheme (see http://blogs.bodleian.ox.ac.uk/oxfordtrainees/ ) during 12 months of your traineeship. On completion of the traineeship you will be ready to apply for your first professional post in digital archiving. A note on the distance-learning component of this role To obtain the Diploma in Archives & Records Management will require commitment from trainees. An afternoon of each week may be dedicated to studies during work-time, but it is expected that the postholder will supplement this with study in their own time in order to succeed. For more information about the course please visit: https://courses.aber.ac.uk/postgraduate/archives-records-management-dl Page 2 of 10 An overview of the full traineeship can be found here: https://www.bodleian.ox.ac.uk/about/jobs/trainee-digital-archivist Responsibilities The following list of duties covers a typical range of activities but is not meant to be exhaustive. Trainees will often provide support to priority projects, and the balance of duties may vary accordingly. Collections work  Web archiving work, including seeking permissions and archiving web sites and social media  Contribute to the arrangement, description and preservation of 20th and 21st century archives  Create, maintain and manipulate metadata for collection management and discovery  Capture digital collection material into Bodleian systems, using appropriate tools Communication  Create and maintain documentation for processes and systems  Train and support others, including other trainees  Contribute to blogging on digital archives topics  Be an ambassador for the trainee scheme Analysis, research & problem solving  Carry out directed research into curatorial issues relevant to born-digital archives or web archives. Some areas of research will require familiarisation with new and technical subjects  Aspects of digital operations are developmental and the postholder will work with others to contribute to the development of best practices Liaison and Networking  Work pro-actively and creatively with colleagues  Participate in the Oxford Libraries’ Graduate Trainee scheme Planning  Plan own work in the context of set objectives and timelines  Manage distance learning Administration  Provide support for selected activities, events, or meetings Other duties specific to this post  Study for a Postgraduate Diploma in Archives and Records Management with the University of Aberystwyth, submitting academic coursework on schedule  Maintain an Individual Learning Plan, undertaking any necessary training identified  Share experiences of being on the scheme to inform future applicants  Contribute to the ongoing evaluation of the Scheme Page 3 of 10 Other duties    Participate in a regular Annual Review Undertake any necessary training identified Comply with health and safety regulations  Comply with the policies and procedures set out in the Handbook for University Support Staff  Any other duties that may be required from time to time commensurate with the grade of the job The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Archives & Modern Manuscripts This role is based within Archives & Modern Manuscripts, a division within Special Collections comprising c. 30 colleagues. Archives & Modern Manuscripts is responsible for the development, administration and promotion of the Bodleian’s holdings of Archives & Modern (post-1800) manuscripts. Collections managed include the University’s own archives, as well as archive materials acquired from hundreds of individuals and organisations. Holdings speak to a wide spectrum of subjects and are composed of materials in many documentary forms, from working papers, to correspondence, to audiovisual items, to photographic materials, to objects and many others. Increasingly materials collected are born-digital, and Archives & Modern Manuscripts is home to the Bodleian Electronic Archives & Manuscripts (BEAM) service for the curation of born-digital archives acquired by the Bodleian Libraries, as well as the Libraries’ two strands of web archiving activity (Bodleian Libraries Web Archive and UK Web Archive). About the Graduate Trainee Digital Archivist Scheme Preserving digital heritage is becoming increasingly important, and we can expect a greater proportion of heritage in the UK will be in digital form in the future. To ensure that the UK is able to care for its digital heritage properly, there is a significant need to provide opportunities for more people to gain the necessary skills and experience to work in this area. Trainees appointed under the Bodleian Libraries’ Graduate Trainee Digital Archivist Scheme will receive intensive paid work-based training over a 24-month period. Benefiting from the curatorial experience of staff at the Bodleian, each trainee will develop skills to manage borndigital archives, and will have the opportunity to work with the Bodleian Libraries’ internationally important modern 20th and 21st century archive collections such as the Conservative Party Archives and the Oxfam archive. Page 4 of 10 Alongside their day-to-day work, trainees will undertake a vocational qualification in Archives & Records Management from the University of Aberystwyth through distance learning, with their course fees met in full by the scheme. The modules to be taken are as follows: Access, Outreach and Advocacy Archives and Records - Practical Project Collections Care Digital Collection Development Knowledge and Information Architecture Record Keeping Process and Practice Record Keeping Theories and Contexts Research in the Profession DSM2020 DSM2410 DSM2120 DSM2210 DSM6820 DSM2520 DSM2610 DSM1810 20 credits 10 credits 20 credits 10 credits 20 credits 20 credits 10 credits 10 credits Module descriptions may be found here: https://courses.aber.ac.uk/postgraduate/archivesrecords-management-dl Selection criteria Essential selection criteria 1. Motivated by the traineeship opportunity and the pursuit of a career in digital archives 2. An undergraduate degree in a subject area which is relevant to the content of the Libraries’ 20th and 21st century archive collections 3. Time management skills sufficient to manage the postgraduate distance learning element of the role alongside work-based training. Ability to prioritise and work to deadlines. 