PA to Director of Finance and Operations

Are you an organised, resourceful, and detail-oriented professional with a
passion for providing outstanding administrative support? We have an exciting
opportunity for a Personal Assistant to join the The Nuffield Department of
Medicine.





The role involves managing a wide range of administrative tasks, often of a
highly confidential nature, and acting as the first point of contact for
internal and external visitors. You will play a pivotal role in ensuring the
smooth operation of the department by managing schedules, coordinating
departmental responsibilities, and organising important meetings and events.





The successful candidate will handle diary management for the Directors of
Finance and Operations (DFO's), ensuring that competing demands on their time
are balanced effectively. You will liaise with stakeholders, prepare
correspondence and briefing notes, and provide administrative support on
financial matters such as managing travel, subsistence, and expenses. A key
aspect of the role involves making complex travel arrangements for both UK and
international trips, including securing visas when necessary.





In addition to supporting day-to-day operations, you will be responsible for
organising large departmental events, such as the annual Professional Services
conference, Wellbeing Week, and Town Hall meetings. Your ability to ensure
that all arrangements, from catering to meeting papers, are handled
efficiently will be essential. This role also requires developing successful
working relationships with academic and support staff across the department
and the wider University.





To be successful in this role, you will possess extensive experience in diary
management and making travel arrangements. Exceptional communication skills,
including the ability to draft correspondence and produce well-presented
reports, are crucial. Proficiency in Microsoft Office tools, particularly
Outlook, Word, Excel, and PowerPoint, is essential, as is a high standard of
numeracy to manage financial matters. Discretion and tact are vital, as you
will be dealing with confidential information.





This position is offered full time, and is fixed term for a period of 8
months.





Applications for this vacancy are to be made online and you will be required
to upload a supporting statement and CV as part of your online application.
Your supporting statement must explain how you meet each of the selection
criteria for the post using examples of your skills and experience.





Only applications received before 12 midday on Friday 10 January 2025 will be
considered.





Please quote **176994** on all correspondence.