EA to the PSI Saïd Professor of Vaccinology, and the PSI Senior Leadership Team

We are looking for an experienced, highly organised Executive Assistant, for a
challenging but exciting role. The role of Executive Assistant is a pivotal
position within the Department, providing a high-level PA support to the Saïd
Professor of Vaccinology and the wider professional services team when
required.





You will be responsible for managing the Professor of Vaccinology’s diary in a
timely and accurate manner. This is a core activity of the role and requires
very close attention and an understanding of the competing demands. You will
make UK and international travel arrangements and prepare complex travel
itineraries for the Professor’s frequent trips, including all logistics, and
communicate effectively and professionally with a broad range of people. You
will also research and prepare papers, reports, complex travel itineraries,
briefings, and any other relevant documentation for meetings, conferences and
events in Oxford, the UK, and overseas. You will support the logistical and
financial planning and coordination of internal and external events,
conferences or meetings from initiation to final outcome. These can range in
size from a few people to large, multi-day symposiums.





It is essential that you have experience of acting as an Executive Assistant
or senior executive assistant in busy work environment at a senior level. You
will have excellent computer skills including Email, and MS Office
applications, particularly Word, Excel and PowerPoint with the ability to deal
with changing software/ technologies, together with excellent written and oral
communication skills. You will have a flexible and proactive approach to
workload, with the ability to prioritise and manage a variety of complex tasks
coping with high volumes of emails and changing demands at short notice, and
able work both independently and as a team member, especially in liaison with
the existing support staff.





Applications for this vacancy are to be made online and you will be required
to upload a supporting statement and CV as part of your online application.
Your supporting statement must explain how you meet each of the selection
criteria for the post using examples of your skills and experience.





This position is offered full time on a fixed term contract for 3 years in the
first instance and is funded by the Calleva and AstraZeneca Donations.





Only applications received before 12 midday on Monday 8 July 2024 will be
considered. Please quote **172430** on all correspondence.