Programme Administrator - Latin American Studies

**The Oxford School of Global and Area Studies**



Oxford’s School of Global and Area Studies (OSGA) is one of the largest
communities of Area Studies scholars anywhere in the world. This vibrant and
dynamic University department has research and teaching programmes dedicated
to Africa, China, Latin America, the Middle East, Japan, Russia and Eastern
Europe, South Asia and Comparative Area Studies. The School welcomes students
from all around the globe and offers seven MSc Degrees, six MPhil degrees, a
DPhil in Area Studies, as well as the Oxford 1+1 MBA with Saïd Business
School.





An exciting opportunity has arisen to join OSGA as the Programme Administrator
for the Latin American Centre on a permanent full- time contract basis.





**About the Role:**



Since its founding in 1964, the Latin American Centre (LAC) has offered
courses for graduates interested in gaining a deeper knowledge and
understanding of Latin American Studies through study across a range of
disciplines including history, politics, economics, international relations
and sociology of the region. The LAC also acts as a hub for the study of Latin
America across a wide range of disciplines in Oxford, including anthropology,
geography, music and literature.





The Programme is now seeking a talented, versatile and conscientious full-time
administrator responsible for the smooth day-to-day administration and
delivery of the MSc in Latin American Studies, the MPhil in Latin American
Studies and, through OSGA, a DPhil in Area Studies (Latin America) and for
supporting the academic activity in Latin American Studies more broadly.





The post-holder will be responsible for the smooth day-to-day administration
and delivery of the educational programmes in the LAC through providing
consistent service to students, staff, and visitors through sharing their
Programme knowledge and expertise, offering accurate information and advice,
delivering clear and appropriate communications, managing competing priorities
and adopting a flexible approach.





The post is offered with wide-ranging responsibilities from supporting the
Programme Director, the School’s Education team and Professional Services
team, to liaising closely with academic colleagues and students within the
Latin American Studies Programme and beyond. The administrator will be the
first point of contact for providing student support and managing student
enquiries, facilitating examinations and assessments, ensuring financial
policies and processes are correctly followed and working closely with HR to
help resolve Programme related HR matters. This post has a 0.2fte time
commitment to supporting the DPhil programme in OSGA and involves close
collaboration with the Admissions officer who provides 0.2fte support to the
LAC.





**About You:**



The post is very varied and stimulating, hence it will suit an individual who
enjoys being part of a busy office in an environment of competing priorities.
Applications are welcome from candidates with previous experience in academic
administration, who are able to demonstrate a sufficient level of computer
literacy, good communication skills and an ability to produce high-quality,
accurate, independent work with little supervision. Previous experience of
events administration and servicing committees is also desired.





**Application process: **



When applying to this position, you will be required to upload a CV, the names
of three referees and a supporting statement of no more than two pages
addressing how you meet each of the selection criteria, as listed in the job
description. Further details regarding the selection criteria and details on
how to apply can be found in the attached job description.





Informal enquiries are welcome: please email administrator@area.ox.ac.uk . Any
queries or matters that are not referred to in the job description/further
particulars will be passed to Sarah Dewick, OSGA Education Manager and
Admissions Lead (Deputy HAF). Please quote the vacancy reference 172145 in all
your correspondence.





The closing date for applications is **12.00 noon on Friday 10th May 2024**.
Applications received after the closing date cannot be considered.





Interviews will be held in person on 24th May 2024.





**What We Offer:**





As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:





* An excellent contributory pension scheme


* 38 days annual leave


* A comprehensive range of childcare services


* Family leave schemes


* Cycle loan scheme and electric or ultra-low emission vehicle loan scheme


* Discounted bus travel and Season Ticket travel loans


* Membership to a variety of social and sports clubs




This role also offers the opportunity for hybrid working, with a current
expectation of at least 50% on-site work. The OSGA Professional Services
offices are located in Oxford city centre, surrounded by its stunning
architecture, history and culture.





The University of Oxford holds an institutional Silver Athena Swan award,
acknowledging the progress made in addressing a number of gender gaps across
the University. Applications are particularly welcome from men and black and
minority ethnic candidates who are under-represented in professional services
in Oxford.