Office Manager and Executive Assistant
Applications for this vacancy closed on 30 August 2024 at 12:00PM
The University of Oxford is a stimulating work environment, which enjoys an
international reputation as a world-class centre of excellence. Our research
plays a key role in tackling many global challenges, from reducing our carbon
emissions to developing vaccines during a pandemic.
The Legal Services Office provides legal and trade mark services to the
University Administration; to the Proctors’ Office; to departments and
faculties; to the Bodleian and the Ashmolean; to colleges that do not have
separate corporate identity and to certain of the University’s subsidiary
companies. The department comprises 27 members of staff, including five
administrative team members, who are based in two separate locations. The work
is busy, varied and interesting and offers the successful candidate the
opportunity to become a key perswork
on within a friendly and highly motivated team.
**What We Offer**
As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
**About the Role**
The Office Manager/EA to the Director is a key member of this team,
responsible for the efficient day-to-day running of the department, including
overseeing all finance and HR-related activities, line-managing the
administrative staff across the two locations, and providing professional and
proactive executive support to the Director of Legal Services and General
Counsel. The post-holder will be able to prioritise in such a way that the
business of the department is carried out in an appropriate and efficient
manner.
**About You**
The post-holder will be a key interface with a range of internal contacts, in
particular with those in the offices of senior members of the University and
will be a first point of contact for enquiries coming in to the department.
They will build strong working relationships with colleagues internally at the
University and at external organisations, including law firms and legal
recruitment agencies.
The post will suit an experienced and flexible office manager or senior
administrator who is keen to develop and improve administrative processes,
maintain a strong team ethic and to expand their understanding of the critical
work undertaken by the Legal Services team.
**Application Process**
You will be required to upload a covering letter/supporting statement, CV and
the details of two referees as part of your online application.
The closing date for applications is Noon on **Friday 30 August.**
It is anticipated that interviews will take place during week commencing **6**
September, although this is subject to change.
international reputation as a world-class centre of excellence. Our research
plays a key role in tackling many global challenges, from reducing our carbon
emissions to developing vaccines during a pandemic.
The Legal Services Office provides legal and trade mark services to the
University Administration; to the Proctors’ Office; to departments and
faculties; to the Bodleian and the Ashmolean; to colleges that do not have
separate corporate identity and to certain of the University’s subsidiary
companies. The department comprises 27 members of staff, including five
administrative team members, who are based in two separate locations. The work
is busy, varied and interesting and offers the successful candidate the
opportunity to become a key perswork
on within a friendly and highly motivated team.
**What We Offer**
As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
**About the Role**
The Office Manager/EA to the Director is a key member of this team,
responsible for the efficient day-to-day running of the department, including
overseeing all finance and HR-related activities, line-managing the
administrative staff across the two locations, and providing professional and
proactive executive support to the Director of Legal Services and General
Counsel. The post-holder will be able to prioritise in such a way that the
business of the department is carried out in an appropriate and efficient
manner.
**About You**
The post-holder will be a key interface with a range of internal contacts, in
particular with those in the offices of senior members of the University and
will be a first point of contact for enquiries coming in to the department.
They will build strong working relationships with colleagues internally at the
University and at external organisations, including law firms and legal
recruitment agencies.
The post will suit an experienced and flexible office manager or senior
administrator who is keen to develop and improve administrative processes,
maintain a strong team ethic and to expand their understanding of the critical
work undertaken by the Legal Services team.
**Application Process**
You will be required to upload a covering letter/supporting statement, CV and
the details of two referees as part of your online application.
The closing date for applications is Noon on **Friday 30 August.**
It is anticipated that interviews will take place during week commencing **6**
September, although this is subject to change.
| dc:spatial |
University Offices, Wellington Square, Oxford OX1 2JD and The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ
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|---|---|
| Subject | |
| oo:contact | |
| oo:formalOrganization | |
| oo:organizationPart | |
| vacancy:applicationClosingDate |
2024-08-30 12:00:00+01:00
|
| vacancy:applicationOpeningDate |
2024-08-14 09:00:00+01:00
|
| vacancy:furtherParticulars | |
| vacancy:internalApplicationsOnly |
False
|
| vacancy:salary | |
| type | |
| comment |
The University of Oxford is a stimulating work environment, which enjoys an
international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Legal Services Office provides legal and trade mark services to the University Administration; to the Proctors’ Office; to departments and faculties; to the Bodleian and the Ashmolean; to colleges that do not have separate corporate identity and to certain of the University’s subsidiary companies. The department comprises 27 members of staff, including five administrative team members, who ... The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Legal Services Office provides legal and trade mark services to the University Administration; to the Proctors’ Office; to departments and faculties; to the Bodleian and the Ashmolean; to colleges that do not have separate corporate identity and to certain of the University’s subsidiary companies. The department comprises 27 members of staff, including five administrative team members, ... |
| label |
Office Manager and Executive Assistant
|
| notation |
174839
|
| based near | |
| page |