Executive Assistant

**Please note this role can be offered to internal applicants as a secondment
opportunity.**





We have an exciting opportunity for an Executive Assistant to join the Oxford
Trauma and Emergency Care research team at the Kadoorie Critical Care Research
Centre, NDORMS, University of Oxford.



The role is varied and includes administration support for the clinical trial
delivery teams, facilitating a Patient and Public Involvement group, advising
on calendar availability for multiple senior staff members, and
designing/implementing system improvements to the administrative systems. The
Executive Assistant will also support the Professor of Orthopaedic Trauma,
Professor Matthew Costa.





As an Executive Assistant, you will carry responsibility for the effective
day-to-day management of Professor Costa’s business and travel and will work
closely with the team Administrator and members of the department’s senior
management team, with professional colleagues in University administration as
well as with members of Professor Costa’s diverse and complex professional
network. In addition, the post-holder will be expected to provide support for
other senior academics within the research group. You will be, alongside the
Administrator, managing a high volume of incoming correspondence, emails and
telephone calls, progressing matters as appropriate, in particular identifying
priority items of business for immediate attention, taking action where
possible. You will be responsible for maintaining and improving, as
appropriate, record keeping and filing systems for Professor Costa as an
individual to comply with Good Clinical Practice, good regulatory and legal
guidelines including data protection and archiving.





You will hold a university degree or have equivalent professional experience.
You will have the ability to organise and prioritise own work and that of
others, including coping with unpredictable volumes of work and busy periods
showing flexibility and self-motivation. The ability to deal effectively with
a wide range of people, to work as part of a team, and to liaise with
colleagues where work interests overlap is essential. Experience of providing
administrative support to academic/research staff; experience of publication
and editorial support would be desirable.





This is a full-time (part-time at 80% FTE will be considered) fixed-term
maternity cover appointment for 12 months, or the actual return of the
substantive postholder, or the resignation of the substantive postholder and
employment of a new postholder, whichever is the earliest.





The closing date for applications is **12 noon on 19/04/2024.** Applications
for this vacancy are to be made online. You will be required to upload a
supporting statement as part of your online application.