Executive Assistant to the Head(s) of Department and Head of Administration & Finance

We are looking to appoint an Executive Assistant to the Department of Politics
and International Relations. The Executive Assistant (EA) is a key role in the
Department, working closely with the Head of Department (currently two joint
Heads of Department) and the Head of Administration and Finance, supporting
them on a daily basis and working independently on discrete projects
identified by them.





The successful applicant will also work closely with professional services and
academic staff in the Department and the wider University and liaise with
externals. As well as managing the Heads’ diaries and providing daily support
and drafting correspondence, you will be required to lead on individual
projects and provide solutions to problems as they arise.





Projects could include office planning, coordinating reviews, reviewing
administrative processes, academic officer planning, liaising with IT teams,
and providing cover for professional services staff absence. Other projects
will come up resulting from current circumstances and departmental needs, as
identified by the Head(s) of Department and Head of Administration & Finance.





Further responsibilities include managing the academic leave programme, the
academic review process (IPO) as well coordinating Academic HR meetings. It
will also include working with the HR Team on Associate Professor recruitment
exercises.





The position requires versatility, with a problem-solving, positive, and
flexible attitude being essential. You would need to develop successful
working relationships with academics and colleagues across the Department and
the wider University. You will be required to act with discretion and tact
when dealing with a range of confidential matters.





You will be educated to degree level or equivalent professional experience and
have experience of providing high-level support at an executive level. You
will also have good written communication skills, the ability to manage and
prioritise a varied and busy workload, and experience of effectively reviewing
and managing complex administrative processes.





Applications for this vacancy are to be made online. You will be required to
upload a CV, a supporting statement and details of two referees as part of
your online application.





Only applications received before midday (UK time) on 7 May 2024 can be
considered. Interviews will be held as soon as possible thereafter.





Please quote reference **172023** on all correspondence.