Personal Assistant

We are seeking to appoint a Personal Assistant to join the hardworking team in
the Division of Structural Biology (STRUBI), part of the Nuffield Department
of Medicine. You will play an important role within the team, providing
support to researchers, who are an internationally leading group of scientists
in Structural Biology.





You will report directly to the STRUBI Deputy Business Manager in a busy,
challenging and fast-moving environment. You will work alongside Professor
Stuart’s Personal Assistant to ensure the effective day-to-day management of
the Joint-Head’s business, working closely with colleagues in STRUBI, Wellcome
Centre for Human Genetics (WHG), Nuffield Department of Medicine (NDM), and
across the University to ensure co-ordination on relevant issues.





You will be responsible for managing both the PA inbox and Professor E. Yvonne
Jones inbox (in excess of 200 per day) and his diary. You will handle
extensive travel arrangements, providing detailed itineraries and arranging
travel visas. Responsibilities also include independently identifying and
progressing priority items of business for immediate attention from the
electronic and paper inboxes that you manage, ensuring these are dealt with on
your own initiative in a timely and efficient manner.





It is essential that you are educated to A-Level standard or equivalent, with
experience in providing personal/executive assistant support to a senior
manager, including complex diary management, organizing meetings and making
travel arrangements. You will have excellent organizational abilities and
efficiency, coupled with sound judgement and the ability to use initiative and
to assume a high level of personal responsibility in dealing with issues, and
to facilitate constructive solutions to requests or problems. You will also
have the ability to deal effectively with a wide range of people, both within
and outside the University; as well as to work effectively as part of a team
and to liaise with colleagues where work interests overlap.





Applications for this vacancy are to be made online and you will be required
to upload a supporting statement and CV as part of your online application.
Your supporting statement must explain how you meet each of the selection
criteria for the post using examples of your skills and experience.





This position is offered full time on a fixed term contract for 2 years and is
funded by the Department.





Only applications received before 12 midday on Tuesday 17 October 2023 will be
considered. Please quote **168217** on all correspondence.