Administrative Officer

We have an exciting opportunity for an experienced Administrative Officer to
provide administrative support to all members of staff and ensuring that the
office is run efficiently within the Clinical BioManufacturing Facility (CBF)
at the Pandemic Sciences Institute, Nuffield Department of Medicine. As
Administrative Officer, your time is split between all aspects of
administration to support the day-to-day operation of the CBF office and QA
department activities to maintain and improve compliance with current and
future regulatory requirements (all covered by formal Standard Operating
Procedures (SOPs).





You will be responsible for efficiently managing office tasks including
photocopying and scanning documents, processing mail, and updating the CBF’s
website as required. You will be tasked with providing PA duties for Senior
Staff and visitors including managing personal schedules; organising meetings,
booking meeting rooms and catering arrangements; arranging training courses,
travel, accommodation, and insurance; and telephone arrangements as required.
You will be writing, editing, and reviewing Standard Operating Procedures
(SOPs) relating to administrative tasks. You will also be responsible for
composing and distributing agendas and minutes for internal and external
meetings and suggesting changes to improve the operational efficiency of
working practices and systems for the role and QA department while maintaining
compliance with GMP. Including filing, tracking, and electronic documentation
arrangements.





To be successful in this role, you will have GCSEs including English and Maths
along with proven administration experience. You will have excellent IT skills
(in particular Microsoft Office and Adobe Acrobat), with an ability and
willingness to learn to use new databases and technologies, and the ability to
work with a high degree of accuracy and attention to detail. You will have
good organisational skills an ability to multi-task effectively and experience
working on confidential matters. Finally, you will also have excellent
communication and interpersonal skills at all levels and an ability to
communicate and liaise effectively with visitors and colleagues.





Please apply online for this vacancy, attaching a copy of your CV and a
supporting statement. Your supporting statement should explain how you meet
each of the selection criteria for the post using examples of your skills and
experience.



This position is offered full time on a fixed term contract until 31 July 2027
and is funded by the Department.



Only applications received before 12 midday on **Tuesday 10th December 2024**
will be considered. Please quote **175898** on all correspondence.