Administrative Assistant

Are you an Administrative Assistant who enjoys working in a small team? Join
our close-knit team in Undergraduate Admissions and Outreach (UAO) at the
University of Oxford.





The Admin Assistant will deliver an essential function within the UAO and sits
within the Admin team. This team is comprised of the Admin Manager, Admin
Officer, this role, the Executive Assistant and the Outreach Delivery Resource
Assistant. This team delivers administrative services in personnel and
financial processing; executive support to the UAO’s senior team; and office
management that supports the running of the department and provides essential
support to the 50 staff members who work across multiple programmes and
project strands.





The main focus of this role will be on the administration of financial and
personnel procedures for the UAO, and provision of wider support to the UAO
office in handling a broad range of enquiries relating to the administrative
function of UAO. This role will report to the Admin Officer, and they will
work closely together on a daily basis to deliver the above. This post will
suit someone with a positive and proactive attitude who enjoys being part of a
small team.





**What We Offer**





Working at the University of Oxford offers several exclusive benefits, such
as:



• 38 days of annual leave (inclusive of public holidays) to support your
wellbeing, with the option to purchase up to 10 extra days and additional
leave after long service.



• One of the most generous family leave schemes in UK higher education,
offering up to 26 weeks of full-pay maternity and adoption leave, plus 12
weeks of full-pay paternity/partner leave.



• A commitment to hybrid and flexible working to suit your lifestyle.



• An excellent contributory pension scheme.



• Affordable and sustainable commuting options, including a cycle loan scheme,
discounted bus travel, and season ticket loans.





**About You**





• Experience of providing administrative support to a team, ideally in a
higher education environment.



• Strong self-motivation and very thorough and conscientious, with
demonstrable attention to detail and outstanding organisational abilities.



• Ability to work under pressure and to manage a variety of tasks at the same
time, and to organise and prioritise own work, including coping with
unpredictable volumes of work, busy periods and multiple deadlines.



• Experience in record-keeping and managing systems for follow up actions.
High standard of literacy and ability to draft correspondence and minutes,
etc.



• The appropriate interpersonal and communication skills to interact with
senior people internally and externally, from a wide range of backgrounds; the
tact and judgement to deal with sensitive and confidential situations.





**Application Process**



To apply, please upload:



• A supporting statement



• Your CV



• The details of two referees





The closing date for applications is 12 noon on **Friday 23 May 2025**.
Interviews will take place on **Tuesday 3 June 2025** and will be held
remotely.