Academic Administrator (Y5 GE3)

THIS IS A RE-ADVERTISEMENT – PREVIOUS APPLICANTS NEED NOT APPLY





Further to a reorganisation of Professional Services roles in the School of
Medicine and Biomedical Sciences, we are seeking three highly efficient and
capable administrators to become members of the academic administration team
in the School of Medicine and Biomedical Sciences. These posts provide an
excellent opportunity to develop a career in University administration.





The Academic Administrator (Year 5 / GE3) will have primary responsibility for
organising the Educational Supervisors’ programme. All Clinical Medicine
students are allocated to a senior clinician who meets them termly, providing
longitudinal educational support. The post holder will assist with the annual
recruitment of supervisors, send reminders of key dates, organise induction
and training for supervisors, allocate students, organise payment, and act as
a point of contact for supervisors and students.





The post holder will also assist the Senior Academic Administrator (Year 5 /
GE3) with the administration of the second year (Year 5) of the Clinical
Medicine programme, which is shared with Year 3 of the Graduate-entry Medicine
programme. This will include allocating students to groups for specialty
rotations, monitoring the progression of students, and organising clinical
examinations (OSCEs) and computer-based examinations. They will also assist
with the arrangements for medical students from overseas undertaking their
‘elective’ placements in Oxford.





There are approximately 155-160 students in each of the three years of the
Clinical Medicine course, and 35-40 students on each year of the Graduate-
entry Medicine programme. Teaching and examining is provided by a large number
of academic and/or clinical staff, drawn from clinical and non-clinical
departments across the Medical Sciences Division. Students also attend
clinical placements in partner NHS Trusts, and in primary care settings. As
the responsibility for teaching and examining is shared across multiple
University departments, as well as the partner NHS organisations, the
organisation of the course is complex.





The successful candidate for this position will have the ability to work
systematically and to a high level of accuracy, with excellent attention to
detail. They will have strong administrative and organisational skills, and
will have the ability to manage a broad workload in an efficient manner. They
will need to be willing and able to work harmoniously as a team member within
a culture of academic leadership, as well as to work independently and to take
the initiative to find solutions to problems, or to progress key tasks. They
will have an excellent standard of computer-literacy, and will have the
ability to handle numerical data with confidence and accuracy.





As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:



• Employee Assistant Programme (EAP)



• An excellent contributory pension scheme



• 38 days annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans





To make informal enquiries about the post, please contact Mrs Kirstie Vreede
(Head of Administration and Finance: kirstie.vreede@medsci.ox.ac.uk





Applications for this vacancy are to be made online. As part of your
application you will be required to upload a CV and a supporting statement.





This is a permanent, part-time post, based at the (Clinical) Medical School
Office, Academic Centre, Level 2, John Radcliffe Hospital. You will be
required to work mostly on site (with occasional remote working or up to 20%
regular remote working).





The closing date for applications is 12 noon on **Monday 1 July 2024**.