Programme Assistant

We have an excellent opportunity for a Programme Assistant to join our team to
support the Project and Communications Officer, working closely with the
Research Operations Manager at the Centre for Tropical Medicine and Global
Health, Nuffield Department of Medicine. This varied role will assist with
meeting arrangements, organising travel, expenses, diary management,
organising conferences, and providing financial and other administrative
support as required.





You will work closely with, and be mentored by, the Project and Communications
Officer, liaising with the administrative, central finance, and HR teams. You
will be responsible for coordinating and logistics for international HSC
events (workshops, annual meetings, training courses, etc), helping to
organise all aspects including financial oversight. You will assist with
accounting and finance duties such as processing expense claims for staff and
students, company credit card reconciliations, and support for audit
preparation by collating documentary evidence when required, such as invoices,
staff contracts, and timesheets. You will be acting as the first point of
contact and liaising with external suppliers to ensure quality, timely
delivery, and value for money. You will also be responsible for working
alongside the Project and Communications Officer to review project
transactions to ensure expenditure is coded appropriately, monitor ongoing
spending, commitments, and budget remaining, and add commentary for internal
reporting.





To be successful in this role, you will be educated at an A Level or
equivalent standard with experience in administrative work in a team
environment. You will have experience working on confidential matters; tact
and discretion and the ability to work independently, with minimum
supervision, and a willingness to resolve situations, as well as knowing when
to refer issues to others is essential for this role. A high standard of
numeracy and the ability to work with financial information including a high
level of competency in Excel is also necessary for this role.





Applications for this vacancy are to be made online and you will be required
to upload a supporting statement and CV as part of your online application.
Your supporting statement must explain how you meet each of the selection
criteria for the post using examples of your skills and experience.





This position is offered full-time on a fixed-term contract for 12 months and
is funded by the NIHR and Wellcome.





Only applications received before 12 midday on Friday 14 February 2025 will be
considered. Please quote **177396** on all correspondence.