Administrative Assistant

<div xmlns="http://www.w3.org/1999/xhtml"> <p></p><div><strong>Administrative Assistant- Available on 1-year Fixed Term / Secondment basis</strong></div><br> <div>&#160;</div><br> <div>Spanning the historic streets of the &#8220;city of dreaming spires,&#8221; the University of Oxford has been ranked the world&#8217;s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you&#8217;ll contribute to ground-breaking research that tackles global challenges &#8211; from advancing sustainability to pioneering healthcare solutions &#8211; and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.</div><br> <div>&#160;</div><br> <div><strong>IT Services</strong> plays a crucial role at the University, ensuring the delivery of robust, high-performing IT services that support teaching, learning, research, and administration. We foster a collaborative and inclusive culture, where we value the contributions of every individual and create a sense of belonging for all team members.</div><br> <div>&#160;</div><br> <div>An exciting opportunity has arisen for an <strong>Administrative Assistant (Office of the CIO)</strong> to join us on a 1-year fixed term/ secondment basis.</div><br> <div>&#160;</div><br> <div><strong>What We Offer</strong></div><br> <div>Working at the University of Oxford offers several exclusive benefits, such as:</div><br> <ul><br> <li><strong>38 days of annual leave</strong> to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.</li><br> <li><strong>One of the most generous family leave schemes</strong> in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, followed by additional statutory and unpaid leave options.</li><br> <li>A commitment to <strong>hybrid and flexible working</strong> to suit your lifestyle.</li><br> <li><strong>An excellent contributory pension scheme</strong>.</li><br> <li>Affordable and sustainable commuting options, including a <strong>cycle loan scheme, discounted bus travel</strong>, and <strong>season ticket loans</strong>.</li><br> <li>Access to a <strong>vibrant community</strong> through our social, cultural, and sports clubs.</li><br> </ul><br> <div>&#160;</div><br> <div><strong>About the Role</strong></div><br> <div>This is a key role within the Office of the CIO (OCIO), where you will provide high-quality administrative support to senior managers in IT Services. You will work closely with the Executive Assistant (EA) to the Interim CIO, helping to ensure the smooth running of the office and liaising with colleagues across the department and beyond.</div><br> <div>&#160;</div><br> <div>You will play a central role in managing day-to-day operations, including scheduling meetings, preparing documents, and ensuring that communication between senior managers and the wider department is seamless and efficient.</div><br> <div>&#160;</div><br> <div>The role offers plenty of variety, from working on confidential and high-priority tasks to supporting strategic projects. It&#8217;s an exciting opportunity to be part of a professional services environment where your organisational skills and proactive approach will make a significant impact.</div><br> <div>&#160;</div><br> <div><strong>About You</strong></div><br> <div>We are looking for a <strong>highly motivated and proactive individual</strong> with:</div><br> <ul><br> <li>Proven experience in a <strong>senior-level administrative role</strong>, with the ability to manage multiple priorities.</li><br> <li>Excellent <strong>organisational and time management skills</strong>, with a high level of attention to detail.</li><br> <li>Strong <strong>communication and interpersonal skills</strong>, with the ability to work effectively with stakeholders at all levels.</li><br> <li>The ability to <strong>maintain discretion and confidentiality</strong> at all times.</li><br> <li>A collaborative approach, with a flexible attitude to support colleagues and the wider team.</li><br> </ul><br> <div>&#160;</div><br> <div><strong>Application Process</strong></div><br> <div>To apply, please upload:</div><br> <ul><br> <li><strong>A covering letter/supporting statement</strong></li><br> <li><strong>Your CV</strong></li><br> <li><strong>The details of two referees</strong></li><br> </ul><br> <div>The <strong>closing date</strong> for applications is 12:00 noon on <strong>Monday 3 March 2025.</strong></div><br> <div>&#160;</div><br> <div><strong>Interviews</strong> will take place in person on the <strong>week commencing 10 March</strong>&#160;in central Oxford.</div> </div>