Cyber Security Administrative & Procurement Assistant
Applications for this vacancy closed on 8 July 2024 at 12:00PM
**Cyber Security Administrative and Procurement Assistant **
This cyber security team supports several hundred departments, divisions,
schools and colleges across Oxford. This is a complex and stimulating
organisation that retains a leading global reputation. This role provides a
challenging opportunity for an administrative and procurement assistant, with
an interest in cyber security, to become a key member of a diverse, friendly
and highly motivated team. We assume no prior knowledge of Cyber, but an
interest in the subject is essential. The cyber function provides proactive
and reactive cyber support to the University of Oxford and Colleges. The post
holder will be part of a team that delivers essential benefit every day to
every corner of Oxford. Your primary role is to keep the leadership team as
busy as you can. These activities cover the following areas:
* **Support** –Provide direct assistance to the INFOSEC leadership.
* **Procurement** –managing a range of transactions from small (replacement equipment) to large (sensitive and high value security products) procurements. Working with IT Services procurement when necessary and interfacing with digital transformation projects.
* **Scheduling** – direct support the INFOSEC leadership team. Further involvement in the scheduling of a multitude of critical termly governance meetings and provide a secretariat for those led by the INFOSEC team. Assist in the planning and delivery of events and become part of the stakeholder management on behalf of the cyber security team.
* **Triage**. Support the team, when capacity allows, in handling queries raised on the ticketing system and allocating them to the correct person. Maintain relevant information sources (such as sharepoint on line, termly briefings, training completion figures)
* **Directorate**. Provide resilience and a community of practice with other administrative support staff in the Assurance Directorate.
**Responsibilities:**
* Learn & Operate. Learn some basic cyber understanding to allow you to engage with our stakeholders. Operate critical corporate systems including HR and Finance after appropriate training.
* Manage the INFOSEC calendar including renewal dates for critical application licenses and service contracts. Map the renewal date to a financial ‘Forecast of Out-turn’ (FOO) to ensure planned consumption of the INFOSEC budget.
* Manage the appointments and calendars for CISO and two deputies.
* Act as the first point of contact for many internal and external stakeholders, dealing with urgent and highly confidential matters according to priority and recognising when escalation is required.
* Handle general enquiries in any form of communication (in person, post, email or telephone) with tact, discretion and initiative and greet and welcome visitors on behalf of the team.
* Coordinate and record training activities undertaken by, and provided by, the team.
* Support ad hoc projects, undertake research and prepare briefings as required by the team
* Provide advice and guidance on administrative processes for other members of the team.
* The drive and enthusiasm to learn new skills
To be considered for this position please enclose both a CV and supporting
statement before the 12:00 Monday 08 July 2024
This cyber security team supports several hundred departments, divisions,
schools and colleges across Oxford. This is a complex and stimulating
organisation that retains a leading global reputation. This role provides a
challenging opportunity for an administrative and procurement assistant, with
an interest in cyber security, to become a key member of a diverse, friendly
and highly motivated team. We assume no prior knowledge of Cyber, but an
interest in the subject is essential. The cyber function provides proactive
and reactive cyber support to the University of Oxford and Colleges. The post
holder will be part of a team that delivers essential benefit every day to
every corner of Oxford. Your primary role is to keep the leadership team as
busy as you can. These activities cover the following areas:
* **Support** –Provide direct assistance to the INFOSEC leadership.
* **Procurement** –managing a range of transactions from small (replacement equipment) to large (sensitive and high value security products) procurements. Working with IT Services procurement when necessary and interfacing with digital transformation projects.
* **Scheduling** – direct support the INFOSEC leadership team. Further involvement in the scheduling of a multitude of critical termly governance meetings and provide a secretariat for those led by the INFOSEC team. Assist in the planning and delivery of events and become part of the stakeholder management on behalf of the cyber security team.
* **Triage**. Support the team, when capacity allows, in handling queries raised on the ticketing system and allocating them to the correct person. Maintain relevant information sources (such as sharepoint on line, termly briefings, training completion figures)
* **Directorate**. Provide resilience and a community of practice with other administrative support staff in the Assurance Directorate.
**Responsibilities:**
* Learn & Operate. Learn some basic cyber understanding to allow you to engage with our stakeholders. Operate critical corporate systems including HR and Finance after appropriate training.
* Manage the INFOSEC calendar including renewal dates for critical application licenses and service contracts. Map the renewal date to a financial ‘Forecast of Out-turn’ (FOO) to ensure planned consumption of the INFOSEC budget.
* Manage the appointments and calendars for CISO and two deputies.
* Act as the first point of contact for many internal and external stakeholders, dealing with urgent and highly confidential matters according to priority and recognising when escalation is required.
* Handle general enquiries in any form of communication (in person, post, email or telephone) with tact, discretion and initiative and greet and welcome visitors on behalf of the team.
* Coordinate and record training activities undertaken by, and provided by, the team.
* Support ad hoc projects, undertake research and prepare briefings as required by the team
* Provide advice and guidance on administrative processes for other members of the team.
* The drive and enthusiasm to learn new skills
To be considered for this position please enclose both a CV and supporting
statement before the 12:00 Monday 08 July 2024
| dc:spatial |
Central Oxford
|
|---|---|
| Subject | |
| oo:contact | |
| oo:organizationPart | |
| vacancy:applicationClosingDate |
2024-07-08 12:00:00+01:00
|
| vacancy:applicationOpeningDate |
2024-01-11 08:00:00+00:00
|
| vacancy:furtherParticulars | |
| vacancy:internalApplicationsOnly |
False
|
| vacancy:salary | |
| type | |
| comment |
**Cyber Security Administrative and Procurement Assistant **
This cyber security team supports several hundred departments, divisions, schools and colleges across Oxford. This is a complex and stimulating organisation that retains a leading global reputation. This role provides a challenging opportunity for an administrative and procurement assistant, with an interest in cyber security, to become a key member of a diverse, friendly and highly motivated team. We assume no prior knowledge of Cyber, but an interest in the subject is essential. The cyber function provides proactive and reactive cyber support to the University of Oxford and Colleges. The post holder will ... Cyber Security Administrative and Procurement Assistant This cyber security team supports several hundred departments, divisions, schools and colleges across Oxford. This is a complex and stimulating organisation that retains a leading global reputation. This role provides a challenging opportunity for an administrative and procurement assistant, with an interest in cyber security, to become a key member of a diverse, friendly and highly motivated team. We assume no prior knowledge of Cyber, but an interest in the subject is essential. The cyber function provides proactive and reactive cyber support to the University of Oxford and Colleges. The post holder will be ... |
| label |
Cyber Security Administrative & Procurement Assistant
|
| notation |
169870
|
| based near | |
| page |