4. Flexible and willing to accept a variety of tasks 5. Demonstrable understanding of the importance of good customer care and quality of service 6. Excellent communication skills, both oral and written. Able to structure, style and present your ideas clearly and persuasively. 7. Strong analytical and problem-solving skills. 8. Ability to work effectively as part of a team. 9. Excellent IT literacy. (i) a competent user of general IT (e.g. Office productivity software, web-based services); (ii) demonstrates advanced digital skills (iii) can identify technology trends likely to impact on the creation, management and use of archives. 10. Able to discern sensitive information and matters and handle these with appropriate discretion and safeguards. Desirable selection criteria 1. A degree in Science, Technology, Engineering or Medicine subjects, or in politics, economics, international relations, or philosophy may be an advantage 2. Familiarity with languages, especially with those relevant to the Libraries’ contemporary collecting activities (e.g. Slavic languages), may be helpful. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Page 5 of 10 Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service (OHS), and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows:  Lone Working  Regular manual handling Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks:  A satisfactory basic Disclosure and Barring Service check due to work involving handling highly valuable or sensitive items. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Page 6 of 10 Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: http://www.admin.ox.ac.uk/glam/ The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries. Together, the Libraries hold more than 13 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload your CV (which should be no more than 2 pages) and complete and upload a supporting evidence form. The supporting evidence form must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Page 7 of 10 Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description in your supporting evidence form. Please note that if you do not upload a completed CV and a supporting evidence form, we will be unable to consider your application for this role. All applications must be received by midday UK time on the closing date stated in the online advertisement. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@glam.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Relocation At the moment, the Bodleian Libraries is not offering relocation expenses to this post Page 8 of 10 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Bodleian Libraries, University of Oxford Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/ Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Page 9 of 10 Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk Page 10 of 10
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Weston Library, Broad Street, Oxford, OX1 3BG
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OxPoints
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**About the role** The Bodleian Libraries is looking for Digital Archivists of the future. Our Graduate Trainee Digital Archivist Scheme could be your first step towards a career in 20th and 21st century archives. Preserving the past for the benefit of the future is increasingly a matter of preserving born-digital materials, and this traineeship will support you to develop the knowledge and skills you will need to develop a career in this field. This scheme combines on-the-job training and funded postgraduate study. You will learn traditional and digital curation skills, applying these to the Libraries’ 20th- and 21st-century archive collections. You will be involved in processing digital materials, including archiving websites, but will also have the opportunity to work with the archives of individuals and organisations. You will learn everything from editing XML metadata, to assessing legal risks, to using digital curation tools. You will also work towards a postgraduate qualification in Archives & Records Management from Aberystwyth University. Applications are welcome from graduates of any discipline relevant to the Libraries' 20th- and 21st-century archives (see https://www.bodleian.ox.ac.uk/weston/finding-resources/guide), but are particularly encouraged from candidates with a STEM or Social Sciences background. This is an entry-level traineeship, and we do not expect you to have any prior experience in the field, but we will want to understand why you are interested in pursuing a career in archives. This is a training role and is offered on a full-time, fixed-term basis for 2 years beginning in early Sep 2024. One afternoon per week will be released for study, and you will be expected to participate in two short study schools run by Aberystwyth University. Please do not apply if you already have, or are currently doing, an undergraduate or postgraduate degree related to Archives Administration / Information Management / Librarianship / Museum Studies, or if you have already completed a traineeship in Archives / Heritage / Libraries, or have substantial work experience in these areas. This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. Applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route. This role requires lone working and regular manual handling. Due to work involving handling highly valuable or sensitive items, the successful candidate will be required to undertake a basic Disclosure and Barring Service check. **About You** If you are flexible, have a strong grasp of digital technologies, and a passion for problem-solving then this might be the career for you. You will also need great communication skills, initiative, and a willingness to work closely in a team. Excellent IT literacy is also essential. A degree in Science, Technology, Engineering or Medicine subjects, or in politics, economics, international relations, or philosophy is desirable. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days of annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies such as the right to apply for flexible working and support for staff returning periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your **CV (which should be no more than 2 pages) and a Supporting Evidence Form** as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description, please explain how you meet each one. The Chair of this recruitment panel will be Susan Thomas, Head of Archives & Modern Manuscripts who can be contacted with enquiries relating to the role (susan.thomas@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday on Friday 3 May 2024 can be considered. Shortlisting for this position will take place in the first half of May, and applicants can expect to hear about an outcome during the week commencing Monday 20 May 2024. Interviews are expected to take place on Tuesday 11 June 2024. For further information about the Bodleian’s archive and manuscript collections see https://archives.bodleian.ox.ac.uk/ For further information about the Bodleian Libraries Digital Archivist Graduate Training Scheme see https://www.bodleian.ox.ac.uk/about/jobs/trainee-digital-archivist
