Graduate Studies Officer

**About the role**





We have an exciting opportunity for a motivated and extremely well-organised
individual to join the world-leading Mathematical Institute on a permanent,
full-time basis as Graduate Studies Officer.





This is a key senior administrative role within Academic Administration,
reporting to the Deputy Head of Academic Administration and working closely
with the Directors of Graduate Studies (Taught and Research) and the MSc
Course Directors. You will oversee the operational management of the
postgraduate administration team, providing expert level support for all
postgraduate programmes in line with departmental and University policy.





Keeping up to date with current developments in the HE sector, the Graduate
Studies Officer will assist the Deputy Head of Academic Administration in
providing a high quality service to both staff and students. You will assist
with identifying trends, researching good practice, and identifying service
shortfalls. You will anticipate service requirements and deliver innovative
solutions to optimise service quality and efficacy, thereby improving staff
and student satisfaction.





You will take responsibility for a range of academic administrative activities
by ensuring that course administration is handled efficiently, designed with
the student in mind, and communicated well. You will be responsible for four
permanent members of the team, and any temporary staff, providing guidance and
support, distributing workload, and setting objectives accordingly. You will
ensure that the team remains well-functioning, resilient and committed to
continuous improvement.





**What We Offer**





As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:





• An excellent contributory pension scheme



• 38 days annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans



• Membership to a variety of social and sports clubs





**About you**





We are looking for candidates with previous experience in, and a good
understanding of, general administrative practices and procedures, ideally
gained in a Higher Education context. You will have excellent organisational
and written and verbal communication skills, and good IT skills. You must be
able to liaise with a wide range of people including academic faculty,
professional services colleagues and students, and prioritise a varied and
busy workload to meet deadlines





We proudly hold a Race Equality Charter Bronze Award and a departmental Athena
SWAN Silver Award, which guide our progress towards advancing racial and
gender equality. As part of our commitment to openness, inclusivity and
transparency, we would particularly welcome applications from black and
minority ethnic candidates, who are currently under-represented in positions
of this type at Oxford.





**Application Process**





Applicants should read the job description document before writing their
application. You will be required to upload a supporting statement, setting
out how you meet the selection criteria, a curriculum vitae and the names and
contact details of two referees as part of your online application.







Only applications received before **12:00 noon UK time** on **Tuesday, 6th
May** can be considered.





**The department** **proudly holds an Athena SWAN Silver Award, reflecting our
commitment to equality and valuing diversity**.