Administrative Assistant
spatial: Academic Administrative Division - Undergraduate Admissions and Outreach University Offices, Wellington Square, Oxford, OX1 2JD
notation: 179029
formal organization: University of Oxford
application closing date: 2025-05-23T12:00:00+01:00
based near: University Offices
subject: support-technical
salary: Standard Grade 5: £31,459 - £36,616
comment: Are you an Administrative Assistant who enjoys working in a small team? Join our close-knit team in Undergraduate Admissions and Outreach (UAO) at the University of Oxford. The Admin Assistant will deliver an essential function within the UAO and sits within the Admin team. This team is comprised of the Admin Manager, Admin Officer, this role, the Executive Assistant and the Outreach Delivery Resource Assistant. This team delivers administrative services in personnel and financial processing; executive support to the UAO’s senior team; and office management that supports the running of the department and provides essential support to the 50 staff members who work across multiple programmes and project strands. The main focus of this role will be on the administration of financial and personnel procedures for the UAO, and provision of wider support to the UAO office in handling a broad range of enquiries relating to the administrative function of UAO. This role will report to the Admin Officer, and they will work closely together on a daily basis to deliver the above. This post will suit someone with a positive and proactive attitude who enjoys being part of a small team. **What We Offer** Working at the University of Oxford offers several exclusive benefits, such as: • 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. • One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. • A commitment to hybrid and flexible working to suit your lifestyle. • An excellent contributory pension scheme. • Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. **About You** • Experience of providing administrative support to a team, ideally in a higher education envir…
organization part: Undergraduate Admissions and Outreach
further particulars: Job Description 179029 - Administrative Assistant
comment: Are you an Administrative Assistant who enjoys working in a small team? Join our close-knit team in Undergraduate Admissions and Outreach (UAO) at the University of Oxford. The Admin Assistant will deliver an essential function within the UAO and sits within the Admin team. This team is comprised of the Admin Manager, Admin Officer, this role, the Executive Assistant and the Outreach Delivery Resource Assistant. This team delivers administrative services in personnel and financial processing; executive support to the UAO’s senior team; and office management that supports the running of the department and provides essential support to the 50 staff members who work across multiple programmes and project strands. The main focus of this role will be on the administration of financial and personnel procedures for the UAO, and provision of wider support to the UAO office in handling a broad range of enquiries relating to the administrative function of UAO. This role will report to the Admin Officer, and they will work closely together on a daily basis to deliver the above. This post will suit someone with a positive and proactive attitude who enjoys being part of a small team. What We Offer Working at the University of Oxford offers several exclusive benefits, such as: • 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. • One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. • A commitment to hybrid and flexible working to suit your lifestyle. • An excellent contributory pension scheme. • Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. About You • Experience of providing administrative support to a team, ideally in a higher education environment. …
contact: Daisy Zhang
application opening date: 2025-04-11T09:00:00+01:00
type: Vacancy
internal applications only: false

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Standard Grade 5: £31,459 - £36,616
valid through (0..1): 2025-05-23T12:00:00+01:00
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Job Description 179029 - Administrative Assistant
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value: Job Description UNDERGRADUATE ADMISSIONS AND OUTREACH Summary Job title Administrative Assistant Division University Administration and Services (UAS) Department Academic Administrative Division - Undergraduate Admissions and Outreach Location University Offices, Wellington Square, Oxford, OX1 2JD Grade and salary Grade 5: £31,459 - £36,616 per annum Hours Part-time 16.75 hours per week Contract type Permanent Reporting to UAO Administrative Officer Vacancy reference 179029 Additional information The department operates a hybrid working pattern, with the expectation that two days a week will be in the office. The role The Administrative Assistant will deliver an essential function within the Undergraduate Admissions and Outreach department (UAO) and sits within the UAO Administrative team. This team is comprised of the Administrative Manager, an Administrative Officer, this role and the Executive Assistant. This team deliver administrative services in personnel and financial processing; executive support to the UAO’s senior team; and office management that supports the running of the UAO and provides essential support to the UAO’s 50 staff members. The main focus of this role will be on the administration of financial and personnel procedures for the UAO; and provision of wider support to the UAO office in handling a broad range of enquiries relating to the administrative function of UAO. This role will report to the Administrative Officer and they will work closely together on a daily basis to deliver the above. This post will suit someone with a positive and proactive attitude who enjoys being part of a small, closeknit team. Responsibilities Finance 1. Undertake financial processing for the department, including, but not limited to, preparing information required for purchase orders; processing of purchase orders and invoices in the Oracle Financials System; preparing journals; processing expenses and reconciling credit card transactions according to department a…

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