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About the role The Bodleian Libraries is looking for Digital Archivists of the future. Our Graduate Trainee Digital Archivist Scheme could be your first step towards a career in 20th and 21st century archives. Preserving the past for the benefit of the future is increasingly a matter of preserving born-digital materials, and this traineeship will support you to develop the knowledge and skills you will need to develop a career in this field. This scheme combines on-the-job training and funded postgraduate study. You will learn traditional and digital curation skills, applying these to the Libraries’ 20th- and 21st-century archive collections. You will be involved in processing digital materials, including archiving websites, but will also have the opportunity to work with the archives of individuals and organisations. You will learn everything from editing XML metadata, to assessing legal risks, to using digital curation tools. You will also work towards a postgraduate qualification in Archives & Records Management from Aberystwyth University. Applications are welcome from graduates of any discipline relevant to the Libraries' 20th- and 21st-century archives (see https://www.bodleian.ox.ac.uk/weston/finding-resources/guide), but are particularly encouraged from candidates with a STEM or Social Sciences background. This is an entry-level traineeship, and we do not expect you to have any prior experience in the field, but we will want to understand why you are interested in pursuing a career in archives. This is a training role and is offered on a full-time, fixed-term basis for 2 years beginning in early Sep 2024. One afternoon per week will be released for study, and you will be expected to participate in two short study schools run by Aberystwyth University. Please do not apply if you already have, or are currently doing, an undergraduate or postgraduate degree related to Archives Administration / Information Management / Librarianship / Museum Studies, or if you have already completed a traineeship in Archives / Heritage / Libraries, or have substantial work experience in these areas. This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. Applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route. This role requires lone working and regular manual handling. Due to work involving handling highly valuable or sensitive items, the successful candidate will be required to undertake a basic Disclosure and Barring Service check. About You If you are flexible, have a strong grasp of digital technologies, and a passion for problem-solving then this might be the career for you. You will also need great communication skills, initiative, and a willingness to work closely in a team. Excellent IT literacy is also essential. A degree in Science, Technology, Engineering or Medicine subjects, or in politics, economics, international relations, or philosophy is desirable. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies such as the right to apply for flexible working and support for staff returning periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV (which should be no more than 2 pages) and a Supporting Evidence Form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description, please explain how you meet each one. The Chair of this recruitment panel will be Susan Thomas, Head of Archives & Modern Manuscripts who can be contacted with enquiries relating to the role (susan.thomas@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday on Friday 3 May 2024 can be considered. Shortlisting for this position will take place in the first half of May, and applicants can expect to hear about an outcome during the week commencing Monday 20 May 2024. Interviews are expected to take place on Tuesday 11 June 2024. For further information about the Bodleian’s archive and manuscript collections see https://archives.bodleian.ox.ac.uk/ For further information about the Bodleian Libraries Digital Archivist Graduate Training Scheme see https://www.bodleian.ox.ac.uk/about/jobs/trainee-digital-archivist
171832 Job description and seleciton criteria.pdf
Radcliffe Science Library, Parks Road, Oxford, OX1 3QP
Standard Grade 2: £23,706 per annum, pro-rata
Head of Electronic Resources Metadata and Content Procurement
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Job description and selection criteria Job title Senior Library Assistant (Vacation Saturdays Supervisor) Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Location Radcliffe Science Library, Parks Road, Oxford, OX1 3QP Grade and salary Grade 4: £25,138 – 28,759 per annum (pro rata) Hours Part-time (0.046FTE) 10:00-14:00 working 22 Saturdays per year Contract type Permanent Reporting to RSL Library Manager Vacancy reference 171167 Additional information You are required to submit a CV and a supporting statement (or a supporting evidence form using the attached template below) with your application, outlining how you meet each of the selection criteria for the role. