Finance Administrator

Further to a reorganisation of Professional Services roles in the School of
Medicine and Biomedical Sciences, we are seeking a small number of highly
efficient and capable administrators to become members of the academic
administration team in the School of Medicine and Biomedical Sciences. These
posts provide an excellent opportunity to develop a career in University
administration.





The Finance Administrator will provide financial support for the (Clinical)
Medical School Office which will include raising requisitions and receipting
orders on the Oracle Financial System, and forwarding invoices for approval.
They will administer scholarship and bursary payments for medical students and
they will deputise for course administrators by processing travel expenses
claims from students during busy periods. They will also be responsible for
maintaining a secure database of patient volunteers, and arranging payments to
those volunteers for taking part in educational activities.





The post holder will receive and process room bookings for a small number of
teaching and meeting rooms in the Academic Centre and the George Pickering
Education Centre, and respond to enquiries about bookings.





On weekday mornings from 8.00am, the post holder will have primary
responsibility for greeting visitors to the office (e.g. students and teaching
staff), directing them to the correct place/person, and distributing and
collecting keys for teaching/meeting rooms in the Academic Centre. Another
member of staff will have primary responsibility for this on weekday
afternoons.





The successful candidate for this position will have the ability to work
systematically and to a high level of accuracy, with excellent attention to
detail. They will have strong administrative and organisational skills, and
will have the ability to manage a broad workload in an efficient manner. They
will need to be willing and able to work harmoniously as a team member within
a culture of academic leadership, as well as to work independently and to take
the initiative to find solutions to problems, or to progress key tasks. They
will have an excellent standard of computer-literacy, and will have the
ability to handle numerical data with confidence and accuracy.





As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:



• Employee Assistant Programme (EAP)



• An excellent contributory pension scheme



• 38 days annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans





To make informal enquiries about the post, please contact Mrs Kirstie Vreede
(Head of Administration and Finance): kirstie.vreede@medsci.ox.ac.uk





Applications for this vacancy are to be made online. As part of your
application you will be required to upload a CV and a supporting statement.





The post is offered at 0.8 – 1.0 FTE. If the post is undertaken at 0.8 FTE,
the working hours will need to be spread over five days (Monday to Friday)
each week. The post holder will work in a shared office based in the
(Clinical) Medical School Office, Academic Centre, Level 2, John Radcliffe
Hospital.





This is a fixed-term post until 31 August 2026, although there is a strong
possibility of renewal for a further period, or conversion to a permanent
contract, subject to funding.





The closing date for applications is 12 noon on **Tuesday 7 May 2024**. We
expect to hold interviews in the week beginning Monday 13 May 2024.