Administrative Assistant

**This is a re-advertisement – previous applicants need not apply**





The University of Oxford is a stimulating work environment, which enjoys an
international reputation as a world-class centre of excellence. Our research
plays a key role in tackling many global challenges, from reducing our carbon
emissions to developing vaccines during a pandemic.





**Department**



Graduate Admissions and Recruitment suppirts the collegiate University in all
activities related to the recruitment and admissions of graduate students,
facilitating the recruitment and retention of the most academically-able
applicants and delivering ground-breaking graduate access initiatives to
support equity and diversity.





We are looking for a proactive and committed individual to join the Graduate
Admissions and Recruitment (GAR) office on a part-time, permanent basis (0.4
Full-Time Equivalent). This role is part of a job share where you will be
required to work 15 hours a week. This is an exciting role within the GAR
office, providing administrative support to a growing department (currently 28
staff members).





**What We Offer**



As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:





• An excellent contributory pension scheme



• 38 days annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans



• Membership to a variety of social and sports clubs





This role also offers the opportunity for hybrid working.





**About the Role**



The Administrative Assistant is a member of the Graduate Admissions and
Recruitment Administrative team, within the Graduate Admissions and
Recruitment Office. The post-holder will work closely with the Administrative
team, currently the Executive Assistant/Office Manager, and Administrative
Assistant (0.6 FTE) to deliver a proactive and efficient administrative
service, including HR, financial, diary management and general administrative
activity to support the running of the department. This post will be line
managed by the Executive Assistant/Office Manager.





This role will also involve regular contact with staff and colleagues across
the University, particularly in other central teams, academic departments and
colleges. As this role is a job share with the current Administrative
Assistant, excellent communication skills, diplomacy and discretion is vital,
as is the ability to remain calm under pressure and to approach work with a
flexible and positive attitude.





**About You**



The successful candidate should be a strong team player with excellent
organisational skills and the ability to work methodically to a high level of
accuracy. You will need to have the ability to prioritise and manage a varied
workload in an efficient manner, with excellent written and verbal
communication skills, whilst also demonstrating experience of working
independently.





**Application Process**





You will be required to upload a covering letter/supporting statement, CV and
the details of two referees as part of your online application.





The closing date for applications is 12 noon on **Wednesday 15 January**.





Interviews will take place during week commencing **27 January** and will be
in person.