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday Monday 1 May 2024 Job description Overview of the role This post is fundamental to the delivery of effective library services, managing a wide range of essential front-line activities and collection projects, and providing assistance to researchers, students and visitors. You will welcome readers and visitors, administer the library’s admissions procedures, respond to enquiries, and provide direction to appropriate services. You will undertake a range of duties on front desks, at all times providing high quality customer service. You will also be expected to complete tasks under general direction of the Library Manager and to manage and prioritise your own workload on a day to day basis, and supervise G2 and G3 library assistants. Responsibilities Operational management of the library 1. Supervise the library assistant on Saturday duties ensuring they understand and adhere to established library workflows and service standards. 2. Assist with training of Saturday staff, identify further training needs, organise and deliver ad hoc refresher training sessions. 3. Manage library enquiry inboxes. 4. Ensure compliance with fire and other emergency procedures of the building and maintain library security. 5. Ensure prompt and efficient closing of the library. Reader Services 6. Register readers correctly according to their status and welcome visitors. Provide introductions to the library, explain regulations to readers, and oversee reading room procedures, at all times endeavouring to communicate effectively and provide excellent customer service. 7. Act as the first port of call for reader enquiries using online catalogues and other search tools including e-resources to help readers locate items within the library and electronic resources; assist readers in the use of IT equipment including reader PCs and photocopier-printers, as well as connecting their laptops to the network and library equipment; refer research and in-depth subject enquiries to specialised library services, other library staff, or to relevant Subject Librarians. 8. Work at the front-line desk carrying out a full range of reader services transactions including: issuing, returning and renewing material; administering reserve collections, room bookings and inter-library loans; reserving books for readers and assisting them to make reservations and place stack requests. Act as the first port of call for any problems arising with these transactions. Record statistics (e.g. records of occupancy of the reading rooms). Page 2 of 9 9. Open and close the library; provide security during opening hours through invigilation; follow evacuation procedures for the library in the event of an emergency; and assist readers with disabilities or special needs to use the library and its collections, in accordance with legislation on equality. 10. Help develop, document and communicate library procedures and protocols in consultation with management. 11. Help produce notices, leaflets and online information to promote the services and collections offered by the library, and use feedback from readers to suggest improvements to services and procedures. Stock management 12. Collect, sort and replace open shelf books according to the appropriate classification scheme(s): tidy shelf sequences, participate in stock management projects and adhere to health and safety guidelines at all times when moving material. 13. Supervise re-shelving of books and other collection maintenance activities. Technical Services 14. Check reading lists and the availability and pricing of books and other material on suppliers’ web sites. Order books and other material for reading lists in accordance with library procedure for reading lists. 15. Assist with collection management by e.g. adding/editing copy information to the online catalogue. Communication and Teamwork 16. Exchange information and communicate effectively with colleagues, passing on reader feedback, facilitate prompt exchange of information between weekend staff and the core hours team, report issues and track resolutions progress; participate in team meetings and contribute to the wider objectives and goals of the team and Bodleian Libraries. Other duties • Working on some Bank Holidays. • Participate in the Bodleian Libraries annual review scheme. • Undertake any necessary training identified. • Comply with health and safety regulations. • Comply with the policies and procedures set out in the Handbook for University Support Staff. Page 3 of 9 • Any other duties that may be required from time to time commensurate with the grade of the job. The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Radcliffe Science Library The Radcliffe Science Library is the main science library for the University of Oxford open to all members of the University and all other members of the Bodleian. The RSL provides a wide range of services to support the teaching and learning needs of the science community at Oxford University. RSL Library Services team carry out general reader services duties, both face-to face at the library front desks and remotely via emails, online help desks, and SOLO Live Chat. They participate in collection management tasks and projects, e.g. processing of closed stack items, barcoding, basic cataloguing and item records editing, weeding and inventory control projects, reshelving and collection maintenance. They also support subject librarians in ORLO reading lists work, including checking of e-books availability, licences and prices. For more information please visit: https://www.bodleian.ox.ac.uk/libraries/rsl Selection criteria Essential selection criteria 1. Educated to GCSE level or equivalent. 2. Strong oral and written communication skills, and ability to communicate effectively, confidently and courteously with readers, colleagues and the public. 3. First-hand experience of good customer care and commitment to providing excellent customer service. 4. Demonstrable experience of working effectively and collaboratively as part of a team. 5. Ability to undertake a range of routine tasks with care and accuracy. 6. Proven ability to work independently or with minimal supervision, and manage one’s time and priorities. 7. Ability to work under pressure and adapt to changing priorities in a fast-paced work environment. 8. High level of proficiency in using Microsoft Office applications, including Word, Excel, Teams, and other MS tools, as well as good general IT literacy, including use of email and internet. Page 4 of 9 Desirable selection criteria 1. Previous experience of training and supervising staff. 2. Previous experience of working in an academic library environment. 3. Previous experience of using an automated library management system. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service (OHS), and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Regular manual handling • Working at heights • Lone Working About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Page 5 of 9 Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: http://www.admin.ox.ac.uk/glam/ The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries. Page 6 of 9 Together, the Libraries hold more than 13 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). All applications must be received by midday UK time on the closing date stated in the online advertisement. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). Page 7 of 9 If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@bodleian.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Relocation At the moment, the Bodleian Libraries is not offering relocation expenses to this post OR Subject to UK tax regulations and the availability of funding, a relocation allowance may be available. This should have been approved on the RPF form to Exec. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Bodleian Libraries, University of Oxford Page 8 of 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Page 9 of 9
Senior Library Assistant (Vacation Saturdays Supervisor)
We are seeking to appoint a part-time Senior Library Assistant to join the Radcliffe Science Library Reader Services team and supervise library staff and operations on Saturdays during vacations. **About the role** You will welcome readers and visitors, respond to routine and ad hoc enquiries, direct library users to appropriate services and collections, and provide security during opening hours through invigilation. You will carry out a full range of other duties associated with front-line reader services, including issuing, returning, and renewing library material and equipment, administering reserve collections and room bookings, and act as the first port of call for any problems arising from these transactions. You will supervise the library assistant on duty, ensuring they understand and adhere to established library workflows and service standards, assist with identifying their training needs, and occasionally deliver ad hoc training sessions. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Marija Babić, RSL Library Manager, who can be contacted with enquiries relating to the role (marija.babic@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team (recruitment@glam.ox.ac.uk). **About You** You will have a good general education, strong customer focus and communication skills, and be able to work under pressure. You will be expected to manage and prioritise your workload on a day-to-day basis under general guidance of the Library Manager. Punctuality and accuracy, good teamwork and IT skills are also essential. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your CV and a supporting statement (or supporting evidence form using the template provided) as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received online before 12:00 midday on Wednesday 1 May 2024 can be considered. Interviews are expected to take place during the week commencing 20 May 2024.
Organizzazione
Job Description 171167 - Senior Library Assistant (Vacation Saturdays Supervisor)
Weston Library, Broad Street, Oxford, OX1 3BG. Work at other locations, including other Bodleian Libraries’ premises in central Oxford and Swindon may be required on occasion
Weston Library, Broad Street, Oxford OX1 3BG
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172168 Job description and selection criteria.pdf
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Organisation
**About the role** The Archives and Modern Manuscripts section is part of the department of Special Collections within the Bodleian Libraries at the University of Oxford. We are currently looking for an Archives Assistant to join the team working on the Conservative Party Archive. The main purpose of this role is to provide support for the administration, arrangement and description of the Libraries’ Archives and Modern Manuscripts as part of a team of collections support staff. A considerable part of your work will take place in collection storage areas. This is a full-time, fixed-term position, working 36.5 hours per week for 7 months (from June until December 2024). The role requires lifting and moving collection material and library records, by hand and using trolleys, kickstools and lifts and working with allergens, for example reporting outbreaks of mould spores. Driving on University business and some lone working may be required. This position will be subject to a satisfactory basic DBS check and driving licence check. **About You** You will have a good general level of education and will be able to demonstrate a genuine interest in contributing to the work of the Bodleian Libraries as this relates to the management of its holdings of modern archives and manuscripts. The ability to work with care, accuracy and attention to detail is important, as is being able to organise work effectively, manage priorities and meet deadlines. You will possess good all-round IT skills, including experience of working with spreadsheets or databases and other Microsoft, or equivalent, applications. The ability to work independently and as part of a team is essential. You will be able to lift, carry and move collection material and library records. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days of annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans More information is available at **https://hr.admin.ox.ac.uk/staff-benefits ** **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs and supporting evidence forms submitted on their own will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. Francesca Alves, Conservative Party Archivist, can be contacted with enquiries relating to the role (francesca.alves@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST/GMT) on Wednesday 1 May 2024 can be considered. Interviews are expected to take place during week commencing Monday 13 May 2024.